2023-05-31-accounts - Bereaved Children Support York

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Trustees' Annual Report for the period

	Period start date	Period start date			Period end date	Period end date
		Month	Year		Day	Month	Year
From	1st	June	2022	To	31st	May	2023

Section A Reference and administration details

Charity name Bereaved Children Support York Other names charity is known by BCSY Registered charity number (if any) 1171422 Charity's principal address 1 Dealtry Avenue Wigginton York Postcode YO32 2FJ

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Name of person (or body) entitled to appoint trustee (ifany)
Joanne Cole	Chair	Board of Trustees
Lisa Curtis	Treasurer	Board of Trustees
Yvonne Methley		Board of Trustees
Angela White		Board of Trustees

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

TAR

March 2012

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

Constitution (31/01/2017)

(eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted

(eg. trust, association, company)

Appointed by existing trustees Trustee selection methods

(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

To preserve and protect the physical and mental health of children, young people and their families living in the York area, who have experienced bereavement or loss by the provision of counselling and Summary of the objects of the support and recreation and leisure time activities provided in the interest charity set out in its of social welfare designed to improve their conditions of life governing document

To advance the education of the public in the subject of the affects of bereavement and loss on children and young people.

TAR

March 2012

Run a monthly peer support drop-in group This enables bereaved children, young people and families living in the York area to come together and explore their feelings through play, creativity and peer support by meeting others who have had a similar experience, with the aim of improving their emotional well-being. Individual therapeutic support One-to-one therapeutic support is provided by bereavement practitioners to those children and young people who need additional specialised and individual help to better cope with the impact of grief on their lives. Recreational activities The organisation of recreational activities offers the opportunity for bereaved children, young people and families to meet in an even more relaxed and informal way than the drop-in sessions. This is often a good introduction to the charity and the services we provide. These have previously included activities such as trampolining, theatre Summary of the main trips, music concerts, football sessions and circus skills workshops, but activities undertaken for the have been curtailed this year due to restrictions caused by the Covid 19 public benefit in relation to pandemic. these objects (include within this section the statutory Parents fortnightly coffee declaration that trustees have had regard to the guidance This provides an opportunity for the parents and carers of bereaved issued by the Charity children and young people to meet each other without their children being Commission on public present to seek, offer and gain mutual support about the issues faced by benefit) their children and them as parents. The trustees have had regard to the guidance issued by the charity commission to ensure that all activities are provided for the public benefit.

Additional details of objectives and activities (Optional information)

TAR

March 2012

We are delighted to continue to receive the design expertise of local businessman Richard Playford on a voluntary basis in relation to the creation and maintenance of the charities website and publicity material.

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

Section D Achievements and performance

TAR

March 2012

Section D Achievements and erformance p

Summary of the main Monthly peer support drop-in sessions achievements of the charity during the year

These sessions continued to be in-person with crafts and activities for the children to do individually and in groups. Our usual venue was closed for part of the year to allow building work to take place and we used the local scout hut instead during this time. We moved our sessions back to the newly refurbished Oaken Grove Community Centre in January 2023.

Individual therapeutic support

The one-to-one therapeutic support is for those children and young people who need more specialist support to help them be better able to cope with the impact of grief on their lives. The sessions continued to be face-to face, with children and young people mostly being seen at school.

We appointed 2 additional part-time practitioners in July and began the recruiting process again in March 2023 due to the imminent retirement of one of our current practitioners.

60 children have been referred in the past 12 months

Parents/carers fortnightly coffee

This group continues to be well attended and very much valued by participants. It enables good conversations to be had and relationships built allowing for emotional support to be shared. There is no cost to the charity for these sessions.

Website and publicity

The website continues to be maintained and publicity materials produced on a voluntary basis by supporter Richard Playford, although printed resources, books and leaflets are purchased.

Other collaborations and donations

We held a fundraising concert, Summer Serenade, in June 2022. One of our parents and volunteers is part of York Concert Band and they provided the musical entertainment and we held a raffle. This was well attended and raised over £800.

We were also fortunate enough to be chosen again to be one of the charities to benefit from the local music concert, A Night to Remember. Some of our families, volunteers and supporters attended the evening and had a great time. We received an amazing £4861 from this event.

Some of our families attended the Peter Pan pantomime in December with tickets kindly donated from York Theatre Royal. We also had Circus Skills York visit to run activities as part of our 7[th] birthday celebrations.

We continue to benefit from the fundraising of others. We have had supporters raising money for us sponsored to run the York marathon and the Leeds half marathon and staff from Jigsaw Move estate agents raised over £3000 completing the 3 Peaks Challenge.

We received support from local businesses including £1000 from Minster Law and £250 from Hunters Estate Agents.

TAR

March 2012

Section D Achievements and erformance p

We also received a very significant donation of £12000 on behalf of York Crematorium and the recycling scheme they use and nearly £9000 from a business that wishes to remain anonymous and not have their name shared publicly.

We received £500 from TKMaxx/Homesense and a £100 gift card from Tesco which we used to buy refreshments for the drop-in sessions. Local shop Thora and the Prince raised money by collecting donations for handwritten letters from Santa at Christmas. The Spearhead café at St Mary’s Church, Strensall also raised funds and donated gifts for the children at Christmas.

We also benefited from one of our supporter’s creative talents selling their Halloween baked goods raising a combined total of £210.

Future plans for the year ahead

We are hoping to recruit an additional part-time bereavement practitioner as one of our current practitioners is due to retire later this year.

TAR

March 2012

Section E Financial review

The trustees have set a level equivalent to approximately 6 months of Brief statement of the operating costs (£12,000) for the organisation as a desired level of charity’s policy on reserves reserves.

This fund is a contingency in the event of a sudden reduction in income, in order to protect the future operation of the organisation from the effects of any unforeseen variations in its income and expenditure.

This will be reviewed by trustees in light of increased costs, especially the therapeutic support.

Details of any funds materially in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Joanne Cole

TAR

March 2012

Position (eg Secretary, Chair, Chair of Trustees etc) Date 29/3/2024

TAR

March 2012

1171422 Bereaved Children Support York	1171422 Bereaved Children Support York	1171422 Bereaved Children Support York	1171422
Receipts andpayments accounts
For the period from	01/06/2022 Period start date	To	31/05/2023 Period end date

CC16a

Section A Receipts and payments

Unrestricted Restricted Endowment Total funds Last year funds funds funds to the nearest to the nearest £ to the nearest £ to the nearest £ to the nearest £ £

	Unrestricted funds to the nearest £	Restricted funds to the nearest £	Endowment funds to the nearest £	Total funds to the nearest £	Last year to the nearest £
A1 Receipts
Fundraisingbyindividuals	7,357	-	-	7,357	4,111
Fundraisingby groups/orgamisations	1,139	-	-	1,139	7,238
Night to Remember	4,862	-	-	4,862	3,832
Donations from businesses	23,283	-	-	23,283	356
Donations from individuals	535	-	-	535	1,649
Summer Serenade	922	-	-	922	245
		-	-	-	600
		-	-	-
*Sub total*(Gross income for AR)	38,098	-	-	38,098	18,031

A2 Asset and investment sales,
(see table).
	-	-	-	-
	-	-	-	-	-
*Sub total*	-	-	-	-	-

*Total receipts*	38,098	-	-	38,098	18,031

A3 Payments

A3 Payments
Therapeutic support sessions	33,445	-	-	33,445	10,494
Creative supplies	566	-	-	566	299
Recreational activities/entertainment	285	-	-	285	265
Venue hire(Drop-in sessions)	606	-	-	606	560
Insurance	63	-	-	63	63
Books and resources ccounts (SS)	165	- 1	-	165	84

CCXX R1 a

DBS check	112	-	-	112	52
		-	-	-	425
		-	-	-	245
**Sub total **	35,242	-	-	35,242	12,477

A4 Asset and investment purchases, (see table)		- - - - -	- - - - -	- - - 35,242 2,856
	-
	-
**Sub total **	-				-
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
					12,477

	2,856	-	-	2,856	5,554
	-	-	-	-	-
	63,086	-	-	63,086	10,813
	65,942	-	-	65,942	16,367

CCXX R2 accounts (SS)

Section B Statement of assets and liabilities at the end of the period

Cash in current account Details *Total cash funds* (agree balances with receipts and payments account(s)) Details	Unrestricted funds to nearest £	Restricted funds to nearest £	Endowment funds to nearest £
	65,942	-	-
	-	-	-
	-	-	-
	65,942	-	-
			OK
			Endowment funds to nearest £
	-	-	-
	-	-	-
	-	-	-
	-	-	-
	-	-	-
	-	-	-
Details	Fund to which asset belongs	Cost (optional)	Current value (optional)
		-	-
		-	-
		-	-
		-	-
		-	-
Details	Fund to which asset belongs	Cost (optional)	Current value (optional)
3		-	-

B4 Assets retained for the CCXX R3 accounts (SS) h it ’

charity’s own use

B5 Liabilities

Signed by one or two trustees on behalf of all the trustees

Details

-		-
-		-
-		-
-		-
-		-
-		-
-		-
-		-

Fund to which Amount due When due liability relates (optional) (optional) - - - - -

Date of Signature Print Name approval Joanne Cole 27/03/2923

CCXX R4 accounts (SS)