Trustees, Annual Report for the period Period start dale April Period end date 31 March 2023 2024 From To Section A Reference and administration details Charity name Pillaton Village Hall CIO Othèr names charity is known by Registered charity number (if any 1171103 Charity's principal address Pillaton Village Hall Pillaton Cornwall Postcode PL12 6QS Names of the charity trustses who manage the charlty Oat85 aet•d Sf not for whole •ar Trustee name Office Ilf anyl Namè of person lor body) ontitled oint trustoe if•n David Dolley Shirley Floyd Sarah Bunkum Chris Ley Kirsty Mims Matt Roser Chair SoGi¥I Events Coothinalor Treasurer Secretary Susan White Brian Henderson Carole Hoskin Sockql Events Coordinator 10. Peter Johnson Robin Dwane Pillaton Vlllage Hall CIO April 2024
Section B Structure, overnance and mana ement Description of the charity's trusts Constitution Type of governing document How the charity is constituted Foundalion Charitable Incorporated Organisation Trustee selection methods Trustees musl be appointed for a term of three years by a resolution passed at a properly convened meeting of the charity trustees Additional governance issues (Optional infomiation) There should b8 seven appointed trustees and five ex officio trusle8S. You may choose to include additional information, where relevant, about". The Charity trustees viill make available to each new charity trustee, on or before his or her first appointment: (al a copy of the current version of this constitution", and (b) a Copy of the CIQ'S latest Trustees. Annual Report and stat8ment of accounts. poliues 8nd procedures adopted for the induction and training of trustees., the charity's organisational structurè and any wider network with which the charity works., All trustees give their time voluntarily and receiv8 no remuneration or other beneffts. relationship with any related parties. trustees. consid8ration of major risks and the systern and procedures to manage them. Section C Objectives and activities The provision and maintenance of a village hall for the use of the inhabitants of Parish of Pillaton in th8 county of Cornwall, without distinction of political, religious or other opinions, including use for-. {al meetings, lectures and classes, and (bl other fomis of recreation and leisure-lime o¢¢upaiion, with the object of improving the conditions of life for the inhabitants. Summary of the objects of the charity set out in its governing document Pillaton Vlllage Hall CIO Aprll 2024
Activities and bookings of the Village Hall by local groups and Pilates remained strong. Pfivate bookings for private parties, however, de¢lined sharply. The installation of new playground equiwient partially funded by the CIO was completed. Th8 main public event consisted of Coronation celebrations held in and around the Village Hall. These were fvnded entirely by the CIO. Sunday lunch events held in octo1r and March were both fully booked and enjoyed by local residents. Summary of the main activities undertaken for the public benefit in relation to these objects (include withln this section the statutory declaration that trusteès have had regard to the guidance issued by the Charity Commission on public benefit) The trustees have had regard to the guidance issued by the Charity Comrnission on wblic benefit. Additional details of objeclives and activities (Optional information) The Village Hall CIO is dependent on the voluntary efforts of its dedicated trustees, who made ttlnsiderable efforts to ensure Ihat the hall could be opened and managed safely when open for the public. You may choose to include further statements, where relevant, about- policy on grantmaking.. policy programme related investment,. contribution made by volunteers. Pillaton Village Hall CIO April 2024
Section D Achievements and performance April to Juty 2023 Summary of the main achievements of the charity during the year The installation of additional play park equipment funded by the joint comrnittee of CIO trustees and Pillalon Pansh Councillors IPFSGI was completed in early May 2023. Treatment of all extemal woodwork was undertaken. A major whole community event funded by the CIO was held to celebrate the King's coronalKJn in May 2023, involving children'5 games. a hog roast and live music, attended by about 200 parishioners of all ages in the course of the afternoon and evening. August lo December 2023 Renewal of subscriptions for the 200 Club generated income of £2712, half of which were exclusive fttnds for CIO. A Sunday Lunch was held in October 2023. This was attended and enjoyed by around 50 local residents generating £270 funds for the CIO. The Gardening Club held their annual summer show in September and a children's pumpkin evenl for Halloween. Both events were extremely popular. Following damage committed around the Village Hall, CCTV was installed and the Information Commissior¢erfs Office notified of such. Repair of cracked lintel ab)ve enwgency et door was undertaken. J8nuary to March 2024 No applications hj been receNed for the vacant Ox officio pjsition of Booking Secretary. With the successfvl iMpMental10n of the online system for hall booking wth integrated invoicing, consideration was given to merging thls role with that of Treasurer and amending constitution accordingty- A St. Patrick's Day Lunch was held on 17 March 2024. This was attended and enjoyed by around 50 local residents generating £434 fund5 for the CIO. Pillaton Village Hall CIO Aprll 2024
Section E Financial review On 31 March 2024, the CIO held cash at bank of £23914.15 and cash in hand of £107.03 Brief statement of the charity's policy on reserves £699 is allotted to monthly 200 Club draw. £23322.18 is available to the CIO. These funds are held lo meet lanned and an unfor8seen ex enditure. Details of any fund$ rnatsrially In defiGil Not applicable Further financial review details (Optional infomiationl Our main source of income this year has been hall hire fees, Fund raising aGtiviti8s and 200 Club. You may choose to include addrtional information, where relevant about.. the charity's principal sources of funds (induding any fundraising)- how expenditure has supported the key obj8dives of the charity., investment policy and objectives including any hical investment policy adopted. The main costs incurred have been expenditure on hall maintenance. insurance premiums and utility bills. Section F Other optional information Section G Declaration The trustees doGlare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Signature(s) Full namels) Posltlon (og Secretary, Chair, etc) Dats Plllaton Village Hall CIO Aprll 2024
CHARITY COMMISSION FOR ENGLANO ANO WALES Pilaton Vllly Hdr C 1171103 Recei ts and ments accounts CC16a Forth• prfod from 01 Aprfl 2023 31 March 2024 To Section A Receipts and payments Unrostrlct•d Restrlcthd Endowm8nt fund• funds fvnds lon•Tl £ ioth• n•¥•t£ toth• th•¥ert£ to rwMr••t£ to I1•arMIt Total funds LaStr A1 Reuipl• ¢b PFSG E9kt prnjqcl )filkge N PAiscdlaneJJL Fund R&ng Hkeof Wl Grantsand don&11rS Fi8kl rent PL7tynurn Jub#•e Lltility Urt VaaliSM 1712 io 675 2.712 3,141 8,186 662 1£2 6S7 2.998 830 20 575 1.015 3.OS4 492 492 145 674 to mss incon or AR) 7,9 7.936 8.066 etan see table . nve$tmeFtrt 8a tota 7.936 A3 Paym•nts 200 aub PFSG Equiw8nt MJI ten3Th Vlll8ge Nv*s Alislr0Je 1.400 3,626 3.859 285 483 I.$ 669 1,620 14.072 1,874 Z46 636 3,Bfi8 1.336 hsuran( 656 724 Hired h311 rkntts PlatinwD Jubil89 Grants and don•th)ro cLYLvWln 202J CCTV 50 550 462 Sub totsl 12,211 f2.211 25 A4 Aet and inv•stm•nt Sub tolal 12,211 22,429 Ne£ of rKeipts/(paymentsJ AS TNnaf•rn b•tween lundo A6 Ca•h lunds last y•ar end Cash funds this yearend 4.27 4,275 4,364 24,021 24,021 CCXX R18¢UDts ISSI
Section B Statement of assets and liabilities at the end of the period Unre8trictsd fund8 to rwar•st É R•8tricted fund• Endowment funth Bl Cash funds Cash at bank 23,914.15 107 03 Cash in hand Total cash funds 24,021 lkn1trlCt•d Rg8trfclBd funds Endowm•nt Detalls to n•*ro¥t£ Fundtowhkh aSSOt belo ¢urront éaiue lonal B3 Investment assèts FuTra towhlch asset belon CuErent Yal Colt (orAtCffls B4 Assots rotainpd for th• charlty's own uso Fu1 to whl¢h relaies BS knabilities s19d tyone or IN8te8s on behaff of the Irusto•5 Date of ioval Sign8ture Prirrt Nwne CCXX R2 actourts ISSI 04104024