Trustees’ Annual Report for the period
From 01/07/2024 Period start date To 30/6/2025 Period end date Charity name: Rumburgh & St. Michael Village Hall Management Committee
Charity registration number: 1171160
Objectives and Activities
| Objectives and Activities | Objectives and Activities | Objectives and Activities |
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| SORP reference | ||
| Summary of the purposes of the charity as set out in its governing document Para 1.17 To run and maintain an effective village hall for the use of the residents of Rumburgh & St. Michael South Elmham. |
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| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. Para 1.17 and 1.19 Risk assessments are carried out on all outside events. Insurance is maintained and advice taken from Community Action Suffolk. |
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| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees observe guidance given by the Charity Commission. |
Additional information (optional) You may choose to include further statements where relevant about:
| Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
|---|---|---|
| SORP reference | ||
| Policy on grant making Para 1.38 |
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| Policy on social investment including program related investment Para 1.38 |
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| Contribution made by volunteers Para 1.38 Volunteers are vital to the operation of the hall’s activities. In particular the coffee mornings, whist drives and the annual May Day Fete. |
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| Other |
Achievements and Performance
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SORP reference
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| Achievements and Performance | Achievements and Performance | Achievements and Performance |
|---|---|---|
| SORP reference | ||
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Regular users were as follows: Belly Dancing/Indian Dance classes. Pilates – 2 separate classes. Yoga. Carpet bowls. Table tennis. Women’s Institute. Rumburgh Parish Council meetings. Three Saints South Elmham Parish Council meetings. Coffee mornings. Winter whist sessions that ran from October to March. Old Glory Molly dancers used the hall for practice during the autumn. A very successful event titled ‘Voices of Rumburgh’ was held in March. This was hosted by actor and broadcaster Martin Clarke who was in conversation with three well-known local residents about their lives in the village. The annual May Day fete. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | There was a closing balance of £87,889.28 at the end of the period. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The trustees ensure that a minimum of one year’s running costs are held in reserve. |
| Amount of reserves held | Para 1.22 | |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | The principal sources of funds are derived from the hiring fees paid by the regular users of the hall and the proceeds of the May Day fete. A donation of £1,500 was received from the Rumburgh Feoffees a.k.a. Town Estate and £300 from the St. Michael Parish Land Trust. A grant of £30,000 was received from East Suffolk Council towards the renovation of the village hall. |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
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|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Charitable Incorporated Organisation |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Election |
Additional information (optional) You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction Para 1.51 and training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other
Reference and Administrative details
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Charity name Rumburgh & St. Michael Village Hall Management Committee
Other name the charity uses
Registered charity number 1171160
Charity’s principal address Rumburgh & St. Michael Village Hall
Malt Office Lane
Rumburgh, Halesworth
Suffolk
IP19 0JD
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Names of the charity trustees who manage the charity
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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 David Borer Treasurer
2 Andrew Lindqvist
3 Josie Dutton
4 Stuart Wilson
5 Paul Watkin
6 Christine Campbell
7 Gillian Morshead
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– Corporate trustees names of the directors at the date the report was approved
Director name
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Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of | Name | Address |
|---|---|---|
| **adviser ** |
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Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
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Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) ‘ ; ; ‘gpCe | SG eher _Kre a vest Full name(s) | David John Borer Andrew Nils Gunner Lindqvist Chair, etc) Treasurer Trustee Date zs /io/Ress/ —.
Rumburgh & St Michael Village Hall - Registered Charity 1171160 Summary of Account for the year 1/7/2024 to 30/6/2025
| Receipts Hirings Textile bank Hire deposit Music licence overpayment refund Fundraising Fete Coffee mornings Whist Voices of Rumburgh Donations: Feoffees St. Michael Parish Land Trust Old Glory Spectra Packaging (Fete) G Engineering (Fete) Grants East Suffolk Council Building Grant Building Society Interest Total receipts Plus opening balance Less payments Closing balance |
Payments Insurance Electricity Water & sewerage Cleaning Licences Repairs/fabric Hire deposit return Website fee Fete expenses Event expenses Misc. expenses Fire inspection Total payments 4,178.80 £ 25.00 £ 100.00 £ 81.00 £ 4,758.11 £ 640.52 £ 200.00 £ 95.00 £ 5,693.63 £ 5,693.63 £ 1,500.00 £ 300.00 £ 215.00 £ 100.00 £ 100.00 £ 2,215.00 £ 2,215.00 £ 30,000.00 £ 1,491.35 £ 43,784.78 £ 50,417.36 £ 94,202.14 £ 6,312.86 £ 87,889.28 £ |
1,224.39 £ 1,261.04 £ 288.00 £ 1,059.25 £ 182.00 £ 58.37 £ 100.00 £ 42.00 £ 1,564.72 £ 270.35 £ 127.14 £ 135.60 £ 6,312.86 £ |
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Hall ownership
Ownership of the hall was transferred to the CIO on 16th April 2019, under a scheme registered with the Charity Commission, reference number 69/1920.
The property is held as permanent endowment.
y ‘ Ys} CHARITY COMMISSION | Independent examiner's report
Section A
Independent Examiner’s Report
- Report to the trustees/ ; ; members of | Rumburgh & St. Michael Village Hall Management Committee
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On accounts for the year | 30 June 2025
ended
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Charity no | 1171160
(if any)
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Set out on pages | Following
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| report to the trustees on my examination of the accounts of the above charity (“the Trust’) for the year ended
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Responsibilities and As the charity trustees, you are responsible for the preparation of the basis of report accounts in accordance with the Charities Act 2011 (“the Act’).
| report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, | have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
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Independent [The charity’s gross income exceeded £250,000 and | am qualified to
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examiner's statement undertake the examination by being a qualified member of [insert name of applicable listed body]]. Delete [ ] if not applicable.
| have completed my examination. | confirm that no material matters have come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect,: e the accounting records were not kept in accordance with section 130 of the Act; or
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e the accounts did not accord with the accounting records; or
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e the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
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* Please delete thewore in the brackets if they do not apply.
Signed: Date:
Name: Motard YI WwrutqGeadp
Relevant professional Aah A.
qualification(s) or body
(if any):
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Section B Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here details of any items that the examiner wishes to disclose.