## **Trustees' Annual Report for the period**
||Period start date|Period start date|||Period end date|Period end date||
|---|---|---|---|---|---|---|---|
|||Month|**Year**||Day|Month|Year|
|**From**|**1st**|**June**|**2021**|**To**|**31st**|**May**|**2022**|
## Section A Reference and administration details
**Charity name** Bereaved Children Support York **Other names charity is known by** BCSY **Registered charity number (if any)** 1171422 **Charity's principal address** 1 Dealtry Avenue Wigginton York **Postcode YO32 2FJ**
## **Names of the charity trustees who manage the charity**
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Joanne Cole|Chair||Board of Trustees|
||Lisa Curtis|Treasurer||Board of Trustees|
||Yvonne Methley|||Board of Trustees|
||Angela White|||Board of Trustees|
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**Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
**TAR**
March **2012**
1
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
Constitution (31/01/2017)
(eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted
(eg. trust, association, company)
Appointed by existing trustees Trustee selection methods
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
To preserve and protect the physical and mental health of children, young people and their families living in the York area, who have experienced bereavement or loss by the provision of counselling and **Summary of the objects of the** support and recreation and leisure time activities provided in the interest **charity set out in its** of social welfare designed to improve their conditions of life **governing document**
To advance the education of the public in the subject of the affects of bereavement and loss on children and young people.
**TAR**
March **2012**
2
**Run a monthly peer support drop-in group** This enables bereaved children, young people and families living in the York area to come together and explore their feelings through play, creativity and peer support by meeting others who have had a similar experience, with the aim of improving their emotional well-being. **Individual therapeutic support** One-to-one therapeutic support is provided by bereavement practitioners to those children and young people who need additional specialised and individual help to better cope with the impact of grief on their lives. **Recreational activities** The organisation of recreational activities offers the opportunity for bereaved children, young people and families to meet in an even more relaxed and informal way than the drop-in sessions. This is often a good introduction to the charity and the services we provide. These have previously included activities such as trampolining, theatre **Summary of the main** trips, music concerts, football sessions and circus skills workshops, but **activities undertaken for the** have been curtailed this year due to restrictions caused by the Covid 19 **public benefit in relation to** pandemic. **these objects (include within this section the statutory Parents fortnightly coffee declaration that trustees have had regard to the guidance** This provides an opportunity for the parents and carers of bereaved **issued by the Charity** children and young people to meet each other without their children being **Commission on public** present to seek, offer and gain mutual support about the issues faced by **benefit)** their children and them as parents. The trustees have had regard to the guidance issued by the charity commission to ensure that all activities are provided for the public benefit.
## **Additional details of objectives and activities (Optional information)**
**TAR**
March **2012**
3
You **may choose** to include further statements, where relevant, about:
We are delighted to continue to receive the design expertise of local businessman Richard Playford on a voluntary basis in relation to the creation and maintenance of the charities website and publicity material. Most of the refreshments provided at the drop-in sessions are donated by some trustees and other supporters as part of their contribution to the running of the charity as well as occasional donations from some local businesses.
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
## Section D Achievements and performance
**TAR**
March **2012**
4
Section D Achievements and erformance p
**Summary of the main Monthly peer support drop-in sessions achievements of the charity during the year**
The sessions were in-person, but the effects of the Covid 19 pandemic continued. The government restrictions meant that even when we were able to meet in person it was with limited numbers and social distancing in place. We were relieved when the restrictions were gradually eased and we could begin doing interactive activities again, so that by Easter we were able to get the children working together in teams again.
## **Individual therapeutic support**
The one-to-one therapeutic support is for those children and young people who need more specialist support to help them be better able to cope with the impact of grief on their lives. The sessions continued to be a mixture of video/telephone calls and in-person (sometimes outside) sessions due to the government restrictions in response to the ongoing Covid 19 pandemic. This continued to cause some disruption and delays to the service as it wasn’t always appropriate to carry out sessions virtually. We were relieved when the practitioners could start meeting the children indoors and face-to face again.
We appointed an additional part-time practitioner in June.
## **43 children have been referred in the past 12 months**
## **Parents/carers fortnightly coffee**
This service was still a combination of virtual and in-person meetings and the attendees were delighted when they could start meeting together again. This group continues to be well attended and very much valued by participants. It enables good conversations to be had and relationships built allowing for emotional support to be shared. There is no cost to the charity for these sessions. **Website and publicity** The website continues to be maintained and publicity materials produced on a voluntary basis by supporter Richard Playford. **Other collaborations and donations** The global pandemic continued to curtail many of our plans and for much of the year we were working within the limitations of government restrictions. However, we were able to begin some activities again, including two theatre trips, the first supporting one of our young people in a performance of the Wizard of Oz and the second was a dramatisation of The Missing Peace, a book written by one of our supporters about loss and grief. We continue to be fortunate to benefit from the fundraising of others. One of our families raised over £1700 with a sponsored bike ride in Scotland, over £3000 was raised by a local school (Acomb Primary) through a sponsored Active Minutes initiative, over £1000 was raised from a raffle held at Bishopthorpe Festival and £1000 was raised by a Londis store with a raffle at Christmas.
**TAR**
March **2012**
5
Section D Achievements and erformance p
We won £500 from the Asda green token scheme and Tesco donated some chocolate eggs at Easter.
We also benefited from some of our supporter’s creative talents with one making and selling decorative bottles and another selling her Halloween baked goods raising a combined total of £418.
We also received a donation of especially made cupcakes for our birthday celebration in May.
## **Future plans for the year ahead**
We are hoping to recruit an additional part-time bereavement practitioner to help with the ongoing delays to our therapeutic support service caused by the pandemic restrictions and high demand.
Also, the venue we currently use for the drop-in sessions, Oaken Grove Community Centre, is due to undergo significant building work, therefore we shall be moving to our temporary home of Haxby Scout Hut until at least September 2022.
**TAR**
March **2012**
6
## **Section E Financial review**
**Brief statement of the**
**charity’s policy on reserves**
The trustees have set a level equivalent to approximately 6 months of operating costs (£12,000) for the organisation as a desired level of reserves.
This fund is a contingency in the event of a sudden reduction in income, in order to protect the future operation of the organisation from the effects of any unforeseen variations in its income and expenditure.
## **Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
## **Finance**
Following such an amazing year for income generated in 2020-21 the amount received this year has returned to more moderate levels. However, last years income has provided security to cover outgoings going forward as our services begin to return to pre-pandemic levels.
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Joanne Cole **Position (eg Secretary, Chair,** Chair of Trustees **etc) Date** 27/03/2023
**TAR**
March **2012**
7
TAR
Mar¢h 2012
|**1171422**
**Bereaved Children Support York**|**1171422**
**Bereaved Children Support York**|**1171422**
**Bereaved Children Support York**|**1171422**|
|---|---|---|---|
|**Receipts andpayments accounts**||||
|**For the period**
**from**|01/06/2021
Period start date|**To**|31/05/2022
Period end date|
**CC16a**
## **Section A Receipts and payments**
**Unrestricted Restricted Endowment Total funds Last year funds funds funds to the nearest to the nearest £ to the nearest £ to the nearest £ to the nearest £ £**
## **A1 Receipts**
|**A1 Receipts**|**esce**
**funds**
**to the nearest**
**£**||**esce**
**funds**
**to the nearest £**||**owe**
**funds**
**to the nearest £**||**Total funds**
**to the nearest £**||**Last year**
**to the nearest £**|
|---|---|---|---|---|---|---|---|---|---|
|Fundraisingbyindividuals|**4,111**||**-**||**-**||**4,111**||**9,035**|
|Fundraisingby groups/orgamisations|**7,238**||**-**||**-**||**7,238**||**3,018**|
|The MissingPeace|**3,832**||**-**||**-**||**3,832**||**4,081**|
|Donations from businesses|**356**||**-**||**-**||**356**||**10,460**|
|Donations from individuals|**1,649**||**-**||**-**||**1,649**||**1,043**|
|Grant for Bish Fest|**600**||**-**||**-**||**600**||**-**|
|Funds for concert venue hire|**245**||**-**||**-**||**245**||**-**|
|Other fundraising|||**-**||**-**||**-**||**19,825**|
|**_Sub total_**_(Gross income for_
_AR)_|**18,031**||**-**||**-**||**18,031**||**47,462**|
|**A2 Asset and investment sales,**||||||||||
|---|---|---|---|---|---|---|---|---|---|
|**(see table).**||||||||||
||**-**||**-**||**-**||**-**|||
||**-**||**-**||**-**||**-**||**-**|
|**_Sub total_**|**-**||**-**||**-**||**-**||**-**|
|||||||||||
|**_Total receipts_**|**18,031**||**-**||**-**||**18,031**||**47,462**|
## **A3 Payments**
|**A3 Payments**||||||||||
|---|---|---|---|---|---|---|---|---|---|
|Therapeutic support sessions|**10,494**||**-**||**-**||**10,494**||**6,414**|
|Creative supplies|**299**||**-**||**-**||**299**||**363**|
|Recreational activities/entertainment|**265**||**-**||**-**||**265**||**382**|
|Venue hire(Drop-in sessions)|**550**||**-**||**-**||**550**||**250**|
|Insurance|**63**||**-**||**-**||**63**||**63**|
|Books and resources
ccounts (SS)|**84**||**-**
1||**-**||**84**||**34**|
CCXX R1 a
|DBS check|**52**||**-**||**-**||**52**||**-**|
|---|---|---|---|---|---|---|---|---|---|
|Bish Fest|**425**||**-**||**-**||**425**||**-**|
|Concert venue hire|**245**||**-**||**-**||**245**||**-**|
|**_Sub total_ **|**12,477**||**-**||**-**||**12,477**||**7,506**|
|**A4 Asset and investment**
**purchases, (see table)**|||**-**
**-**
**-**
**-**
**-**|**-**
**-**
**-**
**-**
**-**|**-**
**-**
**-**
**-**
**-**|**-**
**-**
**-**
**-**
**-**|**-**
**-**
**-**
**12,477**
**5,554**|**-**
**-**
**-**
**12,477**
**5,554**||
|---|---|---|---|---|---|---|---|---|---|
||**-**|||||||||
||**-**|||||||||
|**_Sub total_ **|**-**||||||||**-**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||||||
||||||||||**7,506**|
|||||||||||
||**5,554**||**-**||
**-**||**5,554**||**39,956**|
||**-**||**-**|
|**-**||**-**||**-**|
||**57,532**||**-**||**-**||**57,532**||**10,813**|
||**63,086**||**-**||
**-**||**63,086**||**50,769**|
CCXX R2 accounts (SS)
2
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**B3 Investment assets**
counts (SS)|Cash in current account
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**|Cash in current account
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**|**Unrestricted**
**funds**
**to nearest £**|**Unrestricted**
**funds**
**to nearest £**|**Restricted**
**funds**
**to nearest £**|**Restricted**
**funds**
**to nearest £**|**Endowment**
**funds**
**to nearest £**|
|---|---|---|---|---|---|---|---|
||||**63,086**||**-**||**-**|
||||**-**||**-**||**-**|
||||**-**||**-**||**-**|
||||**63,086**||**-**||**-**|
||||||||OK|
||||||||**Endowment**
**funds**
**to nearest £**|
||||**-**||**-**||**-**|
||||**-**||**-**||**-**|
||||**-**||**-**||**-**|
||||**-**||**-**||**-**|
||||**-**||**-**||**-**|
||||**-**||**-**||**-**|
||**Details**||**Fund to which**
**asset belongs**||**Cost (optional)**||**Current value**
**(optional)**|
||||||**-**||**-**|
||||||**-**||**-**|
||||||**-**||**-**|
||||||**-**||**-**|
||||||**-**||**-**|
||**Details**||**Fund to which**
**asset belongs**||**Cost (optional)**||**Current value**
**(optional)**|
||3||||**-**||**-**|
**B4 Assets retained for the** CCXX R3 accounts (SS) **h it ’**
**charity’s own use**
## **B5 Liabilities**
Signed by one or two trustees on behalf of all the trustees
## **Details**
|**-**||**-**|
|---|---|---|
|**-**||**-**|
|**-**||**-**|
|**-**||**-**|
|**-**||**-**|
|**-**||**-**|
|**-**||**-**|
|**-**||**-**|
**Fund to which Amount due When due liability relates (optional) (optional) - - - - -**
Date of Signature Print Name approval Joanne Cole 27/03/2923
CCXX R4 accounts (SS)
4