Trustees, Annual Report for the period Period start dale April Period end date 31 Mareh 2021 2022 From To Section A Reference and administration details Charfty name Plllaton Village Hall CIO Other names charity is kn¢>wn by Règistsred charity numbgr (if any) 1171103 Charfty's prfnclpal address Pillaton Willage Hall Pillaton Comwall Postcode PL12 6QS Names of the charlty trustees who manage the charlty Dat•• actsd if not for who rrugtse name Offic¢ lil #ny} Name of person lor body) ?ntMed trustee Ifan David Dolley Shirfey Floyd Sarah Bunkurn Chris Ley Geoff Baker Susan White Chair SrdI Events Coorrjinator 28 July 2021 Treasurer Booking Secretary Secretary 28 July 2021 Lesley Allibone Brian Henderson Resigned 24 March 2022 Carole Hoskin 10 Josephine King Peter Johnson 12 Robin ane Pillaton Village Hall CIO Aprll 2022
Section B Structure, overnance and mana ement Descrlptlon of the charlty's trusts Constitution Type of goveming document How the charity is constituted Foundation Charitable Incorporated Organisation Trustee Selection methods Trustees must be appointed for a term of three years by a resolution passed at a properly convened meeting of the Gharity trustees. Additional governance issues Ioptlonal Infomiationl There should be seven appointed trustees and five ex officio trustees, You may choose to include additional infomiation, where relevant. about- The charity trustees wi51 make available to each new charty tTU5tee. on or before his or her first appointment: (a) a copy of the current version of this constitution" and (b) a copy of the CIO'S latest Trustees, Annual Report and statement of aGGounts. policies and prOdureS adopted for the indudion and training of trustees., the charity's orgarsisational structure and any wider network with which the charity works., relationship with any related parties- trustees, consideration of rnajor risks and the system and procedures to manage them. All Irustees give their time voluntarily and receive no remuneration or other benefits. Section C Ob'ectives and activities The provision and maintenance of a village hall for the use of the inhabitants of Parish of Pillaton in the county of Comwall. without distinction of political, religious or other opinions, including use for.. {a) meetings, lectures and classes, and (b) other fomis of recreation and leisure-time occupation, with the object of improving the conditions of lrfe for the inhabitants. Summary of tho objects of the charity set out in its governing document Plllaton Vlllage Hall CIO April 2022
Covid 19 restrictions again impacted opening arKI usage of the Village Hall. At the end of May 2021. Pirates sessions recommenced followed by local group booking3 in June and private hirings in October. Summary oftha maln activities undertaken for the publlc benefit in relation to these objects Ilnclude within this sectlon the statutory declaration that trustèos have had regard to the guidance issued by the Charity Commission on public benefit Addltlonal details of objectives and aclivlties (Optional inforniation) The Village Hall CIO is dependent on the voluntary efforts of its dedicated trustees, who made considerable efforts to ensure that the hall could be openèd and managed safely when open for the public. You may choose to include further Statements, vthere relevant, about- policy on grantmaking. policy programme rela investment., ontribution made by volunteers. Plllaton Vlllage Hall CIO Aprfl 2022
Section D Achievements and performance April to July 2021 Summary oftho maln achlevements of the charity durlng the year The Village Hall remained closed lo the public until May when the hall was hired by Comwall Council as a polling station for local elections. Weekly Pilates sessions recommenced at the end of May. Concèms that the cracking by the lintel over the comnyttee room doomay were caused by subsidence of the end wall were allayed by Insurerfs surveyor who recommended strapping of both end walls. This advice and that to resite oil tank away from the end wall were pursued together with reconstruction of the faulty brickwork around the lintel. Local contractors were employed to undertake these activities and a budgel of £10,000 was set aside. The buildirbg work was Completed within budget by end Juty- The trustees deterrnined that the meeting room, kitchen and ullity area should be decor8led after corrpletion of the building work. The trustees agreed to the wrcha5e of a projection system for the hall arthj to provide £400 fvnds for the framing of a Mayftower qui produced by local group which would be hung in the hall. The joint committee of CIO trustees and Pillaton Parish Councilbrs {PFSGI for funding play park equipment contributed fijnds of £12000 in Juty for the installation of play park equipment and mattlng. Augusl to December 2021 The oil tank was re-sited in August with security fencing around it and geo matting installed on slope abutting end west wall to ensur8 Stability. All reparation works were completed under budget at Gost of £9703. It was agreed to amend the rules of and expaTh4 the 100 club to 200 member& This proved successful and membership reached 130 in November generaling over £3000, half of which were exclusive fun(Js for CIO. Hiring of the hall for private parties and fijnctions recOmmenj in October as well as the popular Ic1 skittles league. The projector and electronic screen were installed in October. Training sessions were held for potential users and initial presentations proved p)pular. A display adapter to providÈ wireless connection from PC and Mobiles was installed in November. Consid8ration was given to the instigation of monthly film club but il was determined that public opinion on the viability should be obtained ?rKI assessed. The joint comrnittee of CIO trustses and Pillalon P8rish CouncilloTr {PFSGI was reconstituted with the objeetwe of raIng funds lor a roundath)u( seesaw and monkey bars. A GoFundMe appeal was set up to assisl in raising £16000 for the equiprnenl and installation. The funds were manag8d by the CIO. January to March 2021 The joint committee of CIO trustees and Pillalon Parish Councillors IPFSG) raised £11214,91 towards funding of the new play equipment. This consisted of donations, GoFundMe me contributsons 109ether with £10500 in grants from Comwall Community Foundation and thè Norman Family. With concurrence of Charity Commission. the CIO las fréèholders of the playing fieldl agreed to allocate £3000 if requir8d for equipment and installation cost5. A contract was agreed with a supplier and prepayment of £3984 was made in March. Plllaton Vlllage Hall CIO Aprll 2022
Section E Financial review On 31 March 2022. the CIO held cash at bank of£32,549.65 and cash in hand of £110.81. Brief statement of the charity's policy on reserves £6,640.91 is held on behalf of The Pillaton PlayiNJ Field Support Group. £25,099.55 is available to the CIO. These funds are h8ld to meet lanned and an unforeseen ex nditure. Detalls of any funds materially In doflcit Not applicable Further financial review details (Optional information) Our main source of income this year has beèn govemment Covid grants. and the fvnds raised from the 200 Club. You may choose lo include additional information, where relevant about.. the charity's prlncipal sources of funds (including any fundraising)- how expenditure has supported the key objeGtives of the charity,. investrnent policy and objectives induding any ethical investment poliGy adopted. The main costs incurred have been expenditure on repairs to meeting room wall, re-stting oil tank, installation of projeclion equipment, decoration, Insuran prerniums and utility bills. Section F Other optional information Section G Declaration The trustees declare that they have approved the trustees. report above. Signed on behalf of the charity's trusteos Signaturels) Full namelsl Posltlon lag Secretaryj Chair, LJFI) I'n Date 2&zL Plllaton Vlllage Hall CIO Aprfl 2022
| UnrestrictedRestricted funds funds |
UnrestrictedRestricted funds funds |
EndowmentTotalfunds funds |
EndowmentTotalfunds funds |
EndowmentTotalfunds funds |
Last year | |||||
|---|---|---|---|---|---|---|---|---|---|---|
| to thenearestE | to the nearestf | to the nearestt | to the neareste | to the nearest€ | ||||||
| AlReceipts | ||||||||||
| 100Club | 2,400 | |||||||||
| 200 Club | 3,121 | 3,121 | ||||||||
| Xmas Draw 2020 | 1,150 | |||||||||
| PAAC Project | ||||||||||
| PFSG Equipment | project | 11,215 | 11,215 | 12,850 | ||||||
| Hall maintenance | 78 | |||||||||
| Village News Miscellaneous |
578 180 |
578 180 |
516 l{6 |
|||||||
| Fund Raising | 697 | 697 | ||||||||
| Hire of hall | 2,016 | 2,016 | 496 | |||||||
| Grants and donations | 10,991 | 10,991 | {9,663 | |||||||
| Playing Field rent | 20 | 20 | 20 | |||||||
| Electdc Meter | 87 | |||||||||
| AR) | 28,818 | 28,818 | 37,376 | |||||||
| Totalreceipts | t-- @ | I t....--*a |
za.araI | 37,378 | ||||||
| A3Payments 100Club |
700 | 700 | 499 | |||||||
| 200 Club | 642 | 642 | ||||||||
| Xmas Draw 2020 | 150 | |||||||||
| PAAC Prcject | 122 | |||||||||
| PFSG Eguipment | project | 16,574 | 16,574 | 850 | ||||||
| Hall maintenance | 11,7',18 | 11,718 | 4,140 | |||||||
| Village News | 179 | 179 | 225 | |||||||
| Miscellaneous | 3,650 | 3,650 | 187 | |||||||
| Fund Raising | ||||||||||
| Utilities | 1,416 | 1,416 | 662 | |||||||
| lnsurance | 620 | 620 | 605 | |||||||
| Floor reparation | 16,208 | |||||||||
| Covid19Sundries | 76 | |||||||||
| Subtotal | 3s,499 | 35,499 | 23,724 | |||||||
| A4Asset and | investment | |||||||||
| nrrrchaqpq lcca lahlel | ||||||||||
| Subtotal | ||||||||||
| Totalpayments | 35,499 | 35,499 | ||||||||
| Netofreceipts/(payments) | 6,681 | 6,681 | 13,652 | |||||||
| A5Transfersbetween | funds | |||||||||
| A6Cashfundslastyearend Cashfundsthisyear |
end | 39,341 32,660 |
39,341 32,660 |
I | 25,6E9 og,aet |
| Unrestricted | Restricted | Restricted | Endowment | ||
|---|---|---|---|---|---|
| Setails | funds | funds | funds | ||
| to | to | € | to nearestf, | ||
| BlCashfunds | Cash at bank | 32,550 | |||
| Cash in hand | 111 | ||||
| Total cashfunds | 32,660 | ||||
| (agree balanceswithreceipts and payments | |||||
| account(s)) | |||||
| Unrestricted | Restricted | Endowment | |||
| funds | funds | funds | |||
| Details | tonearest€ | to | nearest€ | to nearest€ | |
| 82Other monetary assets | |||||
| Details | Fundtowhich | Cost (optional) | Current value | ||
| 83lnvestment assets | |||||
| Details | Fund towhich | Cost (optional) | Current value | ||
| 84 Assets retainedfor the | |||||
| charity'sownuse | |||||
| Fund towhich | Amountdue | When due | |||
| Details | |||||
| 85 Liabilities | |||||
| Signedbyone ortwotrusteeson behalfof allthe trustees |
Signature | Name | Dateof |
| € | |
|---|---|
| Balance1stApril2021 | |
| CurrentAccount | 39,288.96 |
| Cash1stApril202't Cash'lstApril2021 |
51.86 -3es4os2 |
| lessoutstandingcheques | 0.00 |
| receiptsasabove21122 | 28,818.11 |
| 68,1s8.93 | |
| paymentsasabove21122 | 35,498.47 |
| losing Balance 31March2022 | 32,660.46 |
| Represented By | |
| CurrentAccount | 32,549.65 |
| Cash at 31 March 2022 |
-32F6026 't10.81 |
| outstandinglodgement | 0.00 |
| Less outstandingpayments | 0.00 |
| Book3'lMarch2022 | 32,660.46 |
| Less100 Clubprizefunds | 1.00 |
| Less 200 Clubprizefunds | 919.00 |
| LessPFSGfunds | 6,640.91 |
| CIO available funds | 55 |
| Schedule | |||
|---|---|---|---|
| Category | Expense | lncome | Total |
| 100Club:Prize | c700.00 | -t700.00 | |
| Subtotal | t700.00 | -t700.00 | |
| 200 Club:Prize | 8642.00 | -8642.00 | |
| 200 Club:subscriptions | €3,121.0083,121.00 | ||
| Subtotal | €642.00 | e3,121.0082,479.00 | |
| Fund Raising:Summer Barbecue | 8182.00 | e182.00 | |
| Fund Raising:SundayLunch | €378.00 | €378.00 | |
| Fund Raising:Wassail | €137.00 | €137.00 | |
| Subtotal | €697.00 | e697.00 | |
| Grants & Donations:Covid19grant Grants & Donations:Donation Grants & Donations:Funeral |
€10,667.00e10,667.00 825.00025.00 t299.208299.20 |
||
| Subtotal | €10,991.20 | €10,991.20 | |
| Hall Maintenance:Boiler | 8110.00 | -t110.00 | |
| Hall Maintenance:Cess Pit | t163.00 | -e1ffi.00 | |
| Hall Maintenance:cleaning sundries | E77.40 | -177.40 | |
| Hall Maintenance:Cleaning wages | E231.50 | -t231.50 | |
| Hall Maintenance:Decorating2021 | e920.00 | -€920.00 | |
| HallMaintenance: Electricalwork | e280.95 | -e280.95 | |
| HallMaintenance:Fire safety | E62.34 | -E62.U | |
| Hall Maintenance:Gableendworks | e1,950.00 | -f1,950.00 | |
| HallMaintenance:Lintel repair | €5,398.00 | -85,398.00 | |
| Hall Maintenance:Oil tank move | 82,355.00 | -82,3s5.00 | |
| HallMaintenance:Sundry ltems | 8169.39 | -t169.39 | |
| Subtotal | t11,717.58 | -811,717.58 | |
| Hireof Hall:Committee | f684.00 | €684.00 | |
| Hireof Hall:Parish Council | t232.04 | En2.A0 | |
| Hireof Hall:Private | e310.00 | t310.00 | |
| Hire of Hall:SpecialRate | 8790.00 | t790.00 | |
| Subtotal | t2,016.00 | 82,016.00 | |
| lnsurance:VillageHall | 8619.97 | -t619.97 | |
| Subtotal | €619.97 | -€619.97 | |
| Miscellaneous | 820.00 | -€20.00 | |
| Miscellaneous:Ann Henderson retirem | 955.00 | -855.00 | |
| Miscellaneous:Helen Smith retirement | t36.00 | -€36.00 | |
| Miscellaneous:Leanne leavinggift | 820.75 | -L20.75 | |
| Miscellaneous:MaWowerquilt | €375.00 | €150.00 | -8225.00 |
| Miscellaneous:Meetingroomsubcoml | t39.88 | -t39.88 | |
| Miscellaneous:PAT Tests | €30.00 | €30.00 | |
| Miscellaneous:Projector | t2,743.59 | -E2,743.59 | |
| Miscellaneous:Stationery/Consumable | E29.M | -t29.44 | |
| Miscellaneous:Sundries | t329.97 | -8329.97 | |
| Subtotal | €3,649.63 | 8180.00 | -€3,469.63 |
| PFSG:Phase1(2021) | 812,000.00 | -e12,000.00 | |
| PFSG:Phase 2 (2022) | 84,574.00 | 811,214.g',t86,640.91 | |
| Subtotal | 816,574.00 | L11,214.91-t5,359.09 | |
| Playing Field:Rent | 820.00 | 820.00 | |
| Subtotal | t20.00 | €20.00 | |
| Utilities:Electricity | €368.40 | -8368.40 | |
| Utilities:Oil | 9954.53 | -€9s4.53 | |
| Utilities:Water | 893.48 | -€93.48 | |
| Subtotal | t1,416.41 | -Ll,416.41 | |
| Mllage News:Advertising | t578.00 | €578.00 | |
| Village News:Printing Subtotal |
€178.88 €178.888578.00 |
-€178.88 €399.12 |
|
| Total | e35,498.47 | 828,818.11-t6,680.36 |