## **Bourton Village Hall C.I.O Annual General Meeting Monday 28[th] November 2022** ## **Chairman’s Report** At the beginning of this year, Paul Curry stood down as Chairman and Heather Ransley was elected to take on the role in his place. Paul has sadly since resigned as a Trustee. We thank Paul for his many years of service as a Trustee, for guiding us through the Covid pandemic and for his contribution towards the running of the hall. Indeed it is only since he has resigned that we have realised just how much work he has been doing behind the scenes. Glynis Overington has advised that she will be retiring as Treasurer at the end of this financial year. Glynis has done a brilliant job and has always gone the extra mile for the team. We would like to thank her for her hard work and invaluable support. She will be sorely missed. Both Paul and Glynis will continue to work with the Hall Volunteers group. The Trustees are now actively trying to recruit a new Treasurer, new Trustees as well as additional Volunteers. Post Covid, all of our regular groups are thriving and the number of one-off bookings, mostly children’s parties, are higher than ever. The redecoration of the hall during Covid has significantly improved the look and feel and has made it a more inviting place to be. The Queens Platinum Jubilee barbecue party was a huge success bringing local people together for the first time in a long while. The numbers attending village lunches and film nights are now back to pre-Covid numbers. The Trustees would like to thank the Volunteers for their continued enthusiasm and hard work – our village hall events could not happen without them. Regarding the much talked about new Village Hall and housing development at the Sandways site, there have been delays in getting the developers planning application in front of the Dorset Council Northern Area Planning Committee for review. We continue to wait for a date. In the meantime, a visit to Charlton Musgrove Village Hall was most informative and the Trustees have since discussed and drafted a potential layout for a new hall. This year the Trustees agreed to purchase audio visual equipment which would enable us to show films/videos/live streaming events with reliable, good quality images and sound. Being easy to operate, it would also be offered to hall users to play film/video/music from their own devices. To date, a ceiling mounted projector and a 4 metre drop down screen have been installed and a flight case containing all the gadgetry required is in place. Loudspeakers are still to be selected. Thank you to David Reed of RSD Music for his help with the technical aspects of this project. The Trustees are enormously grateful to Nick Hall who has personally funded the purchase of the screen, projector and loudspeakers from a bequest which he set up with his late wife, Sheila, to benefit the community of Bourton, ensuring the Hall is a thriving hub of village life. And finally, it’s a great relief to be in a more ‘normal’ position than we were a year ago and I look forward to a really positive 2023. ## **Heather Ransley Chair of Bourton Village Hall Trustees** BOURTON VILLAGE HALL FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2022 CHARITY REGISTRATION NUMBER: 1171105 BOURTON VILLAGE HALL ## Page 1 ## INCOME AND EXPENDITURE ACCOUNT ## FOR THE YEAR ENDED ## 31ST MARCH 2022 |**Note**
INCOME
Hall Hire
**2**
Fundraising
Donations/Grants
Other income
TOTAL OPERATING INCOME
EXPENDITURE
Electricity
Water
Maintenance & cleaning
Replacements & Purchases
Administration (insurance and rates)
Adverts
Other
TOTAL EXPENDITURE
OPERATING SURPLUS/(DEFICIT)
BANK INTEREST
SURPLUS/(DEFICIT) FOR THE YEAR
**1**|**2022**
**2022**
**2022**
**BVH**
**New BVH**
**TOTAL**
3,185
0
3,185
0
4,660
4,660
11,935
0
11,935
660
0
660
15,780
4,660
20,440
(1,436)
0
(1,436)
(257)
0
(257)
(1,765)
0
(1,765)
(2,607)
(3,408)
(6,014)
(1,696)
0
(1,696)
(143)
0
(143)
(184)
0
(184)
(8,089)
(3,408)
(11,496)
7,691
1,252
8,943
1
7
8
7,692
1,259
8,951|**2021**
**2021**
**2021**
**BVH**
**New BVH**
**TOTAL**
999
0
999
0
0
0
10,100
0
10,100
61
0
61| |---|---|---| |||11,160
0
11,160| |||(669)
0
(669)
(177)
0
(177)
(3,344)
0
(3,344)
(357)
0
(357)
(591)
0
(591)
(104)
0
(104)
0
0
0| |||(5,241)
0
(5,241)| |||5,918
0
5,918
0
18
18| |||5,918
18
5,936| BOURTON VILLAGE HALL Page 2 BALANCE SHEET AS AT 31ST MARCH 2022 |**CURRENT ASSETS**
**DEBTORS -**hall hire
**CASH AT BANK**
Lloyds Bourton Village Hall
Lloyds New Bourton Village Hall
Lloyds deposit
NBVH funds held in BVH bank account
**TOTAL ASSETS**
**REPRESENTED BY**
Retained surpluses brought forward
Transfer between funds
Surplus/(Deficit) for the year
Retained surpluses carried forward|**2022**
**2022**
**2022**
**BVH**
**New BVH**
**TOTAL**
0
0
0
10,589
10,589
1,792
1,792
8,254
69,059
77,313
18,843
70,851
89,693
(18,034)
18,034
0
809
88,884
89,693
(6,881)
87,625
80,743
0
0
7,692
1,259
8,951
809
88,884
89,694|**2021**
**2021**
**2021**
**BVH**
**New BVH**
**TOTAL**
0
0
0
648
648
1,792
1,792
9,253
69,052
78,305| |---|---|---| |||9,901
70,844
80,744| |||(16,781)
16,781
0| |||(6,881)
87,625
80,744| |||(12,798)
87,607
74,808
0
0
5,918
18
5,936| |||(6,881)
87,625
80,744| Approved by the trustees on: And signed on their behalf by: BOURTON VILLAGE HALL Page 3 NOTES TO THE ACCOUNTS ## FOR THE YEAR ENDED 31ST MARCH 2022 ## 1. **BOURTON VILLAGE HALL FUND** The Bourton Village hall fund comprises a general fund, and individual funds for grants received for specific purposes. |**Income**
Hall Hire
Electricity
Donations/Grants
Other income
**Expenditure**
Electricity
Water
Maintenance & cleaning
Replacements & Purchases
Administration (insurance and rates)
Projects (bar fixtures)
Other
**Net of income over expenditure c'fwd**|**General**
**Fund**
**Joan Strutt**
**Donation**
3,185
11,935
0
660
15,780
0
(1,436)
(257)
(1,765)
(2,607)
(1,696)
(143)
(184)
(8,089)
0
7,691
0|**Total BVH**
**Funds**
3,185
0
11,935
660| |---|---|---| |||15,780| |||(1,436)
(257)
(1,765)
(2,607)
(1,696)
(143)
(184)| |||(8,089)| |||7,691| BOURTON VILLAGE HALL Page 4 ## NOTES TO THE ACCOUNTS ## FOR THE YEAR ENDED 31ST MARCH 2022 |**BOURTON VILLAGE HALL FUND cont'd**
**Net of income over expenditure b/fwd**
**Transfers between funds**
Transfer from New village hall fund
Transfers re expenditure incurred
Net transfers
**Operating Surplus/(deficit)**
Bank interest
**Total surplus/(deficit) for the year**
Surplus brought forward at 1.4.21
**Surplus/(deficit) carried forward**|**General**
**Fund**
**Joan Strutt**
**Donation**
7,691
0
0
0
0
0
0
0
7,691
0
1
7,692
0
(7,232)
351
460
351|**Total BVH**
**Funds**
7,691
0
0| |---|---|---| |||0| |||7,691
1| |||7,692
(6,881)| |||811| ## 1. **BOURTON VILLAGE HALL FUND cont'd** BOURTON VILLAGE HALL Page 5 ## NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2022 |**2. HALL HIRE**
Bourton Parish Council
Bowls
Gardening Club
Tai Chi
Toddlers
Dance
Craft & Chat
Occaisonal Hire
Pilates/Zumba|**2022**
**2021**
100
220
0
72
0
96
310
0
685
0
350
0
434
0
1,236
391
70
220| |---|---| ||3,185
999|