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Trustees’ Annual Report for the period
From 01/09/2022 Period start date To 31/08/2023 Period end date
Charity name: Radio DGH Eastbourne
Charity registration number: 1171192
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | 1. The relief of sickness, poor health and old age amongst people living in the Eastbourne area by providing a local music broadcasting service for hospitals, residential homes and similar institutions, and for patients receiving community care; and 2. To provide connection within the local area between family, friends and support network by enabling requests and dedications to be broadcast; and 3. The advancement of health ad prevention or relief of sickness for the public benefit through the promotion of the benefits of living a healthy lifestyle, and the importance of maintaining good personal mental and physical health by (mainly, but not exclusively) the means of broadcasting health education messages to people living in the Eastbourne area. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The Charity provides a radio service within Eastbourne DGH to the bedside via the in- house ‘Hospedia’ network and more extensively to the local and national community via the Internet. The service is on-air 24 hours a day, 7 days a week. The output includes news and stories of local and national interest and a range of health and wellbeing related issues of potential interest to patients, staff, relatives and potential users of the Hospital’s services. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | Trustees continually ensure that, as a member of the Hospital Broadcasting Association, the Charity follows their guidelines and procedures as appropriate. All active members must be accepted through the Hospital’s volunteer programme which provides appropriate vetting and training for volunteers within the Hospital environment. |
Additional information (optional) You may choose to include further statements where relevant about: SORP reference
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | |
| Policy on social investment including program related investment |
Para 1.38 | |
| Contribution made by volunteers |
Para 1.38 | The Charity is operated entirely by volunteers. The Trustees are particularly conscious of the role of our volunteer engineers and the many hours spent in maintaining, repairing and – at times – replacing studio equipment and computers. The Trustees are also very grateful to those members who, as well as producing programmes, give their time to serve on the Station Committee to assist in delivering a diverse and well-received service to our listeners. |
| Other | Fundraising is undertaken by the members who pay an annual subscription. Other funds come from sponsorship and donations. |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Continuity of the Internet Service (established in November 2017), making it possible for friends and relatives to place requests and make dedications for their loved ones. This facilitates a valued connection between those who have been admitted to the Hospital and those in the community – local and national – and is hugely appreciated. The Trustees and Committee continually consider the future development of the service. This includes successful volunteer recruitment and training programme, thus increasing the proportion of ‘actual’ hours of personal programme presenting, as opposed to pre-recorded/automated broadcasting. Through enthusiastic fundraising, sponsorship and donations from local companies serve to increase publicity for the service that the Charity provides. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Performed by Trustees and Committee at each AGM |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Repair and replacement of the equipment is time-critical so as to avoid / minimise ‘down time’. Reserves are maintained in order to fund such repairs, including professional, specialist fees should the need arise. |
| Amount of reserves held | Para 1.22 | £4221 |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | N/A |
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Member subscriptions and donations or sponsorship by local businesses |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | Maintain broadcasting platforms via the in- Hospital‘Hospedia’and the Internet |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Election by members |
Additional information (optional) You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Radio DGH Eastbourne |
|---|---|
| Other name the charity uses | Radio DGH |
| Registered charity number | 1171192 |
| Charity’s principal address | Eastbourne District General Hospital Kings Drive Eastbourne East Sussex BN21 2UD |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| PhilipMoon | President | Radio DGH Members | ||
| Shaun Crowhurst | Programme Controller |
Radio DGH Members | ||
– Corporate trustees names of the directors at the date the report was approved
Director name N/A
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year | |
|---|---|---|
| N/A | ||
Funds held as custodian trustees on behalf of others
Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure Reason for non-disclosure of key personnel details
Other optional information
Declarations
Signature(s)
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| Full name(s) | Philip Moon | Shaun Best Crowhurst | |
|---|---|---|---|
| Position (eg Secretary, Chair, etc) |
President | Programme Controller | |
| Date | 31/08/2023 | 31/08/2023 |
REGULAR September 2022-August 2023
| Description Date Due Freq Date Paid/ Received Member Subscriptions Sept onwds Annual Various Eclipse (Broadband Support) Sept onwds Monthly Mly Impress Publishing Sept Annual Sept PRS Music Licence Nov Annual Nov Friends' of Eastbourne Hospital Dec Annual Dec PPL 1 Jan 2023 - 31 Dec 2023 Jan Annual Jan PPL 1 Jan 2023 - 31 Dec 2023 Jan Annual Jan PPL 1 Jan 2023 - 31 Dec 2023 Jan Annual Jan PPL 1 Jan 2023 - 31 Dec 2023 Jan Annual Jan ILikeMusic Jan Jan Access Insurance April Annual April Hospital Broadcasting Assoc April Annual April Bourne Free Advertising June Annual June Eastbourne Education June Annual June IRN Licence July Annual July |
Expense Income NW or Lloyds 120.00 NW 30.00 NW 90.00 NW 90.00 NW 90.00 NW 60.00 NW 30.00 NW 60.00 NW 30.00 NW 266.77 NW 127.12 NW 184.80 NW 500.00 NW 177.00 NW 165.00 NW 37.00 NW 75.80 NW 72.60 NW 528.32 Lloyds 50.00 NW 100.00 NW 75.00 NW 485.68 NW 2345.09 1100.00 |
|---|---|
IRREGULAR September 2022-August 2023
| Description | Date Due | Freq | Date Paid/ Received |
**Expense ** | **Income ** | NW or Lloyds |
|---|---|---|---|---|---|---|
| Member Donation | Sept | 10.00 | NW | |||
| Member Donation | Sept | 70.00 | NW | |||
| Independent Heating & Cooling | Sept | 333.60 | NW | |||
| Mrs Melanie Felton | Sept | 609.39 | NW | |||
| David White | Sept | 609.39 | NW | |||
| Member Donation | Oct | 10.00 | NW | |||
| Member Donation | Oct | 20.00 | NW | |||
| Christmas Cards and Gifts | Oct | 30.00 | NW | |||
| Christmas Cards and Gifts | Oct | 90.00 | NW | |||
| BCMY Recycle4Charity | Oct | 2.25 | NW | |||
| SumUp Payments A/C | Nov | 1.97 | NW | |||
| Amazon Europe | Nov | 5.46 | NW | |||
| Purchase of Panic Button | Nov | 19.68 | Lloyds | |||
| SumUp Payments A/C | Dec | 16.71 | NW | |||
| Christmas Cards and Gifts | Dec | 195.00 | NW | |||
| Dawn's Christmas Fair | Dec | 45.00 | NW | |||
| Ecclesiastical: Nicola Ring | Jan | 200.00 | Lloyds | |||
| Paypal Giving | Jan | 5.00 | Lloyds | |||
| Rattle Tin and Coin Jar | Apr | 43.06 | NW | |||
| Ecclesiastical: Jacob Knowles | Apr | 200.00 | NW | |||
| Charities Aid Foundation | Apr | 228.00 | NW |
Amazon Europe Amazon Europe
Apr 5.00 NW May 24.60 NW 962.67 1811.44
BALANCES
LLOYDS CURRENT 886.67 5th July 2023 LLOYDS SAVINGS 2007.72 5th July 2023 NAT WEST CURRENT 1163.25 5th July 2023 NAT WEST BUSINESS RESERVE 201.90 5th July 2023 4259.54
Highlighted = Reconciled with Hard Copy Bank Statements
Notes
White, Figgess, Moon, Bishop Funnell Mason, Newton, Willgrass Pawsey, Barnicoat, Styles Huggett, Davis, Williams Crowhurst, Bonini Frame Watts, Dakin Tanner Direct Debit @ £16.56 monthly Sept-March, £16.73 April, £18.78 May-July, £77.78 Aug Invoice AA01597 Invoice 30489 Friends' Cheque Linear Webcast Licence Band 1 Hospital Radio Licence - Hardware Hospital Radio Licence - <5000 tracks Vat on the above 3 costs 100 Credits purchased plus 50 Free Credits Offer Insurance from 19th April 2023 to 18th April 2024 HBA Membership 2023 - 2024 Advertising Eastbourne Education Business Partnership IRN Licence
Notes
Moon Funnell Invoice 34763 To cover expenses fo Church Services to be reinstated Reimburse as he paid bill re Church Service to be reinstated Barnicoat Huggett Christmas Cards £24 Gifts £8 Less SumUp Fee £2 Christmas Cards £58 Gifts £25 CDs £4 Donations £3 Recycle Ink Cartridges Christmas Card and Gift Sales via Card Machine Commission re online purchases Chq 00008 Reimburse John for Screwfix purchase Christmas Card and Gift Sales via Card Machine Multiple Sales and Donations, less SumUp, less Table Hire Sales at Christmas Fair Nicola Ring Donation Commission re online purchases
Jacob Knowles Donation Anonymous Donation
Commission re online purchases Commission re online purchases