## **Trustees' Annual Report for the period** ||Period start date|Period start date|||Period end date|Period end date|| |---|---|---|---|---|---|---|---| |||Month|**Year**||Day|Month|Year| |**From**|**1st**|**June**|**2022**|**To**|**31st**|**May**|**2023**| ## Section A Reference and administration details **Charity name** Bereaved Children Support York **Other names charity is known by** BCSY **Registered charity number (if any)** 1171422 **Charity's principal address** 1 Dealtry Avenue Wigginton York **Postcode YO32 2FJ** ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Joanne Cole|Chair||Board of Trustees| ||Lisa Curtis|Treasurer||Board of Trustees| ||Yvonne Methley|||Board of Trustees| ||Angela White|||Board of Trustees| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** **TAR** March **2012** 1 ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Constitution (31/01/2017) (eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted (eg. trust, association, company) Appointed by existing trustees Trustee selection methods - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** To preserve and protect the physical and mental health of children, young people and their families living in the York area, who have experienced bereavement or loss by the provision of counselling and **Summary of the objects of the** support and recreation and leisure time activities provided in the interest **charity set out in its** of social welfare designed to improve their conditions of life **governing document** To advance the education of the public in the subject of the affects of bereavement and loss on children and young people. **TAR** March **2012** 2 **Run a monthly peer support drop-in group** This enables bereaved children, young people and families living in the York area to come together and explore their feelings through play, creativity and peer support by meeting others who have had a similar experience, with the aim of improving their emotional well-being. **Individual therapeutic support** One-to-one therapeutic support is provided by bereavement practitioners to those children and young people who need additional specialised and individual help to better cope with the impact of grief on their lives. **Recreational activities** The organisation of recreational activities offers the opportunity for bereaved children, young people and families to meet in an even more relaxed and informal way than the drop-in sessions. This is often a good introduction to the charity and the services we provide. These have previously included activities such as trampolining, theatre **Summary of the main** trips, music concerts, football sessions and circus skills workshops, but **activities undertaken for the** have been curtailed this year due to restrictions caused by the Covid 19 **public benefit in relation to** pandemic. **these objects (include within this section the statutory Parents fortnightly coffee declaration that trustees have had regard to the guidance** This provides an opportunity for the parents and carers of bereaved **issued by the Charity** children and young people to meet each other without their children being **Commission on public** present to seek, offer and gain mutual support about the issues faced by **benefit)** their children and them as parents. The trustees have had regard to the guidance issued by the charity commission to ensure that all activities are provided for the public benefit. ## **Additional details of objectives and activities (Optional information)** **TAR** March **2012** 3 We are delighted to continue to receive the design expertise of local businessman Richard Playford on a voluntary basis in relation to the creation and maintenance of the charities website and publicity material. You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. ## Section D Achievements and performance **TAR** March **2012** 4 Section D Achievements and erformance p **Summary of the main Monthly peer support drop-in sessions achievements of the charity during the year** These sessions continued to be in-person with crafts and activities for the children to do individually and in groups. Our usual venue was closed for part of the year to allow building work to take place and we used the local scout hut instead during this time. We moved our sessions back to the newly refurbished Oaken Grove Community Centre in January 2023. ## **Individual therapeutic support** The one-to-one therapeutic support is for those children and young people who need more specialist support to help them be better able to cope with the impact of grief on their lives. The sessions continued to be face-to face, with children and young people mostly being seen at school. We appointed 2 additional part-time practitioners in July and began the recruiting process again in March 2023 due to the imminent retirement of one of our current practitioners. ## **60 children have been referred in the past 12 months** ## **Parents/carers fortnightly coffee** This group continues to be well attended and very much valued by participants. It enables good conversations to be had and relationships built allowing for emotional support to be shared. There is no cost to the charity for these sessions. ## **Website and publicity** The website continues to be maintained and publicity materials produced on a voluntary basis by supporter Richard Playford, although printed resources, books and leaflets are purchased. ## **Other collaborations and donations** We held a fundraising concert, Summer Serenade, in June 2022. One of our parents and volunteers is part of York Concert Band and they provided the musical entertainment and we held a raffle. This was well attended and raised over £800. We were also fortunate enough to be chosen again to be one of the charities to benefit from the local music concert, A Night to Remember. Some of our families, volunteers and supporters attended the evening and had a great time. We received an amazing £4861 from this event. Some of our families attended the Peter Pan pantomime in December with tickets kindly donated from York Theatre Royal. We also had Circus Skills York visit to run activities as part of our 7[th] birthday celebrations. We continue to benefit from the fundraising of others. We have had supporters raising money for us sponsored to run the York marathon and the Leeds half marathon and staff from Jigsaw Move estate agents raised over £3000 completing the 3 Peaks Challenge. We received support from local businesses including £1000 from Minster Law and £250 from Hunters Estate Agents. **TAR** March **2012** 5 Section D Achievements and erformance p We also received a very significant donation of £12000 on behalf of York Crematorium and the recycling scheme they use and nearly £9000 from a business that wishes to remain anonymous and not have their name shared publicly. We received £500 from TKMaxx/Homesense and a £100 gift card from Tesco which we used to buy refreshments for the drop-in sessions. Local shop Thora and the Prince raised money by collecting donations for handwritten letters from Santa at Christmas. The Spearhead café at St Mary’s Church, Strensall also raised funds and donated gifts for the children at Christmas. We also benefited from one of our supporter’s creative talents selling their Halloween baked goods raising a combined total of £210. ## **Future plans for the year ahead** We are hoping to recruit an additional part-time bereavement practitioner as one of our current practitioners is due to retire later this year. **TAR** March **2012** 6 ## **Section E Financial review** The trustees have set a level equivalent to approximately 6 months of **Brief statement of the** operating costs (£12,000) for the organisation as a desired level of **charity’s policy on reserves** reserves. This fund is a contingency in the event of a sudden reduction in income, in order to protect the future operation of the organisation from the effects of any unforeseen variations in its income and expenditure. This will be reviewed by trustees in light of increased costs, especially the therapeutic support. **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Joanne Cole **TAR** March **2012** 7 **Position (eg Secretary, Chair,** Chair of Trustees **etc) Date** 29/3/2024 **TAR** March **2012** 8 |**1171422**
**Bereaved Children Support York**|**1171422**
**Bereaved Children Support York**|**1171422**
**Bereaved Children Support York**|**1171422**| |---|---|---|---| |**Receipts andpayments accounts**|||| |**For the period**
**from**|01/06/2022
Period start date|**To**|31/05/2023
Period end date| **CC16a** ## **Section A Receipts and payments** **Unrestricted Restricted Endowment Total funds Last year funds funds funds to the nearest to the nearest £ to the nearest £ to the nearest £ to the nearest £ £** ||**Unrestricted**
**funds**
**to the nearest**
**£**|**Unrestricted**
**funds**
**to the nearest**
**£**|**Restricted**
**funds**
**to the nearest £**|**Restricted**
**funds**
**to the nearest £**|**Endowment**
**funds**
**to the nearest £**|**Endowment**
**funds**
**to the nearest £**|**Total funds**
**to the nearest £**|**Total funds**
**to the nearest £**|**Last year**
**to the nearest £**| |---|---|---|---|---|---|---|---|---|---| |**A1 Receipts**|||||||||| |Fundraisingbyindividuals|**7,357**||**-**||**-**||**7,357**||**4,111**| |Fundraisingby groups/orgamisations|**1,139**||**-**||**-**||**1,139**||**7,238**| |Night to Remember|**4,862**||**-**||**-**||**4,862**||**3,832**| |Donations from businesses|**23,283**||**-**||**-**||**23,283**||**356**| |Donations from individuals|**535**||**-**||**-**||**535**||**1,649**| |Summer Serenade|**922**||**-**||**-**||**922**||**245**| ||||**-**||**-**||**-**||**600**| ||||**-**||**-**||**-**||| |**_Sub total_**_(Gross income for_
_AR)_|**38,098**||**-**||**-**||**38,098**||**18,031**| |**A2 Asset and investment sales,**|||||||||| |---|---|---|---|---|---|---|---|---|---| |**(see table).**|||||||||| ||**-**||**-**||**-**||**-**||| ||**-**||**-**||**-**||**-**||**-**| |**_Sub total_**|**-**||**-**||**-**||**-**||**-**| ||||||||||| |**_Total receipts_**|**38,098**||**-**||**-**||**38,098**||**18,031**| ## **A3 Payments** |**A3 Payments**|||||||||| |---|---|---|---|---|---|---|---|---|---| |Therapeutic support sessions|**33,445**||**-**||**-**||**33,445**||**10,494**| |Creative supplies|**566**||**-**||**-**||**566**||**299**| |Recreational activities/entertainment|**285**||**-**||**-**||**285**||**265**| |Venue hire(Drop-in sessions)|**606**||**-**||**-**||**606**||**560**| |Insurance|**63**||**-**||**-**||**63**||**63**| |Books and resources
ccounts (SS)|**165**||**-**
1||**-**||**165**||**84**| CCXX R1 a |DBS check|**112**||**-**||**-**||**112**||**52**| |---|---|---|---|---|---|---|---|---|---| ||||**-**||**-**||**-**||**425**| ||||**-**||**-**||**-**||**245**| |**_Sub total_ **|**35,242**||**-**||**-**||**35,242**||**12,477**| |**A4 Asset and investment**
**purchases, (see table)**|||**-**
**-**
**-**
**-**
**-**|**-**
**-**
**-**
**-**
**-**|**-**
**-**
**-**
**-**

**-**|**-**
**-**
**-**
**-**

**-**|**-**
**-**
**-**
**35,242**
**2,856**|**-**
**-**
**-**
**35,242**
**2,856**|| |---|---|---|---|---|---|---|---|---|---| ||**-**||||||||| ||**-**||||||||| |**_Sub total_ **|**-**||||||||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||||| ||||||||||**12,477**| ||||||||||| ||**2,856**||**-**||
**-**||**2,856**||**5,554**| ||**-**||**-**|
|**-**||**-**||**-**| ||**63,086**||**-**||**-**||**63,086**||**10,813**| ||**65,942**||**-**||
**-**||**65,942**||**16,367**| CCXX R2 accounts (SS) 2 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**


**B3 Investment assets**
counts (SS)|Cash in current account
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**|Cash in current account
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**|**Unrestricted**
**funds**
**to nearest £**|**Unrestricted**
**funds**
**to nearest £**|**Restricted**
**funds**
**to nearest £**|**Restricted**
**funds**
**to nearest £**|**Endowment**
**funds**
**to nearest £**| |---|---|---|---|---|---|---|---| ||||**65,942**||**-**||**-**| ||||**-**||**-**||**-**| ||||**-**||**-**||**-**| ||||**65,942**||**-**||**-**| ||||||||OK| ||||||||**Endowment**
**funds**
**to nearest £**| ||||**-**||**-**||**-**| ||||**-**||**-**||**-**| ||||**-**||**-**||**-**| ||||**-**||**-**||**-**| ||||**-**||**-**||**-**| ||||**-**||**-**||**-**| ||**Details**||**Fund to which**
**asset belongs**||**Cost (optional)**||**Current value**
**(optional)**| ||||||**-**||**-**| ||||||**-**||**-**| ||||||**-**||**-**| ||||||**-**||**-**| ||||||**-**||**-**| ||**Details**||**Fund to which**
**asset belongs**||**Cost (optional)**||**Current value**
**(optional)**| ||3||||**-**||**-**| **B4 Assets retained for the** CCXX R3 accounts (SS) **h it ’** **charity’s own use** ## **B5 Liabilities** Signed by one or two trustees on behalf of all the trustees ## **Details** |**-**||**-**| |---|---|---| |**-**||**-**| |**-**||**-**| |**-**||**-**| |**-**||**-**| |**-**||**-**| |**-**||**-**| |**-**||**-**| **Fund to which Amount due When due liability relates (optional) (optional) - - - - -** Date of Signature Print Name approval Joanne Cole 27/03/2923 CCXX R4 accounts (SS) 4 ## ## ## ## ##