## **Trustees’ Annual Report for the period**
**From 01/07/2021 Period start date To 30/6/2022 Period end date Charity name: Rumburgh & St. Michael Village Hall Management Committee**
**Charity registration number: 1171160**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To run and maintain an effective village hall
for the use of the residents of Rumburgh &
St. Michael South Elmham.|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Risk assessments are carried out on all
outside events.
Insurance is maintained and advice taken
from Community Action Suffolk.|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees observe guidance given by
the Charity Commission.|
**Additional information (optional)** You may choose to include further statements where relevant about:
||SORP reference||
|---|---|---|
|Policy on grant making|Para 1.38||
|Policy on social investment
including program related
investment|Para 1.38||
|Contribution made by
volunteers|Para 1.38|Volunteers are vital to the operation of the
hall’s activities. In particular the coffee
mornings, whist drives, charity walk and
BBQ, the Queen’s platinum jubilee dance
and lunch.|
|Other|||
## **Achievements and Performance**
**----- Start of picture text -----**
SORP reference
**----- End of picture text -----**
|**Achievements and Performance**|**Achievements and Performance**|**Achievements and Performance**|
|---|---|---|
|SORP reference|||
||||
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Regular users were as follows:
Boogie Nights – exercise to music.
Belly Dancing/Indian Dance classes. These
are new classes that started in October
2021.
Pilates – 2 separate classes, the second of
which is a new class that started in
September 2021.
Unfortunately Yoga classes have not
recommenced following the Covid19
pandemic. This is because the teacher has
given up, due to ill health.
Carpet bowls.
Table tennis.
Women’s Institute.
Rumburgh Parish Council meetings.
Three Saints South Elmham Parish Council
meetings.
Coffee mornings were held monthly and
following the invasion of Ukraine, the
proceeds were donated to the Ukrainian
appeal.
The winter whist sessions started in
October but were not continued due to poor
attendance. This was thought to be due to
people still not wanting to congregate due
to worries about Covid-19.
Old Glory Molly dancers used the hall for
practice during the autumn.
A charity walk and BBQ was held on 4th
September 2021, for which the village hall
trustees funded the BBQ. £490 was raised
and donated to the East Anglian Air
Ambulance.
A dance was held on Saturday 4thJune
2022, followed by a lunch on Sunday 5th
June 2022, in celebration of the Queen’s
platinum jubilee.|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|
|---|---|---|
||||
|Achievements against
objectives set|Para 1.41||
|Performance of fundraising
activities against objectives
set|Para 1.41||
|Investment performance
against objectives|Para 1.41||
|Other||A May Day fete was not held this year as
all efforts were put into organising a
celebration for the Queen’s platinum
jubilee.
A harvest supper was organised for
October 2021 but had to be cancelled due
to lack of interest. This was attributed to
people’s worry about congregating in close
proximity to others, following the Covid-19
pandemic.|
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|There was a closing balance of £40,735.28
at the end of the period.|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The trustees ensure that a minimum of one
year’s running costs are held in reserve.|
|Amount of reserves held|Para 1.22||
|Reasons for holding zero
reserves|Para 1.22||
|Details of fund materially in
deficit|Para 1.24||
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23||
## **Additional information (optional)** You may choose to include further statements where relevant about:
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|The principal sources of funds are derived
from the hiring fees paid by the regular
users of the hall.
A Covid-19 Omicron Hospitality and
Leisure, government support grant, to
compensate for loss of income, was
applied for and received during the year.
A donation of £1,000 was received from the
Rumburgh Feoffees a.k.a. Town Estate.
A grant of £405 was received from East
Suffolk Council, under the Enabling
Communities Budget Scheme, towards the
cost of celebrating the Queen’s platinum
jubilee.|
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46||
|A description of the principal
risks facing the charity|Para 1.46||
|Other|||
**Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Charitable Incorporated Organisation|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Election|
## **Additional information (optional)** You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction Para 1.51 and training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other
## **Reference and Administrative details**
**----- Start of picture text -----**
Charity name Rumburgh & St. Michael Village Hall Management Committee
Other name the charity uses
Registered charity number 1171160
Charity’s principal address Rumburgh & St. Michael Village Hall
Malt Office Lane
Rumburgh, Halesworth
Suffolk
IP19 0JD
**----- End of picture text -----**
## **Names of the charity trustees who manage the charity**
**----- Start of picture text -----**
Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Keith Greenberg Chairman Resigned 21/10/21
2 David Borer Treasurer
3 Andrew Lindqvist
4 Josie Dutton
5 Stuart Wilson
6 Paul Watkin
7 Hetty van Wijk
8 Christine Campbell
9 Gillian Morshead
10
11
12
13
14
15
16
17
18
19
20
**----- End of picture text -----**
– Corporate trustees names of the directors at the date the report was approved
## **Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
|**Type of**|**Name**|**Address**|
|---|---|---|
|**adviser **|||
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Rumburgh & St Michael Village Hall - Registered Charity 1171160 Summary of Account for the year 1/7/2021 to 30/6/2022**
|**Payments**|||
|---|---|---|
|Insurance|£|1,185.63
|
|Electricity|£|594.27
|
|Water & sewerage|£|239.00
|
|Cleaning|£|765.25
|
|Licences|£|140.04
|
|Repairs/fabric|£|200.00
|
|Charity walk expenses|£|351.50
|
|Air Ambulance donation|£|490.00
|
|Queen's Jubilee expenses|£|627.56
|
|Misc. expenses|£|406.53
|
|Fire inspection|£|183.60
|
|Total payments|£|5,183.38
|
|||Total paymen|
|---|---|---|
|**Receipts**|||
|Hirings||3,396.00
£|
|Textile bank||124.77
£|
|Synergy Audio refund||136.80
£|
|Overpaid expenses refund||25.00
£|
|Zurich Insurance - window claim||80.00
£|
|Fund raising:|||
|Coffee mornings|309.00
£||
|Charity walk & barbeque|490.00
£||
|Donations:|799.00
£|799.00
£|
|Feoffees|1,000.00
£||
|Old Glory|168.21
£||
|Church quiz|10.00
£||
|Grants:|1,178.21
£|1,178.21
£|
|Covid 19 Business Grant|2,667.00
£||
|ES council jubilee event grant|405.00
£||
|Building Society Interest|3,072.00
£|3,072.00
£
153.49
£|
|Total receipts||8,965.27
£|
|Plus opening balance||36,953.39
£|
|Less payments||45,918.66
£
5,183.38
£|
|Closing balance||40,735.28
£|
## **Hall ownership**
Ownership of the hall was transferred to the CIO on 16th April 2019, under a scheme registered with the Charity Commission, reference number 69/1920.
The property is held as permanent endowment.