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← Hartford Civic Society

2023-12-31-accounts

HARTFORD CIVIC SOCIETY

Charity Commission Registered Number 1171256

Receipts and Payments Accounts for Year ending 31 December 2023

Note
Income
Subscriptions
2
Donations
Gift Aid Refund
3
Interest
Lottery Income
5
Sale of Calendars and Booklet
5
Sale of Coach Trips
5
Agency Receipts
7
Overpayments
Expenditure
Communications Cost
Meeting Expenses
Insurance
Charitable Expenditure
4
Lottery Prizes & costs
5
Cost of Calendars
5
Cost of Hartford I Spy
5
Cost of Coach Trips
5
Agency Payments
7
-Deficit/Surplus for Year
Balance Sheet as at 31st December 2023
Net Worth
At 1 January 2023
-Deficit/Surplus for Year
Creditor (agency)
7
At 31 December 2023
Made up of:
Barclays Bank - 10 Day Notice Account
Community Account
Creditor (Agency)
7		 Current Year
£
2,259
171
494
540
1,416
640
1,833
593
25
7,971
344
0
129
14,889
740
539
655
1,695
2,093
21,084
-13,113
64,782
-13,113
1,500
53,169
52,314
855
0
53,169		 Previous Year
£
2,327
470
650
57
1,416
526
1,410
1,993
7
8,856
135
401
99
13,813
740
586
0
1,170
493
17,437
-8,581
74,863
-8,581
-1,500
64,782
63,251
3,031
-1,500
64,782

David Barr CA

Hon. Treasurer, 19 February 2024

HARTFORD CIVIC SOCIETY

Charity Commission registered number 1171256

Receipts and Payments Accounts for the Year ended 31st December 2023 Notes to the Accounts

4 Charitable Expenditure

Village Clock contribution
Planter replacement
Green Field Pavilion
Hodge Lane Finger Post repaint
Display Lectern for MALNR
Upkeep of plants & bulb plantings
Competition prizes etc
Royalty Wood plaque
Walk costs
Exhibition costs
Defibrillator
Picnic Bench
Christmas Lights
Litter Picking Equipment		 2023
£
6,000
4,020
2,250
950
708
380
240
200
77
65
0
0
0
0
14,889		 2022
£
0
0
10,000
0
0
418
243
0
0
0
1,804
625
564
159
13,813
Lottery
Calendar
Hartford I Spy
Coach Trips		 Current Year - 2023
Cost
Sales
Surplus
£ £
/-Loss £
740
1,416
676
539
393
-147
655
247
-408
1,695
1,833
138
3,629
3,889
260		 2022
Surplus
/ -Loss £
676
-60
0
240
856

The deficit shown for Calendars excludes late receipts in the current year and we expect the final result to be at least breakeven. 1,000 I Spy booklets were printed; sales of these will be made over several future years, with no future cost.

We estimate that some 800 hours of effort was given by Trustees and Members valued at £8,300. This includes the time taken to produce the Hartford I Spy booklet, as well as regular activities. (2022, 700 hours worth £7,000).

7 Agency and Liabilities

On two occasions, the Society was asked to act as paying agents, with no discretion. The £1,500 carried over from last year as a Creditor amount in the Statement of Net Worth was paid out to fund an Arboretum in Royalty Wood. Later in the year we collected stall fees for the Christmas Fayre, totalling £593 on behalf of the organisers, then distributed them to designated local charities.

Trustees' Annual Report for the period

Period start date Period end date

1 January 2023 31 December 2023

From

To

Section A Reference and administration details

Charity name Hartford Civic Society

Registered charity number 1171256

Charity's principal address c/o Honorary Secretary, ‘White House’,

23 Walnut Lane, Hartford, Northwich

Postcode CW8 1QN

Names of the charity trustees who manage the charity

----- Start of picture text -----
Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 David Barr Treasurer Elected by Membership
2 Brian Evans Elected by Membership
3 Margaret Gent Elected by Membership
4 Rita Hollens Elected by Membership
5 Jo Mitton Elected by Membership
6 Patricia Parkes Elected by Membership
7 Michael Pinchien Elected by Membership
8 Jean Pritchett From 20 February 2023 Elected by Membership
9 Michael Sterry Elected by Membership
10 John Swaffield Secretary Elected by Membership
11 John Szostek Chair Elected by Membership
12 Geoffrey Wilde Elected by Membership
----- End of picture text -----

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document Constitution

How the charity is constituted Charitable Incorporated Organisation (CIO)

Trustee selection methods Elected by Members at the AGM, interim appointed by Trustees/Members.

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

In the Parish of Hartford: i. to promote high standards of planning and architecture, ii. to educate the public in the geography, history, natural history and architecture of the area, iii. to secure the preservation, protection, development and improvement of the environment and sites of features of historic or public interest in the area, iv. to provide recreational facilities and/or events for the public and v. to procure the maintenance, improvement or provision of public amenities.

1

February 2024

TAR

Nearly everything we do is for public benefit and not limited to our Members. The charity's trustees had regard to the Commission's public benefit guidance when choosing tts project5. One-off projects or activities in 2023 included the production of a 48-page Hartrord I Spy booklet informing on Hartford history. ready for the Village Hall centenary celebrations- a 'Lrfe in Hartford" photo competition for images for our 2024 calendar- a talk to the u3a local history group., an entry in the scare- crow competition promoting our litter picking, and the refurbishment of the Hodge Lane finger post. Repeating the successes of previous years, we organised 7 local walks. 11 monthly litter picks and two coach trips (Jodrell Bank and the RHS Bridgewater Gardens). We replaced our rusting Chester Road planters, provided and maintained the usual spring and autumn plantings, and planted some more bulbs. We have supported Parish Council projects by contributing the shortrall to the village clock project (planning permission now obtained), and paid ha the cost of the Pavilion floor upgrade. We paid to replace one of the information lecterns in Marshalls Arm Local Nature Reserve. We u dated and expanded our website, which now gives access to the 76-page history of the village hall, researched and written by one of our Members and we maintained our library of books relating to Hartrord. Summary of tho maln activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance Issued by the Charlty Commission on public benefit) Section D Achievements and performance Summary of the main achievements of the charity durlng iho perlod. The list of projects above is evidence of our continued achievements. Promoting our work at Picnic-in-the-Park and the Christmas Fayre, we recruited 19 new Members. Retention of Members is high. We know from feedback that our Members and other residents value what we do for the benefit of Hartford. We registered our objection on the planning application to develop the field at the end of School Lane. Section E Financial review Brief statement of the charlty's pollcy on reservès We have funds well in excess of our £5,000 reserves policy minimum, thanks to the large legacy, which we continue to spend wisely, consistent with our charitable aims. Further flnanclal revl8w detalls (Optlonal Infomiatlon) Subscriptions, the lottery surplus and bank interest were the biggest contributors to our net income. in that order. We aim to break even on our coach trips and our calendars, both organised to promole ourselves and to encourage community engagement in what we do. You may choose to include: the charity's principal sources of funds Section G Declaration The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Slgnature{s) Full nam8(s) Posltlon John Anthony Szostek Chair David Christopher Barr Treasurer Date 18m March 2024 TAR February 2024