Trustees, Annual Report for the period
Period start dale
April
Period end date
31
March
2023
2024
From
To
Section A
Reference and administration details
Charity name
Pillaton Village Hall CIO
Othèr names charity is known by
Registered charity number (if any
1171103
Charity's principal address
Pillaton Village Hall
Pillaton
Cornwall
Postcode
PL12 6QS
Names of the charity trustses who manage the charlty
Oat85 aet•d Sf not for whole
•ar
Trustee name
Office Ilf anyl
Namè of person lor body) ontitled
oint trustoe
if•n
David Dolley
Shirley Floyd
Sarah Bunkum
Chris Ley
Kirsty Mims
Matt Roser
Chair
SoGi¥I Events Coothinalor
Treasurer
Secretary
Susan White
Brian Henderson
Carole Hoskin
Sockql Events Coordinator
10.
Peter Johnson
Robin Dwane
Pillaton Vlllage Hall CIO
April 2024

Section B
Structure,
overnance and mana
ement
Description of the charity's trusts
Constitution
Type of governing document
How the charity is constituted
Foundalion Charitable Incorporated Organisation
Trustee selection methods
Trustees musl be appointed for a term of three years by a resolution
passed at a properly convened meeting of the charity trustees
Additional governance issues (Optional infomiation)
There should b8 seven appointed trustees and five ex officio trusle8S.
You may choose to include
additional information, where
relevant, about".
The Charity trustees viill make available to each new charity trustee, on or
before his or her first appointment:
(al a copy of the current version of this constitution", and
(b) a Copy of the CIQ'S latest Trustees. Annual Report and stat8ment of
accounts.
poliues 8nd procedures
adopted for the induction and
training of trustees.,
the charity's organisational
structurè and any wider
network with which the charity
works.,
All trustees give their time voluntarily and receiv8 no remuneration or other
beneffts.
relationship with any related
parties.
trustees. consid8ration of
major risks and the systern
and procedures to manage
them.
Section C
Objectives and activities
The provision and maintenance of a village hall for the use of the
inhabitants of Parish of Pillaton in th8 county of Cornwall, without
distinction of political, religious or other opinions, including use for-.
{al meetings, lectures and classes, and
(bl other fomis of recreation and leisure-lime o¢¢upaiion, with the object
of improving the conditions of life for the inhabitants.
Summary of the objects of the
charity set out in its
governing document
Pillaton Vlllage Hall CIO
Aprll 2024

Activities and bookings of the Village Hall by local groups and Pilates
remained strong. Pfivate bookings for private parties, however, de¢lined
sharply.
The installation of new playground equiwient partially funded by the CIO
was completed.
Th8 main public event consisted of Coronation celebrations held in and
around the Village Hall. These were fvnded entirely by the CIO.
Sunday lunch events held in octo1￿r and March were both fully booked
and enjoyed by local residents.
Summary of the main
activities undertaken for the
public benefit in relation to
these objects (include withln
this section the statutory
declaration that trusteès have
had regard to the guidance
issued by the Charity
Commission on public
benefit)
The trustees have had regard to the guidance issued by the Charity
Comrnission on wblic benefit.
Additional details of objeclives and activities (Optional information)
The Village Hall CIO is dependent on the voluntary efforts of its dedicated
trustees, who made ttlnsiderable efforts to ensure Ihat the hall could be
opened and managed safely when open for the public.
You may choose to include
further statements, where
relevant, about-
policy on grantmaking..
policy programme related
investment,.
contribution made by
volunteers.
Pillaton Village Hall CIO
April 2024

Section D
Achievements and performance
April to Juty 2023
Summary of the main
achievements of the charity
during the year
The installation of additional play park equipment funded by the joint comrnittee
of CIO trustees and Pillalon Pansh Councillors IPFSGI was completed in early
May 2023.
Treatment of all extemal woodwork was undertaken.
A major whole community event funded by the CIO was held to celebrate the
King's coronalKJn in May 2023, involving children'5 games. a hog roast and live
music, attended by about 200 parishioners of all ages in the course of the
afternoon and evening.
August lo December 2023
Renewal of subscriptions for the 200 Club generated income of £2712, half of
which were exclusive fttnds for CIO.
A Sunday Lunch was held in October 2023. This was attended and enjoyed by
around 50 local residents generating £270 funds for the CIO.
The Gardening Club held their annual summer show in September and a
children's pumpkin evenl for Halloween. Both events were extremely popular.
Following damage committed around the Village Hall, CCTV was installed and
the Information Commissior¢erfs Office notified of such.
Repair of cracked lintel ab)ve enwgency e￿t door was undertaken.
J8nuary to March 2024
No applications h￿j been receNed for the vacant Ox officio pjsition of Booking
Secretary. With the successfvl iMp￿Mental10n of the online system for hall
booking wth integrated invoicing, consideration was given to merging thls role
with that of Treasurer and amending constitution accordingty-
A St. Patrick's Day Lunch was held on 17 March 2024. This was attended and
enjoyed by around 50 local residents generating £434 fund5 for the CIO.
Pillaton Village Hall CIO
Aprll 2024

Section E
Financial review
On 31 March 2024, the CIO held cash at bank of £23914.15
and cash in hand of £107.03
Brief statement of the
charity's policy on reserves
£699 is allotted to monthly 200 Club draw.
£23322.18 is available to the CIO.
These funds are held lo meet lanned and an
unfor8seen ex
enditure.
Details of any fund$ rnatsrially
In defiGil
Not applicable
Further financial review details (Optional infomiationl
Our main source of income this year has been hall hire fees, Fund raising
aGtiviti8s and 200 Club.
You may choose to include
addrtional information, where
relevant about..
the charity's principal
sources of funds (induding
any fundraising)-
how expenditure has
supported the key obj8dives
of the charity.,
investment policy and
objectives including any
hical investment policy
adopted.
The main costs incurred have been expenditure on hall maintenance.
insurance premiums and utility bills.
Section F
Other optional information
Section G
Declaration
The trustees doGlare that they have approved the trustees, report above.
Signed on behalf of the charity's trustees
Signature(s)
Full namels)
Posltlon (og Secretary, Chair,
etc)
Dats
Plllaton Village Hall CIO
Aprll 2024

CHARITY COMMISSION
FOR ENGLANO ANO WALES
Pilaton Vllly Hdr C
1171103
Recei
ts and
ments accounts
CC16a
Forth• prfod
from
01 Aprfl 2023
31 March 2024
To
Section A Receipts and payments
Unrostrlct•d
Restrlcthd
Endowm8nt
fund•
funds
fvnds
lo￿n•￿T￿l £ ioth• n•¥•t£ toth• th•¥ert£ to rwMr••t£ to I1*￿•arMIt
Total funds
LaSt￿r
A1 Reuipl•
¢￿b
PFSG E9k￿￿t prnjqcl
)filkge N
PAiscdlaneJJL
Fund R&*ng
Hkeof Wl
Grantsand don&11r￿S
Fi8kl rent
PL7tynurn Jub#•e
Lltility ￿Urt￿
Va￿aliSM
1712
io
675
2.712
3,141
8,186
662
1£2
6S7
2.998
830
20
575
1.015
3.OS4
492
492
145
674
to
mss incon
or
AR)
7,9
7.936
8.066
etan
see table .
nve$tmeFtrt 8a
tota
7.936
A3 Paym•nts
200 aub
PFSG Equiw8nt
MJI ￿￿ten3Th
Vlll8ge Nv*s
Alis￿l￿r0￿Je
1.400
3,626
3.859
285
483
I.￿$
669
1,620
14.072
1,874
Z46
636
3,Bfi8
1.336
hsuran(
656
724
Hired h311 rkntts
PlatinwD Jubil89
Grants and don•th)ro
cLYLvWl￿n 202J
CCTV
50
550
462
Sub totsl
12,211
f2.211
25
A4 A￿et and inv•stm•nt
Sub tolal
12,211
22,429
Ne£ of rKeipts/(paymentsJ
AS TNnaf•rn b•tween lundo
A6 Ca•h lunds last y•ar end
Cash funds this yearend
4.27
4,275
4,364
24,021
24,021
CCXX R18¢￿UDts ISSI

Section B Statement of assets and liabilities at the end of the period
Unre8trictsd
fund8
to rwar•st É
R•8tricted
fund•
Endowment
funth
Bl Cash funds
Cash at bank
23,914.15
107 03
Cash in hand
Total cash funds
24,021
lkn1￿trlCt•d Rg8trfclBd
funds
Endowm•nt
Detalls
to n•*ro¥t£
Fundtowhkh
aSSOt belo
¢urront éaiue
lonal
B3 Investment assèts
FuTra towhlch
asset belon
CuErent Yal
Colt (orAtCffl￿s
B4 Assots rotainpd for th•
charlty's own uso
Fu￿1 to whl¢h
relaies
BS knabilities
s19￿d tyone or IN8te8s on
behaff of the Irusto•5
Date of
ioval
Sign8ture
Prirrt Nwne
CCXX R2 actourts ISSI
04104￿024