ItAffiY Trustees. Annual Report for the period Period start date April Period end date 31 Mar¢h 2024 2025 From To Section A Reference and administration details Charity name Pillaton Village Hall CIO Other names charity is known by Registered charity number (if any) 1171103 Charity's principal address Pillaton Village Hall Pillaton Comwall Postcode PL12 6QS Names of the charity trustees who manage the charity Datss acted If not fof whole ear Trustse namo Office (if any) Name of person (or body) entitled Int trustee Ifan David Dolley Shirley Floyd Sarah Bunkum Chair Socwl Events Coordinator Chris Ley Kirsty Mims Matt Roser Treasurer Secretary Social Events Coordinalor Susan White Brian Henderson Carole Hoskin 10. Peter Johnson Robin Dwane 12. Beth Bailey Oct 2024 to Mar 2025 Pillaton Village Hall CIO Aprll 2025
Section B Structure, overnance and mana ement Description of the charity's trusts Constrtution Type of goveming document How the charity is constituted Foundation Charitable Incorporated Organisation Trustee selection methods Trustees are appointed indefinitely by a resolution passed at a properly convened meeting of the charity trustees. Additional governance issues (Optional infomiation) There are 12 trustees. You may choose to include additional information, where relevant, about.. The charity trustees will make available to each new charity trustee, on or before his or her first appointment.. (a) a copy of the current version of this constitution., and (b) a copy of the CIO'S latest Trustees, Annual Report and statement of accounts. policies and procedures adopted for the induction and training of trustees., the charity's organisational structure and any wider network with which the charity works., relationship with any related parties., trustees, consideration of major risks and the system and procedures to manage them. All trustees give their time voluntarily and receive no remuneration or other benefits. Section C Ob"ectives and activities The provision and maintenance of a village hall for the use of the inhabitants of Parish of Pillaton in the county of Cornwall, without distinction of political, religious or other opinions, including use for.. (a) meetings, lectures and classes. and (b) other fonns of recreation and leisure-time occupation, with the object of improving the conditions of life for the inhabitants. Summary of the objects of the charity set out in its governing document Pillaton Vlllage Hall CIO April 2025
Activities and bookings of the Willage Hall by local groups and Pilates remained strong. Private bookings for private parties improved and there were 14 bookings over this period. Although no major public events were held in this period, fund raising Sunday lunch events held in July and March were both fully booked and enjoyed by local residents. The Pillaton Wine Club formed in 2023 held 4 events during the year. With an average attendance of about 25, these 4 events involved many residents, and hall rental benefited the Village Hall funds. Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit) The trustees have had regard to the guidance issued by the Chartty Commission on public benefit. Additional detsils of objectives and activities (Optional infomiation) The Village Hall CIO is dependent on the voluntary efforts of its dedicated trustees, who made considerable efforts to ensure that the hall could be opened and managed safely when open for the public. You may choose to include further statements, where relevant, about: policy on grantmaking; policy programme related investment. contribution made by volunteers. Plllaton Vlllage Hall CIO April 2025
Section D Achievements and performance Apnl to Juty 2024 Summary of the main achievements of the charity during the year The hall was utilised by various local groups and private hirers during this period. August to December 2024 An appointrnent was made to fill the vacant trustee posits'on in October. Renewal of subscripts'ons for the 200 Club generated incoffE of £2424, half of which were exclusive funds for CIO. A Sunday Lunch was held in July 2024. This was attended and enjoyed by around 50 local residents generating £266 funds for the CIO. The Gardening Club held their annual summer show in September and a children's pumpkin event for Halloween. Both events were extremely popular. Replacement of frdiled double-glazed unit in the front door was undertaken. A mailbox was purchased and installed. This allowed the Village Hall to be noted within the PL12 6QS post code. January to March 2025 Village Hall charges were revised and simplified. The charge for local groups remained unaltered at £15 a session. There would be a standard charge of£10 an hour for all other hirers with a minimum booking period of 2 hours. A St. David's Day Lunch was held on 1 March 2025. This was attended and enjoyed by around 50 local sIdents generating £470 funds for the CIO. Pillaton Village Hall CIO Aprll 2025
Section E Financial review On 31 March 2025, the CIO held cash at bank of £29929.39 and cash in hand of £361.55 Brief statement of the charity's policy on reserves £5838.32 is held in reserve. £24452.62 is available to the CIO. These funds are held to meet lanned and an unforeseen ex nditure. Details of any funds materially In deficit Not applicable Further financial review details (Optional inforniation) Our main source of income this year has been hall hire fees, Fund raising activities and 200 Club. You may choose to include additional information, where relevant about: the charity's principal sources of funds (including any fundraising)- how expenditure has supported the key objectives of the charity; investment policy and objectives including any ethical investment policy adopted. The main costs incurred have been expenditure on hall maintenance, insurance premiums and utility bills. Section F Other optional information Section G Declaration The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Signaturels> Full name(s) Position (eg Secretsry, Chair, etc) Date 22/D g Plllaton Village Hall CIO Aprll 2025
CHARITY COMMISSION FOR ENGIANO AND WALES Pillaton Vlllage Hall CIO 1171103 Recei ts and ments accounts CC16a For the perl¢)d from 01 Aprtl 2024 31 March 2025 Section A Receipts and payments Unrestrictod Restricted funds funds to th• n•ar8st £ to the rwr••t £ Endowmgnt nds Total funds Last year lo the nearest £ to tho ng¥re•t £ to th• n•ar••t £ A1 Recelpts 200 Club PFSG Equiwent woie Villgje N Miscdlanwu¥ Fund Raisiry Hire of hall Grdnts and ¢Jonabons Plawng Fld rnnt Pe Cash trans$ 2.598 2,712 20 575 38 1,016 750 750 28 766 766 4,593 492 20 20 267 267 ross income AR) 14,121 14.121 7,936 Set an se8 tsblo . nvfrs frn 14.121 A3 Payments 200 Club PFSG Equisxment p¥oj1 Hall mairtenance Villa3e Ne Miscellan•cMA Uty'libès 1.407 1,407 3.628 3.859 28S 2,585 322 721 1.416 761 iS8S 322 721 1.416 761 1.338 669 Online Bih)king sothva Hire ol hall rfuTrJ VE Day 2025 CCTV Pety Cash traweon$ 132 132 267 267 Sub total 7.851 7,851 11,748 A4 Asset and Investrnent Sub total 7.851 7.8S1 11,748 Net of receipts/(payments) AS Transfers between fund8 A6 Cash fund) last year end Cash lunds this year end 6,270 6,270 3.813 30,291 30,291 3,813 CCXX R1 accounts ISSI 3010yr2025
Section B Ststement of assets and liabilities at the end of the period Unrnstnctèd funds to wr••t £ Restricted fund8 to n••(t £ Endowmgnt fund8 to nearmt £ Categories Details B1 Cash funds Cash at bank 29.929.39 361.55 ca In haThJ Totsl cash funds 30,291 cr**ills}) Unrnstrlcted funds to £ Restrl¢ted funds lo ne¥rn8t £ Endowment funds to ngornst £ Detsils Fund to whkh Cumnt v•lu• Details C1 (opt•1) Fund to whkh Delails CO loptloMII Curr¢n¢ v•lu• lonal B4 Assets retalned for the charlty's own use Fund to whlch Amount du• Details 85 Llabllltles S¥Jned by one or twstees on beharf of all the Iruslees SvJnature Print Name Date of roval CCXX R2 accounts ISSI 30109r2025