Trustees, Annual Report for the period
Period start dale
April
Period end date
31
Mareh
2021
2022
From
To
Section A
Reference and administration details
Charfty name
Plllaton Village Hall CIO
Other names charity is kn¢>wn by
Règistsred charity numbgr (if any)
1171103
Charfty's prfnclpal address
Pillaton Willage Hall
Pillaton
Comwall
Postcode
PL12 6QS
Names of the charlty trustees who manage the charlty
Dat•• actsd if not for who
rrugtse name
Offic¢ lil #ny}
Name of person lor body) ?ntMed
trustee
Ifan
David Dolley
Shirfey Floyd
Sarah Bunkurn
Chris Ley
Geoff Baker
Susan White
Chair
S￿rdI Events Coorrjinator
28 July 2021
Treasurer
Booking Secretary
Secretary
28 July 2021
Lesley Allibone
Brian Henderson
Resigned 24 March 2022
Carole Hoskin
10
Josephine King
Peter Johnson
12
Robin ￿ane
Pillaton Village Hall CIO
Aprll 2022

Section B
Structure,
overnance and mana
ement
Descrlptlon of the charlty's trusts
Constitution
Type of goveming document
How the charity is constituted
Foundation Charitable Incorporated Organisation
Trustee Selection methods
Trustees must be appointed for a term of three years by a resolution
passed at a properly convened meeting of the Gharity trustees.
Additional governance issues Ioptlonal Infomiationl
There should be seven appointed trustees and five ex officio trustees,
You may choose to include
additional infomiation, where
relevant. about-
The charity trustees wi51 make available to each new charty tTU5tee. on or
before his or her first appointment:
(a) a copy of the current version of this constitution" and
(b) a copy of the CIO'S latest Trustees, Annual Report and statement of
aGGounts.
policies and prO￿dureS
adopted for the indudion and
training of trustees.,
the charity's orgarsisational
structure and any wider
network with which the charity
works.,
relationship with any related
parties-
trustees, consideration of
rnajor risks and the system
and procedures to manage
them.
All Irustees give their time voluntarily and receive no remuneration or other
benefits.
Section C
Ob'ectives and activities
The provision and maintenance of a village hall for the use of the
inhabitants of Parish of Pillaton in the county of Comwall. without
distinction of political, religious or other opinions, including use for..
{a) meetings, lectures and classes, and
(b) other fomis of recreation and leisure-time occupation, with the object
of improving the conditions of lrfe for the inhabitants.
Summary of tho objects of the
charity set out in its
governing document
Plllaton Vlllage Hall CIO
April 2022

Covid 19 restrictions again impacted opening arKI usage of the Village
Hall. At the end of May 2021. Pirates sessions recommenced followed by
local group booking3 in June and private hirings in October.
Summary oftha maln
activities undertaken for the
publlc benefit in relation to
these objects Ilnclude within
this sectlon the statutory
declaration that trustèos have
had regard to the guidance
issued by the Charity
Commission on public
benefit
Addltlonal details of objectives and aclivlties (Optional inforniation)
The Village Hall CIO is dependent on the voluntary efforts of its dedicated
trustees, who made considerable efforts to ensure that the hall could be
openèd and managed safely when open for the public.
You may choose to include
further Statements, vthere
relevant, about-
policy on grantmaking.
policy programme rela￿￿
investment.,
ontribution made by
volunteers.
Plllaton Vlllage Hall CIO
Aprfl 2022

Section D
Achievements and performance
April to July 2021
Summary oftho maln
achlevements of the charity
durlng the year
The Village Hall remained closed lo the public until May when the hall was hired
by Comwall Council as a polling station for local elections. Weekly Pilates
sessions recommenced at the end of May.
Concèms that the cracking by the lintel over the comnyttee room doomay were
caused by subsidence of the end wall were allayed by Insurerfs surveyor who
recommended strapping of both end walls. This advice and that to resite oil tank
away from the end wall were pursued together with reconstruction of the faulty
brickwork around the lintel. Local contractors were employed to undertake these
activities and a budgel of £10,000 was set aside. The buildirbg work was
Completed within budget by end Juty-
The trustees deterrnined that the meeting room, kitchen and ullity area should
be decor8led after corrpletion of the building work.
The trustees agreed to the wrcha5e of a projection system for the hall arthj to
provide £400 fvnds for the framing of a Mayftower qui￿ produced by local group
which would be hung in the hall.
The joint committee of CIO trustees and Pillaton Parish Councilbrs {PFSGI for
funding play park equipment contributed fijnds of £12000 in Juty for the
installation of play park equipment and mattlng.
Augusl to December 2021
The oil tank was re-sited in August with security fencing around it and geo
matting installed on slope abutting end west wall to ensur8 Stability. All
reparation works were completed under budget at Gost of £9703.
It was agreed to amend the rules of and expaTh4 the 100 club to 200 member&
This proved successful and membership reached 130 in November generaling
over £3000, half of which were exclusive fun(Js for CIO.
Hiring of the hall for private parties and fijnctions recOmmen￿j in October as
well as the popular Ic￿1 skittles league.
The projector and electronic screen were installed in October. Training sessions
were held for potential users and initial presentations proved p)pular. A display
adapter to providÈ wireless connection from PC and Mobiles was installed in
November. Consid8ration was given to the instigation of monthly film club but il
was determined that public opinion on the viability should be obtained ?rKI
assessed.
The joint comrnittee of CIO trustses and Pillalon P8rish CouncilloTr {PFSGI was
reconstituted with the objeetwe of ra￿Ing funds lor a roundath)u( seesaw and
monkey bars. A GoFundMe appeal was set up to assisl in raising £16000 for the
equiprnenl and installation. The funds were manag8d by the CIO.
January to March 2021
The joint committee of CIO trustees and Pillalon Parish Councillors IPFSG)
raised £11214,91 towards funding of the new play equipment. This consisted of
donations, GoFundMe me contributsons 109ether with £10500 in grants from
Comwall Community Foundation and thè Norman Family. With concurrence of
Charity Commission. the CIO las fréèholders of the playing fieldl agreed to
allocate £3000 if requir8d for equipment and installation cost5. A contract was
agreed with a supplier and prepayment of £3984 was made in March.
Plllaton Vlllage Hall CIO
Aprll 2022

Section E
Financial review
On 31 March 2022. the CIO held cash at bank of£32,549.65
and cash in hand of £110.81.
Brief statement of the
charity's policy on reserves
£6,640.91 is held on behalf of The Pillaton PlayiNJ Field Support Group.
£25,099.55 is available to the CIO.
These funds are h8ld to meet lanned and an
unforeseen ex
nditure.
Detalls of any funds materially
In doflcit
Not applicable
Further financial review details (Optional information)
Our main source of income this year has beèn govemment Covid grants.
and the fvnds raised from the 200 Club.
You may choose lo include
additional information, where
relevant about..
the charity's prlncipal
sources of funds (including
any fundraising)-
how expenditure has
supported the key objeGtives
of the charity,.
investrnent policy and
objectives induding any
ethical investment poliGy
adopted.
The main costs incurred have been expenditure on repairs to meeting
room wall, re-stting oil tank, installation of projeclion equipment,
decoration, Insuran￿ prerniums and utility bills.
Section F
Other optional information
Section G
Declaration
The trustees declare that they have approved the trustees. report above.
Signed on behalf of the charity's trusteos
Signaturels)
Full namelsl
Posltlon lag Secretaryj Chair,
LJFI) I'n
Date
2&zL
Plllaton Vlllage Hall CIO
Aprfl 2022

|||||UnrestrictedRestricted<br>funds<br>funds|UnrestrictedRestricted<br>funds<br>funds|EndowmentTotalfunds<br>funds|EndowmentTotalfunds<br>funds|EndowmentTotalfunds<br>funds||Last year|
|---|---|---|---|---|---|---|---|---|---|---|
|||||to thenearestE|to the nearestf|to the nearestt|to the neareste|||to the nearest€|
|AlReceipts|||||||||||
|100Club||||||||||2,400|
|200 Club||||3,121||||3,121|||
|Xmas Draw 2020||||||||||1,150|
|PAAC Project|||||||||||
|PFSG Equipment|project|||11,215||||11,215||12,850|
|Hall maintenance||||||||||78|
|Village News<br>Miscellaneous||||578<br>180||||578<br>180||516<br>l{6|
|Fund Raising||||697||||697|||
|Hire of hall||||2,016||||2,016||496|
|Grants and donations||||10,991||||10,991||{9,663|
|Playing Field rent||||20||||20||20|
|Electdc Meter||||||||||87|
||||AR)|28,818||||28,818||37,376|
||Totalreceipts|||t-- @|||I<br>t....--*a|za.araI||37,378|
|A3Payments<br>100Club||||700||||700||499|
|200 Club||||642||||642|||
|Xmas Draw 2020||||||||||150|
|PAAC Prcject||||||||||122|
|PFSG Eguipment|project|||16,574||||16,574||850|
|Hall maintenance||||11,7',18||||11,718||4,140|
|Village News||||179||||179||225|
|Miscellaneous||||3,650||||3,650||187|
|Fund Raising|||||||||||
|Utilities||||1,416||||1,416||662|
|lnsurance||||620||||620||605|
|Floor reparation||||||||||16,208|
|Covid19Sundries||||||||||76|
|||Subtotal||3s,499||||35,499||23,724|
|A4Asset and|investment||||||||||
|nrrrchaqpq lcca lahlel|||||||||||
|||Subtotal|||||||||
||Totalpayments|||35,499||||35,499|||
|Netofreceipts/(payments)||||6,681||||6,681||13,652|
|A5Transfersbetween||funds|||||||||
|A6Cashfundslastyearend<br>Cashfundsthisyear|||end|39,341<br>32,660||||39,341<br>32,660|I|25,6E9<br> <br>og,aet|





|||Unrestricted|Restricted|Restricted|Endowment|
|---|---|---|---|---|---|
||Setails|funds||funds|funds|
|||to|to|€|to nearestf,|
|BlCashfunds|Cash at bank|32,550||||
||Cash in hand|111||||
||Total cashfunds|32,660||||
||(agree balanceswithreceipts and payments|||||
||account(s))|||||
|||Unrestricted|Restricted||Endowment|
|||funds||funds|funds|
||Details|tonearest€|to|nearest€|to nearest€|
|82Other monetary assets||||||
||Details|Fundtowhich|Cost (optional)||Current value|
|83lnvestment assets||||||
||Details|Fund towhich|Cost (optional)||Current value|
|84 Assets retainedfor the||||||
|charity'sownuse||||||
|||Fund towhich|Amountdue||When due|
||Details|||||
|85 Liabilities||||||
|Signedbyone ortwotrusteeson<br>behalfof allthe trustees|Signature|Print|Name||Dateof|





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# 

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||€|
|---|---|
|Balance1stApril2021||
|CurrentAccount|39,288.96|
|Cash1stApril202't<br>Cash'lstApril2021|51.86<br>-3es4os2|
|lessoutstandingcheques|0.00|
|receiptsasabove21122|28,818.11|
||68,1s8.93|
|paymentsasabove21122|35,498.47|
|losing Balance 31March2022|32,660.46|
|Represented By||
|CurrentAccount|32,549.65|
|Cash<br>at 31 March 2022|-32F6026<br>'t10.81|
|outstandinglodgement|0.00|
|Less outstandingpayments|0.00|
|Book3'lMarch2022|32,660.46|
|Less100 Clubprizefunds|1.00|
|Less 200 Clubprizefunds|919.00|
|LessPFSGfunds|6,640.91|
|CIO available funds|55|





## 

|Schedule||||
|---|---|---|---|
|Category|Expense|lncome|Total|
|100Club:Prize|c700.00||-t700.00|
|Subtotal|t700.00||-t700.00|
|200 Club:Prize|8642.00||-8642.00|
|200 Club:subscriptions||€3,121.0083,121.00||
|Subtotal|€642.00|e3,121.0082,479.00||
|Fund Raising:Summer Barbecue||8182.00|e182.00|
|Fund Raising:SundayLunch||€378.00|€378.00|
|Fund Raising:Wassail||€137.00|€137.00|
|Subtotal||€697.00|e697.00|
|Grants & Donations:Covid19grant<br>Grants & Donations:Donation<br>Grants & Donations:Funeral||€10,667.00e10,667.00<br>825.00025.00<br>t299.208299.20||
|Subtotal||€10,991.20|€10,991.20|
|Hall Maintenance:Boiler|8110.00||-t110.00|
|Hall Maintenance:Cess Pit|t163.00||-e1ffi.00|
|Hall Maintenance:cleaning sundries|E77.40||-177.40|
|Hall Maintenance:Cleaning wages|E231.50||-t231.50|
|Hall Maintenance:Decorating2021|e920.00||-€920.00|
|HallMaintenance: Electricalwork|e280.95||-e280.95|
|HallMaintenance:Fire safety|E62.34||-E62.U|
|Hall Maintenance:Gableendworks|e1,950.00||-f1,950.00|
|HallMaintenance:Lintel repair|€5,398.00||-85,398.00|
|Hall Maintenance:Oil tank move|82,355.00||-82,3s5.00|
|HallMaintenance:Sundry ltems|8169.39||-t169.39|
|Subtotal|t11,717.58||-811,717.58|
|Hireof Hall:Committee||f684.00|€684.00|
|Hireof Hall:Parish Council||t232.04|En2.A0|
|Hireof Hall:Private||e310.00|t310.00|
|Hire of Hall:SpecialRate||8790.00|t790.00|
|Subtotal||t2,016.00|82,016.00|
|lnsurance:VillageHall|8619.97||-t619.97|
|Subtotal|€619.97||-€619.97|
|Miscellaneous|820.00||-€20.00|
|Miscellaneous:Ann Henderson retirem|955.00||-855.00|
|Miscellaneous:Helen Smith retirement|t36.00||-€36.00|
|Miscellaneous:Leanne leavinggift|820.75||-L20.75|
|Miscellaneous:MaWowerquilt|€375.00|€150.00|-8225.00|
|Miscellaneous:Meetingroomsubcoml|t39.88||-t39.88|
|Miscellaneous:PAT Tests||€30.00|€30.00|
|Miscellaneous:Projector|t2,743.59||-E2,743.59|
|Miscellaneous:Stationery/Consumable|E29.M||-t29.44|
|Miscellaneous:Sundries|t329.97||-8329.97|
|Subtotal|€3,649.63|8180.00|-€3,469.63|
|PFSG:Phase1(2021)|812,000.00||-e12,000.00|
|PFSG:Phase 2 (2022)|84,574.00|811,214.g',t86,640.91||
|Subtotal|816,574.00|L11,214.91-t5,359.09||
|Playing Field:Rent||820.00|820.00|
|Subtotal||t20.00|€20.00|
|Utilities:Electricity|€368.40||-8368.40|
|Utilities:Oil|9954.53||-€9s4.53|
|Utilities:Water|893.48||-€93.48|
|Subtotal|t1,416.41||-Ll,416.41|
|Mllage News:Advertising||t578.00|€578.00|
|Village News:Printing<br>Subtotal|€178.88<br>€178.888578.00||-€178.88<br>€399.12|
|Total|e35,498.47|828,818.11-t6,680.36||