## Section A |**Trustees' Annual Report**|**Trustees' Annual Report**|**Trustees' Annual Report**|**Trustees' Annual Report**|**Trustees' Annual Report**|**for theperiod**|**for theperiod**|**for theperiod**| |---|---|---|---|---|---|---|---| |**From**|Period start date|||**To**|Period end date||| ||**1st**|**January**|**2021**||**31st**|**December**|**2021**| ## Reference and administration details ## **Charity nameLeigh Folk Arts Association CIO** **Other names charity is known byLeigh Folk Festival Registered charity number (if any)1171298** **Charity's principal address20 Ceylon Road** **Westcliff-on-Sea** **Essex Postcode SS0 7HP** ## **Names of the charity trustees who manage the charity** ||1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled to**
**appoint trustee(if any)**|**Name of person (or body) entitled to**
**appoint trustee(if any)**| |---|---|---|---|---|---|---| |||Neil Harding|Chairman|||| |||Keith Baxter|Secretary|||| |||Simon Gentry||||| |||Paul Collier|Artistic Director|||| |||John Batch|Treasurer|||| |||Michael Davison||||| |||Nick Dart||||| |||Sarah-Jane Holmes||||| |||Elliott Waters||Appointed Feb 2021|Members at AGM|| |||||||| |||||||| |||||||| |||||||| |||||||| |||||||| |||||||| |||||||| |||||||| |||**Names of the trustees for the charity, if any, (for example, any custodian trustees)**||||| |||**Name**||**Dates acted if not for whole year**||| |||||||| |||||||| |||||||| **Names and addresses of advisers (Optional information)** March **2012** **TAR** 1 |**Type of adviser**|**Name**
**Address**|**Name**
**Address**| |---|---|---| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Constitution Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted (eg. trust, association, company) - New Trustees are appointed at the Annual General Meeting of the - Trustee selection methods Association by way of a vote of members present at that meeting. - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: Meetings of the trustee body separate from the festival organising committee were held during the year to evaluate activity in the time of COVID and when to again focus on the charitable objectives of the association. - policies and procedures The trustees assess the risks the festival faces and how to eliminate, adopted for the induction and mitigate or transfer the risks faced. training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C** ## **Objectives and activities** The Trustees are empowered to hold the Association’s funds in trust for any purpose, which is charitable in accordance with the law of England and Wales, for the benefit of any individuals or group of people, or corporate bodies with the specific aims of organising and running the annual Leigh Folk Festival, and to preserve and advance the public education in the appreciation of traditional and contemporary folk music **Summary of the objects of the charity set out in its governing document** March **2012** **TAR** 2 The Association has been running the Leigh Folk Festival for over 25 years. However due to Covid the Festival was again cancelled in 2021. As an alternative the Garden Gatherings was organised on behalf of LFA in September 2021 in Leigh Library Gardens . During the period the Garden Gatherings: - Benefited society by provided much needed entertainment just after lock-down - Provided artists the opportunity to perform, reach an audience and receive payment. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** - Raised Funds for Leigh Folk Arts. - Included a community event on the Sunday - Maintained a lasting legacy on You Tube - Additional Organisational, Life and IT skills were undoubtedly learnt or enhanced for those involved. - The Trustees thank Elliott Waters, and Mike Bromfield for organising this event. The Trustees are satisfied with the financial position of the Charity and envisage no changes in the foreseeable future. The Association has received grants, Sponsorship and donations during the period and disbursed these by way of operating expenses. The Association also raised funds during the period through the sale of merchandise and concert tickets. The trustees have had regard to the commission’s public benefit guidance when exercising any powers or duties to which the guidance is relevant. ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grant-making; - policy programme related investment; - contribution made by volunteers. March **2012** **TAR** 3 ## Section D **Summary of the main achievements of the charity during the year** ## Achievements and performance During 2021 the Charity achieved: - Successfully arranging The Garden Gatherings; - Sought funding for and investigated using music to reduce social isolation and improve quality of life for older citizens. This has been put on hold given COVID. March **2012** **TAR** 4 **Section E Financial review** The Trustees endeavour to maintain adequate resources to provide **Brief statement of the** finance for the Folk Festival to take place. The money at the end of the **charity’s policy on reserves** year under review (£26,023) is shown on the Receipt and Payments accounts and, is considered adequate for the Associations activities in 2022 allowing for fund-raising activities which will take place during the year 2022. Funds for ongoing activities are held with the Association’s bankers in a current account and within our Pay Pal account. The charities reserves are held in a deposit account, and the trustees were able to maintain the amount held in reserves at £6,930. These reserves are held rather than being immediately expended for our charitable aims,  to protect against the potential for drops in future income, for example because of poor weather over the festival weekend and other contingencies; and  to allow us the financial headroom to consider other charitable activities and be more ambitious with our fund-raising. While good progress has been made with strengthening the financial position and reserves of the charity, our short and medium term objectives are to increase reserves to cover the annual expenditure of the charity. Our reserves can be spent on any of our charitable aims. **Details of any funds materially** None **in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - The Charities principal sources of funding in a normal year are grants, - additional information, where donations, street collections, sale of merchandise, sale of concert tickets - relevant about: and payments from concessionaires and advertisers. - the charity’s principal sources of funds (including The committee have actively managed costs, this helped mitigate any fund-raising); increases in operating costs identified. Systems have been implemented - how expenditure has by the Trustees to minimise any future risk to assets. supported the key objectives The Treasurer regularly monitors the financial position of the Charity. - of the charity; - investment policy and This has identified the need to continue fund-raising effort to protect the objectives including any Trust’s assets and future. To enact this, a fund-raising committee seeks to ethical investment policy widen the sources of funding and seeks funds locally and nationally. adopted. Recently we have made our back catalogue available on streaming services, encouraged sponsored events and instigated new channels for fund-raising, a 50/50 club and text to donate. It is the trustees’ opinion that continued discipline with expenditure and increased fund-raising effort can enable the Association to continue its activities in furtherance of is charitable aims and to grow. **Section F** **Other optional information** March **2012** **TAR** 5 ## **Section G Declaration The trustees declare that they have approved the trustees’ report above.** ## **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)John Batch PositionTreasurer Date18/02/22** March **2012** **TAR** 6 **Leigh Folk Arts Association CIO** **1171298** ## **Receipts and payments accounts** **CC16a** **For the period 1/1/21 31/12/21 To from** |**Section A Receipts and payments**|**Section A Receipts and payments**||||| |---|---|---|---|---|---| |**A1 Receipts**
Grants
Sponsorship
Donations
Merchandise sales
Other Income
Concert tickets
Concessions
50/50 club income
Concert Pre- sales
**_Sub total_**_(Gross income for_
_AR)_|**Unrestricted**
**funds**
**to the nearest £**|**Restricted**
**funds**
**to the nearest £**|**Endowment**
**funds**
**to the nearest £**|**Total funds**
**to the nearest £**|**Last year**
**to the nearest £**| ||**7,500**|**-**|**-**|**7,500**|**-**| ||**2,150**|**-**|**-**|**2,150**|**-**| ||**3,169**|**-**|**-**|**3,169**|**6,625.00**| ||**2,174**|**-**|**-**|**2,174**|**2,386.00**| ||**49**|**-**|**-**|**49**|**3,636.00**| ||**12,480**|**-**|**-**|**12,480**|**-**| ||**3,530**|**-**|**-**|**3,530**|**-**| ||**1,109**|**-**|**-**|**1,109**|**-**| ||**-**|**-**|**-**|**-**|**1,277.00**| ||

**32,161**|**-**|**-**|**32,161**|**13,924**| ||||||| |**A2 Asset and investment sales,**
**(see table).**|**-**
**-**
**-**||||| |None||**-**|**-**|**-**|**-**| |||**-**
**-**|**-**
**-**|**-**
**-**|**-**
**-**| |**_Sub total_**|||||| |**_Total receipts_ **
**A3 Payments**
Performers
Security
Equipment Hire/Professional Services
Insurance
Licences
Promotional
Cost of sales
Other Income costs
General expenses
Storage
Waste Clearance
Concession costs
Volunteer catering and costs
Concert cancellations
Donations
50/50 club prizes
**_Sub total_ **|||||| ||**32,161**|**-**|**-**|**32,161**|**13,924**| ||||||| ||**8,877**
**2,998**
**6,575**
**1,669**
**415**
**1,376**
**572**
**3**
**3,329**
**2,160**
**300**
**700**
**634**|**-**|**-**|**8,877**|**425**| |||**-**|**-**|**2,998**|**-**| |||**-**|**-**|**6,575**|**950**| |||**-**|**-**|**1,669**|**1,320**| |||**-**|**-**|**415**|**60**| |||**-**|**-**|**1,376**|**872**| |||**-**|**-**|**572**|**1,034**| |||**-**|**-**|**3**|**684**| |||**-**|**-**|**3,329**|**554**| |||**-**|**-**|**2,160**|**-**| |||**-**|**- -**|**300**|**-**| |||**-**|**- -**|**700**|**-**| |||**-**|**-**|**634**|**-**| |||**-**|**- -**|**-**|**550**| ||**200**|**-**|**- -#**|**200**|**5176**| ||**211**|**-**|**-**|**211**|**-**| ||**30,019**||**-#**|**30,019**|**11,625**| ||||||| |**A4 Asset and investment**
**purchases, (see table)**|**-**
**-**
**-**||||| |||**-**|**-**|**-**|**-**| |||**-**
**-**|**-**
**-**|**-**
**-**|**-**
**-**| |**_Sub total_ **|||||| |**_Total payments_ **
**_Net of receipts/(payments)_ **
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_ **||||**30,019**|| ||**30,019**|**-**|**-**||**11,625**| ||||||| ||**2,142**
**-**
**23,881**|**-**|**-**|**2,142**|**2,299**| |||**-**|**-**|**-**|**-**| |||**-**|**-**|**23,881**|**21,582**| ||**26,023**|**-**|**-**|**26,023**|**23,881**| CCXX R1 accounts (SS) 25/10/2022 1 |**Section B Statement of assets and liabilities at**|**Section B Statement of assets and liabilities at**|**the end of the period**|| |---|---|---|---| |**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
Signed by one or two trustees on
behalf of all the trustees|**Details**
**Current Account**
**Reserves**
**Cash**
**Paypal**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
None
**Details**
None
**Details**
Equipment for Folk festival
**Details**
None
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**12,824**
**-**
**6,930**
**-**
**-**
**-**
**6,269**
**-**
**26,023**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
Unrestricted funds
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
Print Name
**John Batch – Treasurer**|**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| |||**John Batch – Treasurer**|**18/02/22**| CCXX R2 accounts (SS) 25/10/2022 2 ## **Independent examiner's report on the accounts** ## **Section A Independent Examiner’s Report** **Report to the trustees/ members of** Charity Name Leigh Folk Arts Association CIO |**On accounts for the year**
**ended**|31/12/2021|**Charity no**
**(if any)**|**1171298**| |---|---|---|---| **Set out on pages** (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31/12/2021** . **Responsibilities and** As the charity's trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - the accounting records were not kept in accordance with section 130 of the Charities Act; or - the accounts did not accord with the accounting records; or - the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. **Signed: Date:** 09/09/2022 **Name:** Dr. Derek John Oliver **Relevant professional** PhD, DBA, MSc, CISA, CISM, CITP **qualification(s) or body (if any): Address:** Ravenswood, 148 Essex Way South Benfleet, Essex, SS7 1LN > 1 **2018** **Oct** **IER** ## **Section B Disclosure** Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . > 2 **2018** **Oct** **IER**