## **Trustees’ Annual Report for the period** **From** 01/09/2022 **Period start date To** 31/08/2023 **Period end date** **Charity name:** Radio DGH Eastbourne **Charity registration number:** 1171192 ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|1. The relief of sickness, poor health and
old age amongst people living in the
Eastbourne area by providing a local music
broadcasting service for hospitals,
residential homes and similar institutions,
and for patients receiving community care;
and
2. To provide connection within the local
area between family, friends and support
network by enabling requests and
dedications to be broadcast;
and
3. The advancement of health ad
prevention or relief of sickness for the
public benefit through the promotion of the
benefits of living a healthy lifestyle, and the
importance of maintaining good personal
mental and physical health by (mainly, but
not exclusively) the means of broadcasting
health education messages to people living
in the Eastbourne area.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|The Charity provides a radio service within
Eastbourne DGH to the bedside via the in-
house ‘Hospedia’ network and more
extensively to the local and national
community via the Internet. The service is
on-air 24 hours a day, 7 days a week.
The output includes news and stories of
local and national interest and a range of
health and wellbeing related issues of
potential interest to patients, staff, relatives
and potential users of the Hospital’s
services.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|Trustees continually ensure that, as a
member of the Hospital Broadcasting
Association, the Charity follows their
guidelines and procedures as appropriate.
All active members must be accepted
through the Hospital’s volunteer
programme which provides appropriate
vetting and training for volunteers within the
Hospital environment.| ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|| |Policy on social investment
including program related
investment|Para 1.38|| |Contribution made by
volunteers|Para 1.38|The Charity is operated entirely by
volunteers.
The Trustees are particularly conscious of
the role of our volunteer engineers and the
many hours spent in maintaining, repairing
and – at times – replacing studio
equipment and computers.
The Trustees are also very grateful to
those members who, as well as producing
programmes, give their time to serve on the
Station Committee to assist in delivering a
diverse and well-received service to our
listeners.| |Other||Fundraising is undertaken by the members
who pay an annual subscription. Other
funds come from sponsorship and
donations.| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Continuity of the Internet Service
(established in November 2017), making it
possible for friends and relatives to place
requests and make dedications for their
loved ones. This facilitates a valued
connection between those who have been
admitted to the Hospital and those in the
community – local and national – and is
hugely appreciated.
The Trustees and Committee continually
consider the future development of the
service. This includes successful volunteer
recruitment and training programme, thus
increasing the proportion of ‘actual’ hours
of personal programme presenting, as
opposed to pre-recorded/automated
broadcasting.
Through enthusiastic fundraising,
sponsorship and donations from local
companies serve to increase publicity for
the service that the Charity provides.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|Performed by Trustees and Committee at
each AGM| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Repair and replacement of the equipment
is time-critical so as to avoid / minimise
‘down time’. Reserves are maintained in
order to fund such repairs, including
professional, specialist fees should the
need arise.| |Amount of reserves held|Para 1.22|£4221| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially in
deficit|Para 1.24|N/A| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|N/A| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Member subscriptions and donations or
sponsorship by local businesses| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|Maintain broadcasting platforms via the in-
Hospital‘Hospedia’and the Internet| |Other||| **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Election by members| **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Radio DGH Eastbourne| |---|---| |Other name the charity uses|Radio DGH| |Registered charity number|1171192| |Charity’s principal address|Eastbourne District General Hospital
Kings Drive
Eastbourne
East Sussex BN21 2UD| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||PhilipMoon|President||Radio DGH Members| ||Shaun Crowhurst|Programme
Controller||Radio DGH Members| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** N/A Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |N/A||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser Name of chief executive or names of senior staff members (Optional information)** **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **Signature(s)** |**Full name(s)**|Philip Moon|Shaun Best Crowhurst|| |---|---|---|---| |**Position (eg Secretary,**
**Chair, etc)**|President|Programme Controller|| |**Date**|31/08/2023|31/08/2023|| ## **REGULAR September 2022-August 2023** |**Description**
**Date Due**
**Freq**
**Date**
**Paid/**
**Received**
Member Subscriptions
Sept onwds
Annual
Various
Eclipse (Broadband Support)
Sept onwds
Monthly
Mly
Impress Publishing
Sept
Annual
Sept
PRS Music Licence
Nov
Annual
Nov
Friends' of Eastbourne Hospital
Dec
Annual
Dec
PPL 1 Jan 2023 - 31 Dec 2023
Jan
Annual
Jan
PPL 1 Jan 2023 - 31 Dec 2023
Jan
Annual
Jan
PPL 1 Jan 2023 - 31 Dec 2023
Jan
Annual
Jan
PPL 1 Jan 2023 - 31 Dec 2023
Jan
Annual
Jan
ILikeMusic
Jan
Jan
Access Insurance
April
Annual
April
Hospital Broadcasting Assoc
April
Annual
April
Bourne Free Advertising
June
Annual
June
Eastbourne Education
June
Annual
June
IRN Licence
July
Annual
July|**Expense Income NW or**
**Lloyds**
120.00 NW
30.00 NW
90.00 NW
90.00 NW
90.00 NW
60.00 NW
30.00 NW
60.00 NW
30.00 NW
266.77
NW
127.12
NW
184.80
NW
500.00 NW
177.00
NW
165.00
NW
37.00
NW
75.80
NW
72.60
NW
528.32
Lloyds
50.00
NW
100.00
NW
75.00
NW
485.68
NW
**2345.09 1100.00**| |---|---| ## **IRREGULAR September 2022-August 2023** |**Description**|**Date Due**|**Freq**|**Date**
**Paid/**
**Received**|**Expense **|**Income **|**NW or**
**Lloyds**| |---|---|---|---|---|---|---| |Member Donation|||Sept||10.00|NW| |Member Donation|||Sept||70.00|NW| |Independent Heating & Cooling|||Sept|333.60||NW| |Mrs Melanie Felton|||Sept||609.39|NW| |David White|||Sept|609.39||NW| |Member Donation|||Oct||10.00|NW| |Member Donation|||Oct||20.00|NW| |Christmas Cards and Gifts|||Oct||30.00|NW| |Christmas Cards and Gifts|||Oct||90.00|NW| |BCMY Recycle4Charity|||Oct||2.25|NW| |SumUp Payments A/C|||Nov||1.97|NW| |Amazon Europe|||Nov||5.46|NW| |Purchase of Panic Button|||Nov|19.68||Lloyds| |SumUp Payments A/C|||Dec||16.71|NW| |Christmas Cards and Gifts|||Dec||195.00|NW| |Dawn's Christmas Fair|||Dec||45.00|NW| |Ecclesiastical: Nicola Ring|||Jan||200.00|Lloyds| |Paypal Giving|||Jan||5.00|Lloyds| |Rattle Tin and Coin Jar|||Apr||43.06|NW| |Ecclesiastical: Jacob Knowles|||Apr||200.00|NW| |Charities Aid Foundation|||Apr||228.00|NW| Amazon Europe Amazon Europe Apr 5.00 NW May 24.60 NW **962.67 1811.44** ## **BALANCES** LLOYDS CURRENT 886.67 5th July 2023 LLOYDS SAVINGS 2007.72 5th July 2023 NAT WEST CURRENT 1163.25 5th July 2023 NAT WEST BUSINESS RESERVE 201.90 5th July 2023 **4259.54** **Highlighted = Reconciled with Hard Copy Bank Statements** ## **Notes** White, Figgess, Moon, Bishop Funnell Mason, Newton, Willgrass Pawsey, Barnicoat, Styles Huggett, Davis, Williams Crowhurst, Bonini Frame Watts, Dakin Tanner Direct Debit @ £16.56 monthly Sept-March, £16.73 April, £18.78 May-July, £77.78 Aug Invoice AA01597 Invoice 30489 Friends' Cheque Linear Webcast Licence Band 1 Hospital Radio Licence - Hardware Hospital Radio Licence - <5000 tracks Vat on the above 3 costs 100 Credits purchased plus 50 Free Credits Offer Insurance from 19th April 2023 to 18th April 2024 HBA Membership 2023 - 2024 Advertising Eastbourne Education Business Partnership IRN Licence ## **Notes** Moon Funnell Invoice 34763 To cover expenses fo Church Services to be reinstated Reimburse as he paid bill re Church Service to be reinstated Barnicoat Huggett Christmas Cards £24 Gifts £8 Less SumUp Fee £2 Christmas Cards £58 Gifts £25 CDs £4 Donations £3 Recycle Ink Cartridges Christmas Card and Gift Sales via Card Machine Commission re online purchases Chq 00008 Reimburse John for Screwfix purchase Christmas Card and Gift Sales via Card Machine Multiple Sales and Donations, less SumUp, less Table Hire Sales at Christmas Fair Nicola Ring Donation Commission re online purchases Jacob Knowles Donation Anonymous Donation Commission re online purchases Commission re online purchases