| criptionofthe charity'strus | b |
|---|---|
| Type of governrng .document |
Constitution |
| How the charityisconstituted | Foundation Charitable lncorporated Organisation |
| Trustee selection methods | Trustees must be appointed foratermofthreeyearsby a resolution passed ataproperly convened meeting of the charity trustees. |
| Additiona! governance issues ( | Optional information) |
|---|---|
| You maychoosetoinclude | There should be seven appointed trustees and five ex officio trustees. |
| additionalinformation,where relevant, about: |
The charity trusteeswillmake available to each new charity trustee, onor beforehisorher first appointment: |
| opolicies and procedures | (a) a copy of the currentversionofthis constitution; and |
| adopted fortheinduction and | (b) a copy of theCIO'slatest Trustees'AnnualReport and statementof |
| training of trustees; | accounts. |
| othechari$'sorganisational structure and anywider |
Alltrusteesgive their time voluntarily and receive no remuneration orother benefits. |
| network with which the charity | |
| works; | |
| .relationship withanyrelated | |
| parties; | |
| otrustees'considerationof | |
| major risks and the system | |
| and procedurestomanage | |
| them. |
| SectionC |
ob ectivesandactivities |
|---|---|
| Theprovision and maintenanceof avillagehall fortheuseofthe | |
| Summaryofthe objectsofthe charity set out inits governing document |
inhabitantsofParish of Pillatoninthe county of Cornwall,without distinction of political, religious or other opinions, including usefor: (a) meetings, lectures and classes,and |
| (b) other forms of recreationandleisure-time occupation, with the object of improving the conditions oflifefortheinhabitants. |
| SectionD | Achievementsandperformance |
|---|---|
| Summary of themain | Aprilto 2020 |
| achievementsofthecharity | |
| duringtheyear | TheVillageHall remainedclosedtothepublic throughoutthisperiod. |
| Replacement ofthedefective flooringwasundertaken bycontractorsbetween | |
| 24June and14Juty. | |
| Atrusteemeetingwasheld on 27 Julytoreview openingarrangements. | |
| Decoration ofthehallwasseheduledfortwoweeks commencing10August. lt | |
| was determinedthatafter subsequent riskassessmentsand deep cleaning,the | |
| hall could not beopened before14 September 202A. | |
| August toDecember 2020 | |
| Decoration ofthehallwascompleted asscheduledandthehallreopened under | |
| strict Covidguidanceon21September202O.Pilates sessionswereheld and | |
| some localgroupsusedthehall until lockdown closure from 5 November to 2 | |
| December 2020. | |
| Followingconcernovercrackingbythelintel overthe committeeroom dooruray, | |
| theinsurerswereinformed. On theiradvicea local structural engineer and | |
| building contractorwere engagedtoinvestigate. lnitialstripping ofplaster/render | |
| andsurvey resultsindicatedthatresolution could be readily achievedwith | |
| installationof stainless-steelreinforcing bars. Quotationswereobtained from | |
| threesuppliers. | |
| Twofundraising ventureswereundertaken.A100clubwasinstigated andthe | |
| target of100 membersachieved, contributingan annual payment oft24.This | |
| generatedt1200forCIO fundsfromhalfofthepayments.Theother halfwas | |
| utilisedformonthly€100prize. ThefirstdrawwasheldinNovember" One | |
| thousand ticketsweresold fortheGrandChristmasdrawandt1000wasraised | |
| for CIO funds. | |
| ThejointcornmitteewithPillaton ParishCounciltoinvestigate fundingfor play | |
| parkequipment(PFSG) raised funds off12850towardsreplacement.This | |
| consisted off12000fromCornwallCommunityFoundation,t750fromTesco | |
| Callington andf100from privateindividuals. The fundsweremanaged by the | |
| GlO.Thedonations of €850were transferred toPillaton Parish Councilto assist | |
| withpurchase of some items. | |
| JanuarytoMarch 2021 | |
| Thehallwasclosed again on 5January 2021dueto Covid19 lockdown | |
| requirements. | |
| The CIO decidedtoinstigateasubcommitteetomanagethelintel repair.This | |
| consistedoffourtrusteesand 2co-optedmemberswithappropriate structural | |
| engineeringexpertise. lnsteadofadoptingreinforcing bars, thecommittee | |
| determinedthata localbuildingcontractorshouldbe retainedtoreducethe | |
| doorwayunderthelintelandreplacefaulty cracked blockworkunder the | |
| management of co-optedengineer.As theworkrequired Building Control | |
| planning approvalandan applicationwassubmitted andapproved.Nofudher | |
| activitywasundertaken inthisperiod. |
| r+--t \tI*/ CHARITY COMMISS!ON IORFNGLAI.,]L}ANDWALTS |
PillatonVillagcHall | CIO | 1',171103 | |||||||
| Recei | and | accounts | CCl6a | |||||||
| Forth6 period lrom |
01April2020 | to | 31Maroh2021 | |||||||
| SectionA | Receipts | andpayments | ||||||||
| funds | funds | funds | Totalfunds | Lrsty.ar | ||||||
| lothcnearest t' | to thenearestf,, | to thenearestt | to thenearestt | to thenearestt | ||||||
| A1 Receipts | ||||||||||
| 100 Club | 2,400 | 2,&O | ||||||||
| XmasDraw2020 | {,{50 | 1,'150 | ||||||||
| PAAC Project | 700 | |||||||||
| PFSG Equipmentproject | 12,8fi | 12,850 | ||||||||
| Hall maintenance | 78 | 78 | ||||||||
| VillageNews | 516 | 516 | 517 | |||||||
| Miscellaneous | {16 | 1r6 | 70 | |||||||
| FundRaising | 1,968 | |||||||||
| Hire of hall | 496 | 496 | 3,281 | |||||||
| Grants and donations | 19,663 | 19,663 | 25 | |||||||
| Playing Fieldrent | 20 | 20 | 20 | |||||||
| Electric Meter | 87 | 87 | ||||||||
| Floor | 13,620 | |||||||||
| AR) | 37,376 | 37,376 | 20,201 | |||||||
| Totalreceipts | 37,376 | I | sz,szoI |
ztJ,201 | ||||||
| A3 Payments | ||||||||||
| 100Club | 499 | 499 | ||||||||
| XmasDraw2020 | 150 | 150 | ||||||||
| PAAC Project | 122 | 122 | 578 | |||||||
| PFSG Equipment | project | 850 | 850 | |||||||
| Hall maintenanc€ | 4,1N | 4,140 | 3,091 | |||||||
| VillageNews | 225 | 225 | 1M | |||||||
| Miscellaneous | 187 | 187 | 143 | |||||||
| Fund Raising | ||||||||||
| Utilities | 662 | 662 | 't,139 | |||||||
| lnsurance | 605 | 605 | 766 | |||||||
| Floorreparalion | 10,208 | 16,?08 | ||||||||
| Covid19Sundries | 76 | 76 | ||||||||
| Floor | & | 26 | ||||||||
| Subtotal | 23,724 | 23,7?4 | s,887 | |||||||
| A4Asset and | investment | |||||||||
| nrrralrqeac lcqa iolrlal | ||||||||||
| Subtotal | ||||||||||
| Total | payments | 23,721 | 5,887 | |||||||
| Net ofr ec | eiptsl(p | ay ments) | 13,652 | 13,652 | 14,314 | |||||
| AETransfersbetweenfunds ABCashlundslastyearend |
26,DU9 | zb,tiu9 | 11,375 | |||||||
| Cashfundsthisyear | end | 39,341 | 39,341 | 25,689 |
| Unrestricted | Unrestricted | Restricted | Restricted | Endowment | Endowment | |||
|---|---|---|---|---|---|---|---|---|
| Details | funds | funds | funds | |||||
| to | to | |||||||
| B1Cashfunds | Cash at bank | 39,28S | ||||||
| Cash inhand | 52 | |||||||
| Total cashfunds | 39,341 | |||||||
| {agreebalanes | withreeiptsand payments | |||||||
| account(s)i | ||||||||
| Unrestricted | Restricted | Endowment | ||||||
| funds | funds | funds | ||||||
| to | nearestt | tonearest | e | tonearest f, | ||||
| 82Other monetary assets | ||||||||
| Details | Fundto which | Cost{optional) | Current | value | ||||
| 83lnvestment assets | ||||||||
| Fundto which | Cost{optional} | Current | value | |||||
| 84 Assets retainedforthe | ||||||||
| charity's ownuse | ||||||||
| Fund towhich | Amount due | When | due | |||||
| Setsiir; | ||||||||
| B5Liabilities | ||||||||
| Signedbyone or two trustees on behalf of all the trustees |
Signature | PrintName | Date | of | ||||
| 6_)f,1 A.t^\,,.f |
) b Su SslhJwr.{ |
(]IF | / | as. e | { |
| Schedule | ||||
|---|---|---|---|---|
| Category | Expenselncome | Total | ||
| '100Club | €0.00 | |||
| 100Club:Prize | f399.00 | -t39900 | ||
| 100 Club:subscriptions | t100.00 | €2,400.00 | 82,300.00 | |
| 'l00Club:Unpaid cheque | €000 | |||
| Subtotal | €499.00 | €2,40000 | t1,90100 | |
| COVID19:cleaning sundries | t48.71 | -L48.71 | ||
| COVID19:general sundries | t26.86 | -f26.86 | ||
| Subtotal | 175.57 | -t75.57 | ||
| Electric Meter | t87.00 | t87.00 | ||
| Subtotal | e8700 | f87.00 | ||
| Floorreparation:reparation work | 816,20811 | -f16,208.11 | ||
| Subtotal | f16,208.11 | -t't6.208.11 | ||
| Grants & Donations:Covid19grant | f19,597.79 | f19,597.79 | ||
| Grants & Donations:Donation | t6500 | t65.00 | ||
| Subtotal | t19,662.79 | t19,662.79 | ||
| Hall Maintenance | Boiler | t31000 | -t31000 | |
| Hall Maintenance | cleaning sundries | [7.99 | -t799 | |
| Hall Maintenance | Cleaning wages | €16750 | -f167.50 | |
| Hall Maintenance | Decoratlng 2020 | f1,825.00 | t78.00 | -L1,747.00 |
| Hall Maintenance | Electricalwork | t1,05438 | -€1,054.38 | |
| Hall Maintenance | Fire safety | L207.60 | -L207 .60 | |
| Hall Maintenance | FirstAid | 820.79 | -t20.79 | |
| Hall Maintenance | Lintel repair | f484.00 | -L484.00 | |
| Hall Maintenance | Repairs | €5.95 | -t5.95 | |
| Hall Maintenance | Sundry ltems | t56.35 | -€56.35 | |
| Subtotal | f4,139.56 | €78.00 | -t4,061.56 | |
| HireofHall:Committee | F"l44.00 | 1144.00 | ||
| HireofHall;Parish | Council | t'140.00 | t140.00 | |
| HireofHall:Pilates | t150.00 | f150.00 | ||
| HireofHall:Private | f62.00 | t62.00 | ||
| Subtotal | t496.00 | 449600 | ||
| lnsurance:Village | Hall | t605.46 | -€605 46 | |
| Subtotal | t60546 | -€605 46 | ||
| Miscellaneous | t2000 | t5000 | t3000 | |
| Miscellaneous:Mural | 1160.00 | -tl6000 | ||
| Miscellaneous:PATTests | LbO.UU | f66.00 | ||
| Miscellaneous:Sundries | L7.48 | -L7.48 | ||
| Subtotal | 1187.48 | t116 00 | -t7L48 | |
| PAAC Project | L121.81 | -L121.81 | ||
| Subtotal | t121.81 | -L12181 | ||
| PFSG:Equipment | fund | €85000 | f12.850.00 | t12,000.00 |
| Subtotal | t850.00 | f12,850.00 | t12.000.00 | |
| Playing Field:Rent | t20.00 | f20.00 | ||
| Subtotal | t20.00 | e20.00 |
| Schedule | |||
|---|---|---|---|
| Utilities:Electricity | €35821 | -t358.21 | |
| Utilities:Oil | 1241.35 | -f241.35 | |
| Utilities:Water | €62.55 | -f62.55 | |
| Subtotal | L662.11 | -t662.11 | |
| Village News:Advertising | €516.00 | t51600 | |
| VillageNews:Printing | 1225.02 | -1225.02 | |
| Subtotal | t225.02 | €516.00 | f290.98 |
| Xmasdraw:Prize donation | f150.00 | !150.00 | |
| Xmasdraw:Tickets | f1.000.00 | e1,000.00 | |
| Xmasdraw:f 150 1stprize | f150.00 | -t150.00 | |
| Subtotal | f150.00 | f1,150.00 | t1,000.00 |
| Total | t23.724.12 | 137,375.79 | f13,65167 |