Trustees’ Annual Report for the period
From 01/07/2021 Period start date To 30/6/2022 Period end date Charity name: Rumburgh & St. Michael Village Hall Management Committee
Charity registration number: 1171160
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To run and maintain an effective village hall for the use of the residents of Rumburgh & St. Michael South Elmham. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Risk assessments are carried out on all outside events. Insurance is maintained and advice taken from Community Action Suffolk. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees observe guidance given by the Charity Commission. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | |
| Policy on social investment including program related investment |
Para 1.38 | |
| Contribution made by volunteers |
Para 1.38 | Volunteers are vital to the operation of the hall’s activities. In particular the coffee mornings, whist drives, charity walk and BBQ, the Queen’s platinum jubilee dance and lunch. |
| Other |
Achievements and Performance
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SORP reference
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| Achievements and Performance | Achievements and Performance | Achievements and Performance |
|---|---|---|
| SORP reference | ||
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Regular users were as follows: Boogie Nights – exercise to music. Belly Dancing/Indian Dance classes. These are new classes that started in October 2021. Pilates – 2 separate classes, the second of which is a new class that started in September 2021. Unfortunately Yoga classes have not recommenced following the Covid19 pandemic. This is because the teacher has given up, due to ill health. Carpet bowls. Table tennis. Women’s Institute. Rumburgh Parish Council meetings. Three Saints South Elmham Parish Council meetings. Coffee mornings were held monthly and following the invasion of Ukraine, the proceeds were donated to the Ukrainian appeal. The winter whist sessions started in October but were not continued due to poor attendance. This was thought to be due to people still not wanting to congregate due to worries about Covid-19. Old Glory Molly dancers used the hall for practice during the autumn. A charity walk and BBQ was held on 4th September 2021, for which the village hall trustees funded the BBQ. £490 was raised and donated to the East Anglian Air Ambulance. A dance was held on Saturday 4thJune 2022, followed by a lunch on Sunday 5th June 2022, in celebration of the Queen’s platinum jubilee. |
Additional information (optional) You may choose to include further statements where relevant about:
| Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
|---|---|---|
| Achievements against objectives set |
Para 1.41 | |
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other | A May Day fete was not held this year as all efforts were put into organising a celebration for the Queen’s platinum jubilee. A harvest supper was organised for October 2021 but had to be cancelled due to lack of interest. This was attributed to people’s worry about congregating in close proximity to others, following the Covid-19 pandemic. |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | There was a closing balance of £40,735.28 at the end of the period. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The trustees ensure that a minimum of one year’s running costs are held in reserve. |
| Amount of reserves held | Para 1.22 | |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | The principal sources of funds are derived from the hiring fees paid by the regular users of the hall. A Covid-19 Omicron Hospitality and Leisure, government support grant, to compensate for loss of income, was applied for and received during the year. A donation of £1,000 was received from the Rumburgh Feoffees a.k.a. Town Estate. A grant of £405 was received from East Suffolk Council, under the Enabling Communities Budget Scheme, towards the cost of celebrating the Queen’s platinum jubilee. |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Charitable Incorporated Organisation |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Election |
Additional information (optional) You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction Para 1.51 and training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other
Reference and Administrative details
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Charity name Rumburgh & St. Michael Village Hall Management Committee
Other name the charity uses
Registered charity number 1171160
Charity’s principal address Rumburgh & St. Michael Village Hall
Malt Office Lane
Rumburgh, Halesworth
Suffolk
IP19 0JD
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Names of the charity trustees who manage the charity
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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Keith Greenberg Chairman Resigned 21/10/21
2 David Borer Treasurer
3 Andrew Lindqvist
4 Josie Dutton
5 Stuart Wilson
6 Paul Watkin
7 Hetty van Wijk
8 Christine Campbell
9 Gillian Morshead
10
11
12
13
14
15
16
17
18
19
20
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– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of | Name | Address |
|---|---|---|
| **adviser ** |
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Rumburgh & St Michael Village Hall - Registered Charity 1171160 Summary of Account for the year 1/7/2021 to 30/6/2022
| Payments | ||
|---|---|---|
| Insurance | £ | 1,185.63 |
| Electricity | £ | 594.27 |
| Water & sewerage | £ | 239.00 |
| Cleaning | £ | 765.25 |
| Licences | £ | 140.04 |
| Repairs/fabric | £ | 200.00 |
| Charity walk expenses | £ | 351.50 |
| Air Ambulance donation | £ | 490.00 |
| Queen's Jubilee expenses | £ | 627.56 |
| Misc. expenses | £ | 406.53 |
| Fire inspection | £ | 183.60 |
| Total payments | £ | 5,183.38 |
| Total paymen | ||
|---|---|---|
| Receipts | ||
| Hirings | 3,396.00 £ |
|
| Textile bank | 124.77 £ |
|
| Synergy Audio refund | 136.80 £ |
|
| Overpaid expenses refund | 25.00 £ |
|
| Zurich Insurance - window claim | 80.00 £ |
|
| Fund raising: | ||
| Coffee mornings | 309.00 £ |
|
| Charity walk & barbeque | 490.00 £ |
|
| Donations: | 799.00 £ |
799.00 £ |
| Feoffees | 1,000.00 £ |
|
| Old Glory | 168.21 £ |
|
| Church quiz | 10.00 £ |
|
| Grants: | 1,178.21 £ |
1,178.21 £ |
| Covid 19 Business Grant | 2,667.00 £ |
|
| ES council jubilee event grant | 405.00 £ |
|
| Building Society Interest | 3,072.00 £ |
3,072.00 £ 153.49 £ |
| Total receipts | 8,965.27 £ |
|
| Plus opening balance | 36,953.39 £ |
|
| Less payments | 45,918.66 £ 5,183.38 £ |
|
| Closing balance | 40,735.28 £ |
Hall ownership
Ownership of the hall was transferred to the CIO on 16th April 2019, under a scheme registered with the Charity Commission, reference number 69/1920.
The property is held as permanent endowment.