2022-05-31-accounts - Bereaved Children Support York

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Trustees' Annual Report for the period

	Period start date	Period start date			Period end date	Period end date
		Month	Year		Day	Month	Year
From	1st	June	2021	To	31st	May	2022

Section A Reference and administration details

Charity name Bereaved Children Support York Other names charity is known by BCSY Registered charity number (if any) 1171422 Charity's principal address 1 Dealtry Avenue Wigginton York Postcode YO32 2FJ

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Name of person (or body) entitled to appoint trustee (ifany)
Joanne Cole	Chair	Board of Trustees
Lisa Curtis	Treasurer	Board of Trustees
Yvonne Methley		Board of Trustees
Angela White		Board of Trustees

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

TAR

March 2012

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

Constitution (31/01/2017)

(eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted

(eg. trust, association, company)

Appointed by existing trustees Trustee selection methods

(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

To preserve and protect the physical and mental health of children, young people and their families living in the York area, who have experienced bereavement or loss by the provision of counselling and Summary of the objects of the support and recreation and leisure time activities provided in the interest charity set out in its of social welfare designed to improve their conditions of life governing document

To advance the education of the public in the subject of the affects of bereavement and loss on children and young people.

TAR

March 2012

Run a monthly peer support drop-in group This enables bereaved children, young people and families living in the York area to come together and explore their feelings through play, creativity and peer support by meeting others who have had a similar experience, with the aim of improving their emotional well-being. Individual therapeutic support One-to-one therapeutic support is provided by bereavement practitioners to those children and young people who need additional specialised and individual help to better cope with the impact of grief on their lives. Recreational activities The organisation of recreational activities offers the opportunity for bereaved children, young people and families to meet in an even more relaxed and informal way than the drop-in sessions. This is often a good introduction to the charity and the services we provide. These have previously included activities such as trampolining, theatre Summary of the main trips, music concerts, football sessions and circus skills workshops, but activities undertaken for the have been curtailed this year due to restrictions caused by the Covid 19 public benefit in relation to pandemic. these objects (include within this section the statutory Parents fortnightly coffee declaration that trustees have had regard to the guidance This provides an opportunity for the parents and carers of bereaved issued by the Charity children and young people to meet each other without their children being Commission on public present to seek, offer and gain mutual support about the issues faced by benefit) their children and them as parents. The trustees have had regard to the guidance issued by the charity commission to ensure that all activities are provided for the public benefit.

Additional details of objectives and activities (Optional information)

TAR

March 2012

You may choose to include further statements, where relevant, about:

We are delighted to continue to receive the design expertise of local businessman Richard Playford on a voluntary basis in relation to the creation and maintenance of the charities website and publicity material. Most of the refreshments provided at the drop-in sessions are donated by some trustees and other supporters as part of their contribution to the running of the charity as well as occasional donations from some local businesses.

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

Section D Achievements and performance

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March 2012

Section D Achievements and erformance p

Summary of the main Monthly peer support drop-in sessions achievements of the charity during the year

The sessions were in-person, but the effects of the Covid 19 pandemic continued. The government restrictions meant that even when we were able to meet in person it was with limited numbers and social distancing in place. We were relieved when the restrictions were gradually eased and we could begin doing interactive activities again, so that by Easter we were able to get the children working together in teams again.

Individual therapeutic support

The one-to-one therapeutic support is for those children and young people who need more specialist support to help them be better able to cope with the impact of grief on their lives. The sessions continued to be a mixture of video/telephone calls and in-person (sometimes outside) sessions due to the government restrictions in response to the ongoing Covid 19 pandemic. This continued to cause some disruption and delays to the service as it wasn’t always appropriate to carry out sessions virtually. We were relieved when the practitioners could start meeting the children indoors and face-to face again.

We appointed an additional part-time practitioner in June.

43 children have been referred in the past 12 months

Parents/carers fortnightly coffee

This service was still a combination of virtual and in-person meetings and the attendees were delighted when they could start meeting together again. This group continues to be well attended and very much valued by participants. It enables good conversations to be had and relationships built allowing for emotional support to be shared. There is no cost to the charity for these sessions. Website and publicity The website continues to be maintained and publicity materials produced on a voluntary basis by supporter Richard Playford. Other collaborations and donations The global pandemic continued to curtail many of our plans and for much of the year we were working within the limitations of government restrictions. However, we were able to begin some activities again, including two theatre trips, the first supporting one of our young people in a performance of the Wizard of Oz and the second was a dramatisation of The Missing Peace, a book written by one of our supporters about loss and grief. We continue to be fortunate to benefit from the fundraising of others. One of our families raised over £1700 with a sponsored bike ride in Scotland, over £3000 was raised by a local school (Acomb Primary) through a sponsored Active Minutes initiative, over £1000 was raised from a raffle held at Bishopthorpe Festival and £1000 was raised by a Londis store with a raffle at Christmas.

TAR

March 2012

Section D Achievements and erformance p

We won £500 from the Asda green token scheme and Tesco donated some chocolate eggs at Easter.

We also benefited from some of our supporter’s creative talents with one making and selling decorative bottles and another selling her Halloween baked goods raising a combined total of £418.

We also received a donation of especially made cupcakes for our birthday celebration in May.

Future plans for the year ahead

We are hoping to recruit an additional part-time bereavement practitioner to help with the ongoing delays to our therapeutic support service caused by the pandemic restrictions and high demand.

Also, the venue we currently use for the drop-in sessions, Oaken Grove Community Centre, is due to undergo significant building work, therefore we shall be moving to our temporary home of Haxby Scout Hut until at least September 2022.

TAR

March 2012

Section E Financial review

Brief statement of the

charity’s policy on reserves

The trustees have set a level equivalent to approximately 6 months of operating costs (£12,000) for the organisation as a desired level of reserves.

This fund is a contingency in the event of a sudden reduction in income, in order to protect the future operation of the organisation from the effects of any unforeseen variations in its income and expenditure.

Details of any funds materially in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);

Finance

Following such an amazing year for income generated in 2020-21 the amount received this year has returned to more moderate levels. However, last years income has provided security to cover outgoings going forward as our services begin to return to pre-pandemic levels.

how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Joanne Cole Position (eg Secretary, Chair, Chair of Trustees etc) Date 27/03/2023

TAR

March 2012

TAR Mar¢h 2012

1171422 Bereaved Children Support York	1171422 Bereaved Children Support York	1171422 Bereaved Children Support York	1171422
Receipts andpayments accounts
For the period from	01/06/2021 Period start date	To	31/05/2022 Period end date

CC16a

Section A Receipts and payments

Unrestricted Restricted Endowment Total funds Last year funds funds funds to the nearest to the nearest £ to the nearest £ to the nearest £ to the nearest £ £

A1 Receipts

A1 Receipts	esce funds to the nearest £	esce funds to the nearest £	owe funds to the nearest £	Total funds to the nearest £	Last year to the nearest £
Fundraisingbyindividuals	4,111	-	-	4,111	9,035
Fundraisingby groups/orgamisations	7,238	-	-	7,238	3,018
The MissingPeace	3,832	-	-	3,832	4,081
Donations from businesses	356	-	-	356	10,460
Donations from individuals	1,649	-	-	1,649	1,043
Grant for Bish Fest	600	-	-	600	-
Funds for concert venue hire	245	-	-	245	-
Other fundraising		-	-	-	19,825
*Sub total*(Gross income for AR)	18,031	-	-	18,031	47,462

A2 Asset and investment sales,
(see table).
	-	-	-	-
	-	-	-	-	-
*Sub total*	-	-	-	-	-

*Total receipts*	18,031	-	-	18,031	47,462

A3 Payments

A3 Payments
Therapeutic support sessions	10,494	-	-	10,494	6,414
Creative supplies	299	-	-	299	363
Recreational activities/entertainment	265	-	-	265	382
Venue hire(Drop-in sessions)	550	-	-	550	250
Insurance	63	-	-	63	63
Books and resources ccounts (SS)	84	- 1	-	84	34

CCXX R1 a

DBS check	52	-	-	52	-
Bish Fest	425	-	-	425	-
Concert venue hire	245	-	-	245	-
**Sub total **	12,477	-	-	12,477	7,506

A4 Asset and investment purchases, (see table)		- - - - -	- - - - -	- - - 12,477 5,554
	-
	-
**Sub total **	-				-
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
					7,506

	5,554	-	-	5,554	39,956
	-	-	-	-	-
	57,532	-	-	57,532	10,813
	63,086	-	-	63,086	50,769

CCXX R2 accounts (SS)

Section B Statement of assets and liabilities at the end of the period

Cash in current account Details *Total cash funds* (agree balances with receipts and payments account(s)) Details	Unrestricted funds to nearest £	Restricted funds to nearest £	Endowment funds to nearest £
	63,086	-	-
	-	-	-
	-	-	-
	63,086	-	-
			OK
			Endowment funds to nearest £
	-	-	-
	-	-	-
	-	-	-
	-	-	-
	-	-	-
	-	-	-
Details	Fund to which asset belongs	Cost (optional)	Current value (optional)
		-	-
		-	-
		-	-
		-	-
		-	-
Details	Fund to which asset belongs	Cost (optional)	Current value (optional)
3		-	-

B4 Assets retained for the CCXX R3 accounts (SS) h it ’

charity’s own use

B5 Liabilities

Signed by one or two trustees on behalf of all the trustees

Details

-		-
-		-
-		-
-		-
-		-
-		-
-		-
-		-

Fund to which Amount due When due liability relates (optional) (optional) - - - - -

Date of Signature Print Name approval Joanne Cole 27/03/2923

CCXX R4 accounts (SS)