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Trustees’ Annual Report for the period
From 1 January 2023 Period start date To 31 December 2023 Period end date
Charity name: Kent Challenger Games
Charity registration number: 1171325
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To enhance in life and relieve the needs of young people in Kent, in particular those which are vulnerable and disengaged from society due to physical disability, a medical condition, intellectual difficulties, emotional or behavioural problems, or learning difficulties through: (a) The provision of recreational and leisure activities provided in the interest of social welfare, designed to improve their conditions of life; (b) Providing support and activities which develop their skills, capacities and capabilities to enable them to participate in society as mature and responsible individuals. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Plan and execute the Kent Challenger Games every two years. Raise funds to cover the cost of each Games. Formulate and execute policies relevant to Games activity, such as child protection and safeguarding. Ensure the activities of the Trust and Trustees observe the Constitution. Ensure the Trust and Trustees adopt and follow guidelines issued from time to time by the Charity Commission, that are relevant to the Games. Oversee and approve the Games budget. Maintain a proper set of accounts for each Games. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | In setting out objectives and planning activities, Trustees consider the Charity Commission’s public benefit guidance |
Additional information (optional)
You may choose to include further statements where relevant about:
SORP reference |
||
|---|---|---|
| Policy on grant making | Para 1.38 | The Trust does not give grants. |
| Policy on social investment including program related investment |
Para 1.38 | The Trust responds to the needs of schools and their pupils. |
| Contribution made by volunteers |
Para 1.38 | To deliver the Games in 2023 to some 500 children, 60 volunteers gave of their time over the 2 days. Volunteers acted magnificently to ensure every possible action kept each school’s children safe and that the day was huge fun for all those that took part, including for themselves. |
| Other | The Trust went to considerable lengths and expense to ensure the Games were as safe as possible by taking innovative steps with planning and facility provision in order to mitigate as much as possible risk of injury and accommodate personal health issues. The risk assessment was approved by KCC, and the procedures introduced were effective since no school reported any incidents and they were full of praise for the organisation and deployment of activities. |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | This was the 4th Games. The precautions taken by the Trust to field the Games meant 50 schools were not only confident but enthusiastic to participate. The Games showcased how incredible and resilient the young people of Ashford and the wider Kent area can be. It made young people focus on the assets they do have and not those they don’t, revealing to them their true inner strengths, giving them a sense of accomplishment, pride for both themselves and others, discipline and respectfulness. Teamwork and leadership is another important aspect the Games drew out of all those that took part. Feedback confirmed the Games to be a success with achieving its objectives and those young people that attended said how much they enjoyed the challenges presented to them by the Games. Some reports state those attending display a more can do attitude than before. |
Representing their school was something those that attended never dreamed of ever coming their way, but here they were doing just that, and again it gave them immense pride to have the once in a lifetime opportunity to represent their school. The Games were attended by representatives of the Lord Lieutenancy of Kent together with the Chairman of the British Olympic Association, the Chairman of Kent County Council and organisations that gave generous donations towards fielding the Games. All commented on the value of the Games, saying they could clearly see this in the children’s faces and by their enthusiasm. As part of the Games Ashford Borough Council and Kent County Council renewed their armed forces covenant through signing a renewal pledge in the presence of representatives from the young people attending. The Games has a close association with the military, and the Princess of Wales’s Regiment (The Tigers) together with Challenger Troop CIC, helped to plan and execute the activities.
Additional information (optional) You may choose to include further statements where relevant about:
Achievements against objectives set |
Para 1.41 |
|
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The Trustees confirm, in accordance with the Charitable Incorporated Organisation (General) Regulations 2012, that at the year end the CIO did not have any outstanding guarantees to third parties nor any debts secured on the assets of the CIO |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Surplus money raised from donations and grants is carried forward to the 2025 Games on the 12thJune 2025 |
| Amount of reserves held | Para 1.22 | £9,759 |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 |
Additional information (optional)
You may choose to include further statements where relevant about:
Grants and donations from Organisations and Individuals The charity’s principal sources of funds (including Para 1.47 any fundraising) Investment policy and objectives including any Para 1.46 social investment policy adopted A description of the principal Para 1.46 risks facing the charity Other
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | CIO Foundation Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Nominated by existing trustees and selected through unanimous vote |
Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees |
Para 1.51 |
|
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Kent Challenger Games |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1171325 |
| Charity’s principal address | 12 Dexter Close, Kennington, Ashford, Kent TN25 4QG |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Winston Michael | Chairman | |||
| Teresa Adams | ||||
| Simon Dean | ||||
| GarySage | ||||
| Deborah Malthouse |
05/0423 | |||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Winston Russel Michael
Position (eg Secretary, Chair Chair, etc)
Date
7 July 2024
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Charity Name No (if any) KENT CHALLENGER GAMES 1171325
Receipts and payments accounts
CC16a
For the period Period start date Period end date To from 1/1/2023 12/31/2023
Section A Receipts and payments
Unrestricted Restricted Endowment funds funds funds
Total funds
Last year
| Unrestricted funds |
Restricted funds |
Endowment funds |
Total funds | Last year | ||||||
|---|---|---|---|---|---|---|---|---|---|---|
| to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | ||||||
| A1 Receipts | ||||||||||
| Grants and Donations | 22,072 | - | - | 22,072 | - | |||||
| - | - | - | - | - | ||||||
| - | - | - | - | - | ||||||
| - | - | - | - | - | ||||||
| - | - | - | - | - | ||||||
| - | - | - | - | - | ||||||
| - | - | - | - | - | ||||||
| - | - | - | - | - | ||||||
| Sub total(Gross income for AR) | 22,072 |
- | - | 22,072 | - |
| Sub total(Gross income for AR) | 22,072 |
- | - | 22,072 | - | |||||
|---|---|---|---|---|---|---|---|---|---|---|
| A2 Asset and investment sales, | ||||||||||
| (see table). | ||||||||||
| - | - | - | - | |||||||
| - | - | - | - | - | ||||||
| Sub total | - | - | - | - | - | |||||
| **Total receipts ** | 22,072 | - | - | 22,072 | - |
| A3 Payments Stadium Hire 2,520 Insurance and St Johns Ambulance 552 419 Equipment 3,445 Trophies Medals and Prizes 3,791 Event ActivityOrganisers 7,000 Photographyandpromotions 705 Tshairs and Wristbands 4,192 Donations 900 Sub total 23,524 Volunteer/VIP food and refreshments and travel |
A3 Payments Stadium Hire 2,520 Insurance and St Johns Ambulance 552 419 Equipment 3,445 Trophies Medals and Prizes 3,791 Event ActivityOrganisers 7,000 Photographyandpromotions 705 Tshairs and Wristbands 4,192 Donations 900 Sub total 23,524 Volunteer/VIP food and refreshments and travel |
- - - - - - - - - - |
- - - - - - - - - - |
2,520 552 419 3,445 3,791 7,000 705 4,192 900 23,524 |
|
|---|---|---|---|---|---|
Stadium Hire |
2,520 | - | - | 2,520 | - |
| Insurance and St Johns Ambulance | 552 | - | - | 552 | - |
| Volunteer/VIP food and refreshments and travel |
419 | - | - | 419 | - |
| Equipment | 3,445 | - | - | 3,445 | - |
| Trophies Medals and Prizes | 3,791 | - | - | 3,791 | - |
| Event ActivityOrganisers | 7,000 | - | - | 7,000 | - |
| Photographyandpromotions | 705 | - | - | 705 | - |
| Tshairs and Wristbands | 4,192 | - | - | 4,192 | - |
| Donations | 900 | - | - | 900 | - |
| **Sub total ** | 23,524 | - | - | 23,524 | - |
CCXX R1 accounts (SS)
07/07/2024
1
| A4 Asset and investment | |||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|
| purchases, (see table) | |||||||||||
| - | - | - | - | ||||||||
| - | - | - | - | ||||||||
| **Sub total ** | - | - | - | - | - | ||||||
| **Total payments ** | 23,524 | - | - | 23,524 | - | ||||||
| **Net of receipts/(payments) ** | - 1,452 | - | - | - 1,452 | - | ||||||
| A5 Transfers between funds | - | - | - | - | - | ||||||
| A6 Cash funds last year end | 11,211 | - | - | 11,211 | - | ||||||
| **Cash funds this year end ** | 9,759 | - | - | 9,759 | - |
CCXX R2 accounts (SS)
07/07/2024
2
Section B Statement of assets and liabilities at the end of the period
| Categories B1 Cash funds B2 Other monetary assets B3 Investment assets B4 Assets retained for the charity’s own use |
Details Bank Balance Details Details Details Total cash funds (agree balances with receipts and payments account(s)) |
to nearest £ 9,759 - - 9,759 OK to nearest £ - - - - - - Unrestricted funds Unrestricted funds Fund to which asset belongs Fund to which asset belongs |
to nearest £ - - - - OK to nearest £ - - - - - - Cost (optional) - - - - - Cost (optional) - - - - Restricted funds Restricted funds |
to nearest £ Endowment funds |
|---|---|---|---|---|
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| OK | ||||
| to nearest £ Endowment funds |
||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| Current value (optional) |
||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| Current value (optional) |
||||
| - | - | |||
| - | - | |||
| - | - | |||
| - | - |
CCXX R3 accounts (SS)
07/07/2024
3
| - | - | |
|---|---|---|
| - | - | |
| - | - | |
| - | - | |
| - | - |
B5 Liabilities
Signed by one or two trustees on behalf of all the trustees
| Fund to which liability relates |
- - - - - Amount due (optional) |
When due (optional) |
|---|---|---|
| - | ||
| - | ||
| - | ||
| - | ||
| - |
Details
| Signature | Print Name WINSTON MICHAEL |
Date of approval |
|---|---|---|
| WINSTON MICHAEL | 7/7/2024 | |
CCXX R4 accounts (SS)
07/07/2024
4