2022-03-31-accounts

Bourton Village Hall C.I.O Annual General Meeting Monday 28[th] November 2022

Chairman’s Report

At the beginning of this year, Paul Curry stood down as Chairman and Heather Ransley was elected to take on the role in his place. Paul has sadly since resigned as a Trustee. We thank Paul for his many years of service as a Trustee, for guiding us through the Covid pandemic and for his contribution towards the running of the hall. Indeed it is only since he has resigned that we have realised just how much work he has been doing behind the scenes.

Glynis Overington has advised that she will be retiring as Treasurer at the end of this financial year. Glynis has done a brilliant job and has always gone the extra mile for the team. We would like to thank her for her hard work and invaluable support. She will be sorely missed. Both Paul and Glynis will continue to work with the Hall Volunteers group.

The Trustees are now actively trying to recruit a new Treasurer, new Trustees as well as additional Volunteers.

Post Covid, all of our regular groups are thriving and the number of one-off bookings, mostly children’s parties, are higher than ever. The redecoration of the hall during Covid has significantly improved the look and feel and has made it a more inviting place to be. The Queens Platinum Jubilee barbecue party was a huge success bringing local people together for the first time in a long while. The numbers attending village lunches and film nights are now back to pre-Covid numbers. The Trustees would like to thank the Volunteers for their continued enthusiasm and hard work – our village hall events could not happen without them.

Regarding the much talked about new Village Hall and housing development at the Sandways site, there have been delays in getting the developers planning application in front of the Dorset Council Northern Area Planning Committee for review. We continue to wait for a date. In the meantime, a visit to Charlton Musgrove Village Hall was most informative and the Trustees have since discussed and drafted a potential layout for a new hall.

This year the Trustees agreed to purchase audio visual equipment which would enable us to show films/videos/live streaming events with reliable, good quality images and sound. Being easy to operate, it would also be offered to hall users to play film/video/music from their own devices. To date, a ceiling mounted projector and a 4 metre drop down screen have been installed and a flight case containing all the gadgetry required is in place. Loudspeakers are still to be selected. Thank you to David Reed of RSD Music for his help with the technical aspects of this project. The Trustees are enormously grateful to Nick Hall who has personally funded the purchase of the screen, projector and loudspeakers from a bequest which he set up with his late wife, Sheila, to benefit the community of Bourton, ensuring the Hall is a thriving hub of village life.

And finally, it’s a great relief to be in a more ‘normal’ position than we were a year ago and I look forward to a really positive 2023.

Heather Ransley Chair of Bourton Village Hall Trustees

BOURTON VILLAGE HALL

FINANCIAL STATEMENTS

FOR THE YEAR ENDED

31ST MARCH 2022

CHARITY REGISTRATION NUMBER: 1171105

BOURTON VILLAGE HALL

Page 1

INCOME AND EXPENDITURE ACCOUNT

FOR THE YEAR ENDED

31ST MARCH 2022

Note INCOME Hall Hire 2 Fundraising Donations/Grants Other income TOTAL OPERATING INCOME EXPENDITURE Electricity Water Maintenance & cleaning Replacements & Purchases Administration (insurance and rates) Adverts Other TOTAL EXPENDITURE OPERATING SURPLUS/(DEFICIT) BANK INTEREST SURPLUS/(DEFICIT) FOR THE YEAR 1	2022 2022 2022 BVH New BVH TOTAL 3,185 0 3,185 0 4,660 4,660 11,935 0 11,935 660 0 660 15,780 4,660 20,440 (1,436) 0 (1,436) (257) 0 (257) (1,765) 0 (1,765) (2,607) (3,408) (6,014) (1,696) 0 (1,696) (143) 0 (143) (184) 0 (184) (8,089) (3,408) (11,496) 7,691 1,252 8,943 1 7 8 7,692 1,259 8,951	2021 2021 2021 BVH New BVH TOTAL 999 0 999 0 0 0 10,100 0 10,100 61 0 61
		11,160 0 11,160
		(669) 0 (669) (177) 0 (177) (3,344) 0 (3,344) (357) 0 (357) (591) 0 (591) (104) 0 (104) 0 0 0
		(5,241) 0 (5,241)
		5,918 0 5,918 0 18 18
		5,918 18 5,936

BOURTON VILLAGE HALL Page 2 BALANCE SHEET AS AT 31ST MARCH 2022

CURRENT ASSETS DEBTORS -hall hire CASH AT BANK Lloyds Bourton Village Hall Lloyds New Bourton Village Hall Lloyds deposit NBVH funds held in BVH bank account TOTAL ASSETS REPRESENTED BY Retained surpluses brought forward Transfer between funds Surplus/(Deficit) for the year Retained surpluses carried forward	2022 2022 2022 BVH New BVH TOTAL 0 0 0 10,589 10,589 1,792 1,792 8,254 69,059 77,313 18,843 70,851 89,693 (18,034) 18,034 0 809 88,884 89,693 (6,881) 87,625 80,743 0 0 7,692 1,259 8,951 809 88,884 89,694	2021 2021 2021 BVH New BVH TOTAL 0 0 0 648 648 1,792 1,792 9,253 69,052 78,305
		9,901 70,844 80,744
		(16,781) 16,781 0
		(6,881) 87,625 80,744
		(12,798) 87,607 74,808 0 0 5,918 18 5,936
		(6,881) 87,625 80,744

Approved by the trustees on: And signed on their behalf by:

BOURTON VILLAGE HALL

Page 3

NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 31ST MARCH 2022

1. BOURTON VILLAGE HALL FUND

The Bourton Village hall fund comprises a general fund, and individual funds for grants received for specific purposes.

Income Hall Hire Electricity Donations/Grants Other income Expenditure Electricity Water Maintenance & cleaning Replacements & Purchases Administration (insurance and rates) Projects (bar fixtures) Other Net of income over expenditure c'fwd	General Fund Joan Strutt Donation 3,185 11,935 0 660 15,780 0 (1,436) (257) (1,765) (2,607) (1,696) (143) (184) (8,089) 0 7,691 0	Total BVH Funds 3,185 0 11,935 660
		15,780
		(1,436) (257) (1,765) (2,607) (1,696) (143) (184)
		(8,089)
		7,691

BOURTON VILLAGE HALL

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NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 31ST MARCH 2022

BOURTON VILLAGE HALL FUND cont'd Net of income over expenditure b/fwd Transfers between funds Transfer from New village hall fund Transfers re expenditure incurred Net transfers Operating Surplus/(deficit) Bank interest Total surplus/(deficit) for the year Surplus brought forward at 1.4.21 Surplus/(deficit) carried forward	General Fund Joan Strutt Donation 7,691 0 0 0 0 0 0 0 7,691 0 1 7,692 0 (7,232) 351 460 351	Total BVH Funds 7,691 0 0
		0
		7,691 1
		7,692 (6,881)
		811

1. BOURTON VILLAGE HALL FUND cont'd

BOURTON VILLAGE HALL

Page 5

NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 31ST MARCH 2022

2. HALL HIRE Bourton Parish Council Bowls Gardening Club Tai Chi Toddlers Dance Craft & Chat Occaisonal Hire Pilates/Zumba	2022 2021 100 220 0 72 0 96 310 0 685 0 350 0 434 0 1,236 391 70 220
	3,185 999