## **HARTFORD CIVIC SOCIETY**
Charity Commission Registered Number 1171256
## **Receipts and Payments Accounts for Year ending 31 December 2023**
|**Note**
**Income**
Subscriptions
2
Donations
Gift Aid Refund
3
Interest
Lottery Income
5
Sale of Calendars and Booklet
5
Sale of Coach Trips
5
Agency Receipts
7
Overpayments
**Expenditure**
Communications Cost
Meeting Expenses
Insurance
Charitable Expenditure
4
Lottery Prizes & costs
5
Cost of Calendars
5
Cost of Hartford I Spy
5
Cost of Coach Trips
5
Agency Payments
7
**-Deficit/Surplus for Year**
**Balance Sheet as at 31st December 2023**
**Net Worth**
**At 1 January 2023**
**-Deficit/Surplus for Year**
**Creditor (agency)**
7
**At 31 December 2023**
**Made up of:**
Barclays Bank - 10 Day Notice Account
Community Account
Creditor (Agency)
7|**Current Year**
**£**
2,259
171
494
540
1,416
640
1,833
593
25
7,971
344
0
129
14,889
740
539
655
1,695
2,093
21,084
-13,113
64,782
-13,113
1,500
53,169
52,314
855
0
53,169|**Previous Year**
**£**
2,327
470
650
57
1,416
526
1,410
1,993
7
8,856
135
401
99
13,813
740
586
0
1,170
493
17,437
-8,581
74,863
-8,581
-1,500
64,782
63,251
3,031
-1,500
64,782|
|---|---|---|
## **David Barr CA**
Hon. Treasurer, 19 February 2024
**HARTFORD CIVIC SOCIETY**
Charity Commission registered number 1171256
## **Receipts and Payments Accounts for the Year ended 31st December 2023 Notes to the Accounts**
- 1 Accounts: These Accounts are prepared on the Receipts and Payments basis allowed for small charities.
- 2 Membership: Subscriptions of £2,259 represent 409 Adult and 13 Junior members in 249 households, plus 1 corporate member. Previous period: £2,327, representing 423 Adult and 17 Junior members in 256 households.
- 3 Gift Aid: As a CIO we now have valid declarations from 71% of our membership.
## 4 Charitable Expenditure
|Village Clock contribution
Planter replacement
Green Field Pavilion
Hodge Lane Finger Post repaint
Display Lectern for MALNR
Upkeep of plants & bulb plantings
Competition prizes etc
Royalty Wood plaque
Walk costs
Exhibition costs
Defibrillator
Picnic Bench
Christmas Lights
Litter Picking Equipment|2023
£
6,000
4,020
2,250
950
708
380
240
200
77
65
0
0
0
0
14,889|2022
£
0
0
10,000
0
0
418
243
0
0
0
1,804
625
564
159|
|---|---|---|
|||13,813|
- 5 Lottery, Calendar, Hartford I Spy and Coach Trips
|Lottery
Calendar
Hartford I Spy
Coach Trips|Current Year - 2023
Cost
Sales
Surplus
£ £
/-Loss £
740
1,416
676
539
393
-147
655
247
-408
1,695
1,833
138
3,629
3,889
260|2022
Surplus
/ -Loss £
676
-60
0
240|
|---|---|---|
|||856|
The deficit shown for Calendars excludes late receipts in the current year and we expect the final result to be at least breakeven. 1,000 I Spy booklets were printed; sales of these will be made over several future years, with no future cost.
- 6 Voluntary Time
We estimate that some 800 hours of effort was given by Trustees and Members valued at £8,300. This includes the time taken to produce the Hartford I Spy booklet, as well as regular activities. (2022, 700 hours worth £7,000).
## 7 Agency and Liabilities
On two occasions, the Society was asked to act as paying agents, with no discretion. The £1,500 carried over from last year as a Creditor amount in the Statement of Net Worth was paid out to fund an Arboretum in Royalty Wood. Later in the year we collected stall fees for the Christmas Fayre, totalling £593 on behalf of the organisers, then distributed them to designated local charities.
## **Trustees' Annual Report for the period**
Period start date Period end date
**1 January 2023 31 December 2023**
**From**
**To**
## Section A Reference and administration details
## **Charity name Hartford Civic Society**
**Registered charity number 1171256**
**Charity's principal address** c/o Honorary Secretary, ‘White House’,
23 Walnut Lane, Hartford, Northwich
**Postcode** CW8 1QN
## **Names of the charity trustees who manage the charity**
**----- Start of picture text -----**
Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 David Barr Treasurer Elected by Membership
2 Brian Evans Elected by Membership
3 Margaret Gent Elected by Membership
4 Rita Hollens Elected by Membership
5 Jo Mitton Elected by Membership
6 Patricia Parkes Elected by Membership
7 Michael Pinchien Elected by Membership
8 Jean Pritchett From 20 February 2023 Elected by Membership
9 Michael Sterry Elected by Membership
10 John Swaffield Secretary Elected by Membership
11 John Szostek Chair Elected by Membership
12 Geoffrey Wilde Elected by Membership
**----- End of picture text -----**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document Constitution
How the charity is constituted Charitable Incorporated Organisation (CIO)
Trustee selection methods Elected by Members at the AGM, interim appointed by Trustees/Members.
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
In the Parish of Hartford: i. to promote high standards of planning and architecture, ii. to educate the public in the geography, history, natural history and architecture of the area, iii. to secure the preservation, protection, development and improvement of the environment and sites of features of historic or public interest in the area, iv. to provide recreational facilities and/or events for the public and v. to procure the maintenance, improvement or provision of public amenities.
**1**
**February 2024**
**TAR**
Nearly everything we do is for public benefit and not limited to our
Members. The charity's trustees had regard to the Commission's public
benefit guidance when choosing tts project5. One-off projects or
activities in 2023 included the production of a 48-page Hartrord I Spy
booklet informing on Hartford history. ready for the Village Hall centenary
celebrations- a 'Lrfe in Hartford" photo competition for images for our
2024 calendar- a talk to the u3a local history group., an entry in the scare-
crow competition promoting our litter picking, and the refurbishment of
the Hodge Lane finger post. Repeating the successes of previous years,
we organised 7 local walks. 11 monthly litter picks and two coach trips
(Jodrell Bank and the RHS Bridgewater Gardens). We replaced our
rusting Chester Road planters, provided and maintained the usual spring
and autumn plantings, and planted some more bulbs. We have
supported Parish Council projects by contributing the shortrall to the
village clock project (planning permission now obtained), and paid ha
the cost of the Pavilion floor upgrade. We paid to replace one of the
information lecterns in Marshalls Arm Local Nature Reserve. We u
dated and expanded our website, which now gives access to the 76-page
history of the village hall, researched and written by one of our Members
and we maintained our library of books relating to Hartrord.
Summary of tho maln
activities undertaken for the
public benefit in relation to
these objects (include within
this section the statutory
declaration that trustees have
had regard to the guidance
Issued by the Charlty
Commission on public
benefit)
Section D
Achievements and performance
Summary of the main
achievements of the charity
durlng iho perlod.
The list of projects above is evidence of our continued achievements.
Promoting our work at Picnic-in-the-Park and the Christmas Fayre, we
recruited 19 new Members. Retention of Members is high. We know
from feedback that our Members and other residents value what we do
for the benefit of Hartford. We registered our objection on the planning
application to develop the field at the end of School Lane.
Section E
Financial review
Brief statement of the
charlty's pollcy on reservès
We have funds well in excess of our £5,000 reserves policy minimum,
thanks to the large legacy, which we continue to spend wisely, consistent
with our charitable aims.
Further flnanclal revl8w detalls (Optlonal Infomiatlon)
Subscriptions, the lottery surplus and bank interest were the biggest
contributors to our net income. in that order. We aim to break even on
our coach trips and our calendars, both organised to promole ourselves
and to encourage community engagement in what we do.
You may choose to include:
the charity's principal
sources of funds
Section G
Declaration
The trustees declare that they have approved the trustees, report above.
Signed on behalf of the charity's trustees
Slgnature{s)
Full nam8(s)
Posltlon
John Anthony Szostek
Chair
David Christopher Barr
Treasurer
Date
18m March 2024
TAR
February 2024