## **Trustees’ Annual Report for the period**
**From 01/07/2024 Period start date To 30/6/2025 Period end date Charity name: Rumburgh & St. Michael Village Hall Management Committee**
**Charity registration number: 1171160**
## **Objectives and Activities**
|**Objectives and Activities**|**Objectives and Activities**|**Objectives and Activities**|
|---|---|---|
|SORP reference|||
|Summary of the purposes of
the charity as set out in its
governing document
Para 1.17
To run and maintain an effective village hall
for the use of the residents of Rumburgh &
St. Michael South Elmham.|||
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.
Para 1.17 and
1.19
Risk assessments are carried out on all
outside events.
Insurance is maintained and advice taken
from Community Action Suffolk.|||
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees observe guidance given by
the Charity Commission.|
**Additional information (optional)** You may choose to include further statements where relevant about:
|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|
|---|---|---|
|SORP reference|||
|Policy on grant making
Para 1.38|||
|Policy on social investment
including program related
investment
Para 1.38|||
|Contribution made by
volunteers
Para 1.38
Volunteers are vital to the operation of the
hall’s activities. In particular the coffee
mornings, whist drives and the annual May
Day Fete.|||
|Other|||
## **Achievements and Performance**
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SORP reference
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|**Achievements and Performance**|**Achievements and Performance**|**Achievements and Performance**|
|---|---|---|
|SORP reference|||
||||
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Regular users were as follows:
Belly Dancing/Indian Dance classes.
Pilates – 2 separate classes.
Yoga.
Carpet bowls.
Table tennis.
Women’s Institute.
Rumburgh Parish Council meetings.
Three Saints South Elmham Parish Council
meetings.
Coffee mornings.
Winter whist sessions that ran from
October to March.
Old Glory Molly dancers used the hall for
practice during the autumn.
A very successful event titled ‘Voices of
Rumburgh’ was held in March. This was
hosted by actor and broadcaster Martin
Clarke who was in conversation with three
well-known local residents about their lives
in the village.
The annual May Day fete.|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|Achievements against
objectives set|Para 1.41||
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41||
|Investment performance
against objectives|Para 1.41||
|Other|||
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|There was a closing balance of £87,889.28
at the end of the period.|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The trustees ensure that a minimum of one
year’s running costs are held in reserve.|
|Amount of reserves held|Para 1.22||
|Reasons for holding zero
reserves|Para 1.22||
|Details of fund materially in
deficit|Para 1.24||
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23||
## **Additional information (optional)** You may choose to include further statements where relevant about:
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|The principal sources of funds are derived
from the hiring fees paid by the regular
users of the hall and the proceeds of the
May Day fete.
A donation of £1,500 was received from the
Rumburgh Feoffees a.k.a. Town Estate and
£300 from the St. Michael Parish Land
Trust.
A grant of £30,000 was received from East
Suffolk Council towards the renovation of
the village hall.|
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46||
|A description of the principal
risks facing the charity|Para 1.46||
|Other|||
**Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Charitable Incorporated Organisation|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Election|
## **Additional information (optional)** You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction Para 1.51 and training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other
## **Reference and Administrative details**
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Charity name Rumburgh & St. Michael Village Hall Management Committee
Other name the charity uses
Registered charity number 1171160
Charity’s principal address Rumburgh & St. Michael Village Hall
Malt Office Lane
Rumburgh, Halesworth
Suffolk
IP19 0JD
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## **Names of the charity trustees who manage the charity**
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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 David Borer Treasurer
2 Andrew Lindqvist
3 Josie Dutton
4 Stuart Wilson
5 Paul Watkin
6 Christine Campbell
7 Gillian Morshead
8
9
10
11
12
13
14
15
16
17
18
19
20
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## – Corporate trustees names of the directors at the date the report was approved
## **Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
|**Type of**|**Name**|**Address**|
|---|---|---|
|**adviser **|||
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
|
## Declarations
## The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) ‘ ; ; ‘gpCe | SG eher _Kre a vest Full name(s) | David John Borer Andrew Nils Gunner Lindqvist Chair, etc) Treasurer Trustee Date zs /io/Ress/ —.
## **Rumburgh & St Michael Village Hall - Registered Charity 1171160 Summary of Account for the year 1/7/2024 to 30/6/2025**
|**Receipts**
Hirings
Textile bank
Hire deposit
Music licence overpayment refund
Fundraising
Fete
Coffee mornings
Whist
Voices of Rumburgh
Donations:
Feoffees
St. Michael Parish Land Trust
Old Glory
Spectra Packaging (Fete)
G Engineering (Fete)
Grants
East Suffolk Council Building Grant
Building Society Interest
Total receipts
Plus opening balance
Less payments
Closing balance|**Payments**
Insurance
Electricity
Water & sewerage
Cleaning
Licences
Repairs/fabric
Hire deposit return
Website fee
Fete expenses
Event expenses
Misc. expenses
Fire inspection
Total payments
4,178.80
£
25.00
£
100.00
£
81.00
£
4,758.11
£
640.52
£
200.00
£
95.00
£
5,693.63
£
5,693.63
£
1,500.00
£
300.00
£
215.00
£
100.00
£
100.00
£
2,215.00
£
2,215.00
£
30,000.00
£
1,491.35
£
43,784.78
£
50,417.36
£
94,202.14
£
6,312.86
£
87,889.28
£|1,224.39
£
1,261.04
£
288.00
£
1,059.25
£
182.00
£
58.37
£
100.00
£
42.00
£
1,564.72
£
270.35
£
127.14
£
135.60
£
6,312.86
£|
|---|---|---|
## **Hall ownership**
Ownership of the hall was transferred to the CIO on 16th April 2019, under a scheme registered with the Charity Commission, reference number 69/1920.
The property is held as permanent endowment.
## y ‘ Ys} CHARITY COMMISSION | Independent examiner's report
## Section A
## Independent Examiner’s Report
- Report to the trustees/ ; ; members of | Rumburgh & St. Michael Village Hall Management Committee
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On accounts for the year | 30 June 2025
ended
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Charity no | 1171160
(if any)
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## Set out on pages | Following
- | report to the trustees on my examination of the accounts of the above charity (“the Trust’) for the year ended
- Responsibilities and As the charity trustees, you are responsible for the preparation of the basis of report accounts in accordance with the Charities Act 2011 (“the Act’).
| report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, | have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
- Independent [The charity’s gross income exceeded £250,000 and | am qualified to
- examiner's statement undertake the examination by being a qualified member of [insert name of applicable listed body]]. Delete [ ] if not applicable.
| have completed my examination. | confirm that no material matters have come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect,: e the accounting records were not kept in accordance with section 130 of the Act; or
- e the accounts did not accord with the accounting records; or
- e the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
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* Please delete thewore in the brackets if they do not apply.
Signed: Date:
Name: Motard YI WwrutqGeadp
Relevant professional Aah A.
qualification(s) or body
(if any):
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|Address:||(jie FRR|se
Sah|se
Sah||
|---|---|---|---|---|
||RUMAJRCK|Ad|mr ESWet||
||SSeri||tPi[Y|osy|
## Section B Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here details of any items that the examiner wishes to disclose.