2021-12-31-accounts - Leigh Folk Arts Association

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

Section A

Trustees' Annual Report	Trustees' Annual Report	Trustees' Annual Report	Trustees' Annual Report	Trustees' Annual Report	for theperiod	for theperiod	for theperiod
From	Period start date			To	Period end date
	1st	January	2021		31st	December	2021

Reference and administration details

Charity nameLeigh Folk Arts Association CIO

Other names charity is known byLeigh Folk Festival Registered charity number (if any)1171298

Charity's principal address20 Ceylon Road

Westcliff-on-Sea

Essex Postcode SS0 7HP

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee(if any)
Neil Harding	Chairman
Keith Baxter	Secretary
Simon Gentry
Paul Collier	Artistic Director
John Batch	Treasurer
Michael Davison
Nick Dart
Sarah-Jane Holmes
Elliott Waters		Appointed Feb 2021	Members at AGM









Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name		Dates acted if not for whole year

Names and addresses of advisers (Optional information)

March 2012

TAR

Type of adviser	Name Address	Name Address




Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Constitution Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted (eg. trust, association, company)

New Trustees are appointed at the Annual General Meeting of the
Trustee selection methods Association by way of a vote of members present at that meeting.
(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

Meetings of the trustee body separate from the festival organising committee were held during the year to evaluate activity in the time of COVID and when to again focus on the charitable objectives of the association.

policies and procedures The trustees assess the risks the festival faces and how to eliminate, adopted for the induction and mitigate or transfer the risks faced. training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Section C

Objectives and activities

The Trustees are empowered to hold the Association’s funds in trust for any purpose, which is charitable in accordance with the law of England and Wales, for the benefit of any individuals or group of people, or corporate bodies with the specific aims of organising and running the annual Leigh Folk Festival, and to preserve and advance the public education in the appreciation of traditional and contemporary folk music

Summary of the objects of the charity set out in its governing document

March 2012

TAR

The Association has been running the Leigh Folk Festival for over 25 years. However due to Covid the Festival was again cancelled in 2021. As an alternative the Garden Gatherings was organised on behalf of LFA in September 2021 in Leigh Library Gardens .

During the period the Garden Gatherings:

Benefited society by provided much needed entertainment just after lock-down
Provided artists the opportunity to perform, reach an audience and receive payment.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Raised Funds for Leigh Folk Arts.
Included a community event on the Sunday
Maintained a lasting legacy on You Tube
Additional Organisational, Life and IT skills were undoubtedly learnt or enhanced for those involved.
The Trustees thank Elliott Waters, and Mike Bromfield for organising this event.

The Trustees are satisfied with the financial position of the Charity and envisage no changes in the foreseeable future. The Association has received grants, Sponsorship and donations during the period and disbursed these by way of operating expenses. The Association also raised funds during the period through the sale of merchandise and concert tickets.

The trustees have had regard to the commission’s public benefit guidance when exercising any powers or duties to which the guidance is relevant.

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

policy on grant-making;
policy programme related investment;
contribution made by volunteers.

March 2012

TAR

Section D

Summary of the main achievements of the charity during the year

Achievements and performance

During 2021 the Charity achieved:

Successfully arranging The Garden Gatherings;
Sought funding for and investigated using music to reduce social isolation and improve quality of life for older citizens. This has been put on hold given COVID.

March 2012

TAR

Section E Financial review The Trustees endeavour to maintain adequate resources to provide Brief statement of the finance for the Folk Festival to take place. The money at the end of the charity’s policy on reserves year under review (£26,023) is shown on the Receipt and Payments accounts and, is considered adequate for the Associations activities in 2022 allowing for fund-raising activities which will take place during the year 2022. Funds for ongoing activities are held with the Association’s bankers in a current account and within our Pay Pal account. The charities reserves are held in a deposit account, and the trustees were able to maintain the amount held in reserves at £6,930. These reserves are held rather than being immediately expended for our charitable aims,  to protect against the potential for drops in future income, for example because of poor weather over the festival weekend and other contingencies; and  to allow us the financial headroom to consider other charitable activities and be more ambitious with our fund-raising. While good progress has been made with strengthening the financial position and reserves of the charity, our short and medium term objectives are to increase reserves to cover the annual expenditure of the charity. Our reserves can be spent on any of our charitable aims.

Details of any funds materially None in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

The Charities principal sources of funding in a normal year are grants,
additional information, where donations, street collections, sale of merchandise, sale of concert tickets
relevant about: and payments from concessionaires and advertisers.
the charity’s principal sources of funds (including The committee have actively managed costs, this helped mitigate any fund-raising); increases in operating costs identified. Systems have been implemented
how expenditure has by the Trustees to minimise any future risk to assets. supported the key objectives The Treasurer regularly monitors the financial position of the Charity.
of the charity;
investment policy and This has identified the need to continue fund-raising effort to protect the objectives including any Trust’s assets and future. To enact this, a fund-raising committee seeks to ethical investment policy widen the sources of funding and seeks funds locally and nationally. adopted. Recently we have made our back catalogue available on streaming services, encouraged sponsored events and instigated new channels for fund-raising, a 50/50 club and text to donate.

It is the trustees’ opinion that continued discipline with expenditure and increased fund-raising effort can enable the Association to continue its activities in furtherance of is charitable aims and to grow.

Section F

Other optional information

March 2012

TAR

Section G Declaration The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s)John Batch PositionTreasurer Date18/02/22

March 2012

TAR

Leigh Folk Arts Association CIO

1171298

Receipts and payments accounts

CC16a

For the period 1/1/21 31/12/21 To from

Section A Receipts and payments	Section A Receipts and payments
A1 Receipts Grants Sponsorship Donations Merchandise sales Other Income Concert tickets Concessions 50/50 club income Concert Pre- sales *Sub total*(Gross income for AR)	Unrestricted funds to the nearest £	Restricted funds to the nearest £	Endowment funds to the nearest £	Total funds to the nearest £	Last year to the nearest £
	7,500	-	-	7,500	-
	2,150	-	-	2,150	-
	3,169	-	-	3,169	6,625.00
	2,174	-	-	2,174	2,386.00
	49	-	-	49	3,636.00
	12,480	-	-	12,480	-
	3,530	-	-	3,530	-
	1,109	-	-	1,109	-
	-	-	-	-	1,277.00
	32,161	-	-	32,161	13,924

A2 Asset and investment sales, (see table).	- - -
None		-	-	-	-
		- -	- -	- -	- -
*Sub total*
*Total receipts* A3 Payments Performers Security Equipment Hire/Professional Services Insurance Licences Promotional Cost of sales Other Income costs General expenses Storage Waste Clearance Concession costs Volunteer catering and costs Concert cancellations Donations 50/50 club prizes **Sub total **
	32,161	-	-	32,161	13,924

	8,877 2,998 6,575 1,669 415 1,376 572 3 3,329 2,160 300 700 634	-	-	8,877	425
		-	-	2,998	-
		-	-	6,575	950
		-	-	1,669	1,320
		-	-	415	60
		-	-	1,376	872
		-	-	572	1,034
		-	-	3	684
		-	-	3,329	554
		-	-	2,160	-
		-	- -	300	-
		-	- -	700	-
		-	-	634	-
		-	- -	-	550
	200	-	- -#	200	5176
	211	-	-	211	-
	30,019		-#	30,019	11,625

A4 Asset and investment purchases, (see table)	- - -
		-	-	-	-
		- -	- -	- -	- -
**Sub total **
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end **Cash funds this year end **				30,019
	30,019	-	-		11,625

	2,142 - 23,881	-	-	2,142	2,299
		-	-	-	-
		-	-	23,881	21,582
	26,023	-	-	26,023	23,881

CCXX R1 accounts (SS)

25/10/2022

Section B Statement of assets and liabilities at	Section B Statement of assets and liabilities at	the end of the period
Categories B1 Cash funds B2 Other monetary assets B3 Investment assets B4 Assets retained for the charity’s own use B5 Liabilities Signed by one or two trustees on behalf of all the trustees	Details Current Account Reserves Cash Paypal *Total cash funds* (agree balances with receipts and payments account(s)) Details None Details None Details Equipment for Folk festival Details None Signature	Unrestricted funds Restricted funds to nearest £ to nearest £ 12,824 - 6,930 - - - 6,269 - 26,023 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - Fund to which asset belongs Cost (optional) - - Fund to which asset belongs Cost (optional) Unrestricted funds - Fund to which liability relates Amount due (optional) Print Name John Batch – Treasurer	Endowment funds to nearest £
			-
			-
			-
			-
			-
			OK
			Endowment funds to nearest £
			-
			Current value (optional)
			-
			Current value (optional)
			-
			When due (optional)





			Date of approval
		John Batch – Treasurer	18/02/22

CCXX R2 accounts (SS)

25/10/2022

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ members of

Charity Name

Leigh Folk Arts Association CIO

On accounts for the year ended	31/12/2021	Charity no (if any)	1171298

Set out on pages

(remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/12/2021 .

Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

the accounting records were not kept in accordance with section 130 of the Charities Act; or
the accounts did not accord with the accounting records; or
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed: Date: 09/09/2022 Name: Dr. Derek John Oliver Relevant professional PhD, DBA, MSc, CISA, CISM, CITP qualification(s) or body (if any): Address: Ravenswood, 148 Essex Way South Benfleet, Essex, SS7 1LN

1 2018

Oct

IER

Section B Disclosure

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

2 2018

Oct

IER