Victory Hall, Dalston Annual General Meeting Thursday 16[th] April 2026 7pm
AGENDA
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Chairman’s Welcome
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Minutes of AGM 2025
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Chairman’s report
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Secretary’s report
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Treasurer’s report
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Fabric Report
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Adoption of reports
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Election of Trustees
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AOB
Minutes of the Last AGM 3[rd] April 2025
Chair Carolyn Hodgson (CH) ~~a~~ Note taker Jane Clark (JAC) Committee: Ann Byers (AB) Tony Finn (TF) Stewart Hudson (SH) Steve McLeod (SM) Mick Ryan (MR) Aileen West (AW) Attendees Members of the public: Kath Eubank Pauline Occlestone Annette Brough Trevor Wright Janet Wright ~~ee~~ Apologies John Atkinson Janet Strong Greg Denwood 1 Chairman’s Welcome ~~Pe~~ CH welcomed everyone to the meeting. 2 Minutes of AGM 18[th] April 2024
See attached document. The minutes were proposed as correct by SM, seconded by AW and agreed unanimously 3 Chairman’s report
Contained in above document. CH said that the report was short but was pleased that the hall continued to grow with many new user groups using the facilities. She felt this growth was the result of ~~Oe~~ good team work by the committee and thanked everyone for their hard work 4 Secretary’s Report Contained in above document. She highlighted that having only 4 formal meetings a year was ~~a~~ working well.
5 Treasurer’s report Contained in above document. The full accounts for 2024 were available for members of the public to see.
MR said that 2024 income was slightly down on the previous year but bookings had already increased significantly on 2025. He noted that booking fees had not increased. There had been some small expenses on minor repairs and improvements. The contract cleaner and window cleaners were working well. Energy contracts had been renewed at reasonable prices. The bank balance was healthy and the investment portfolio was performing well.
5 Fabric Report
Contained in above document.
MR noted that all improvements had been completed and there would only be need for general maintenance in future.
SH suggested that the floor may need replacing at some point and this should be given consideration. AGREED to look into this
Kath Eubank noted that the acoustics in the rear rooms was a problem and asked if acoustic panels would help. AGREED to look into that
6 Adoption of reports
~~PT~~ It was proposed by AW, seconded by SM and agreed unanimously that the above reports be accepted 7 Election of trustees The existing trustees had all agreed to continue. It was proposed by AB, seconded by MR and ~~a~~ AGREED unanimously that they be elected as Trustees for 2025-26 8 AOB Pauline Occlestone asked if the hall could provide a wheelchair. CH confirmed that the committee had considered this in the past year but there were concerns about maintenance and who would bear responsibility for any accidents. AGREED to revisit this
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Victory Hall, Dalston Annual General Meeting Thursday 16[th] April 2026 7pm Reports for 2025/26
Chairman’s Report
The hall has again continued to grow with a number of additional regular users groups and one-off bookings and we look forward to maintaining this level of bookings to ensure the future of the hall.
The successful running of the hall is down to a great team of trustees ensuring the hall is well maintained and managed, on both an administrative and operational basis. I would like to take this opportunity to thank all the trustees for their continued support and commitment to the hall. Carolyn Hodgson
Secretary’s report
The committee met 4 times in 2025/26. Between meetings day to day decisions had been taken by the appointed officers. There were 11 trustees. Over the year attendance at meetings was 78% of the membership.
The committee had continued to work well together – all being determined to keep the hall’s fabric, finances and management in good order. Much routine business has been handled efficiently eg policy reviews, reviewing new fire recommendations and updating signage. Some new ventures had also been secured – the Arts Out West production and the revamped Makers Market.
The committee was saddened to hear of the death of past trustees Chris Scales and Jim Callow. Jane Clark
Treasurer’s Report
Hall lettings income of £20,353.46 ex vat (£24,424.42 gross) is very healthy and an increase on last year reflecting the increased use of the hall. We have welcomed several new user groups over the year and are very grateful for the continued support from all hall users.
Donations of £1,990.50 from Friends of the Victory Hall (Makers market and Dalston Community Cinema) are a very much appreciated addition to the year's receipts.
Although the major building work is now completed there has still been capital expenditure of £11,042.92 incurred renewing the main hall floor, Health and Safety facilities and electrical upgrades. General Maintenance costs £1,598.65 includes electrical testing and repairing heating system leaks. Energy costs are an ongoing concern, the existing contracts for gas and electricity will be due for renewal at the end of 2026.
As the finances are in a healthy state it was decided not to increase letting fees this year, this will be reconsidered in the future.
Current account balance is £15,575.40, as this balance increases monies will be transferred to the 30 Day Savings account.
Rathbones Income & Growth Investment fund has returned dividends of £2,027.43 and the fund value has increased by £5,727.52 over the year.
The 2025 accounts were audited and approved on 26/01/2026. Michael Ryan
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Victory Hall, Dalston Annual General Meeting Thursday 16[th] April 2026 7pm
Income 2025 total £24317 ex VAT
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8%
8%
84%
Hall Lettings Donations Investment Income
Expenses 2025 - total £24393 ex vat
Communi-Gas
cat7%ons
3% Insurance
5%
Water
2%
Capital Ex-
penditure
Cleaning
45%
16%
General Main-
AdvertsSundriestenace
Royaltes/Electricity 0%2% 7%
Licenses 12%
1%
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Income v Expenses
£30,000.00
£25,000.00
£20,000.00
£15,000.00
£10,000.00
£5,000.00
£-
2025 2024 2023
income expenses
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Victory Hall, Dalston Annual General Meeting Thursday 16[th] April 2026 7pm
Fabric Report
The overall building fabric remains in good condition and the trustees are continually addressing any building issues as they arise to maintain a quality and fit for purpose village hall.
The major improvement in 2025 was renewing the main hall floor. The original pitch pine floor had served the hall well for just over 100 years but more recently was becoming worn out due to general wear and tear and the effects of previous surface sanding. The tongue and grooves had become perilously thin and splintering which created health and safety issues for hall users.
The replacement floor is an engineered oak laminate floor which closely matches the original in looks and style and will hopefully last for very many years. Replacing the floor uncovered a leak in the heating system which had remained undetected for some time, this has now been rectified and the system is working more efficiently.
Other minor improvements over the year have included replacing the stage lighting, providing some armchairs in the Social Room, new DVD player in the main hall and reorganising the Reading Room mini kitchen.
Michael Ryan
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STATEMENT OF INCOME AND EXPE141XTVRE tsfter in¥itl FOR THE I)ERIOD Isr JANUARY TO 31st (EMBER 2025 23 IIICOME Hall Lettings lex ¥&tl Hall Lettin85 vat 20353.46 4070.96 I9.g 17817.D8 3563.42 Z643.49 18461.19 4549.07 GTants Credits Inveslrnent Income 8ffeid Val Rèfut)ds Total Inc(me 15(M) 2027.43 133&S9 859_3 1861.02 1693.26 16744.31 Z513.51 Expendltwe ¥¥t) Gas- Brit Gas 15% vatl Communicdlions (Webslte + BT + EE) In5urante Ino vall W3ter Ino ¥atl aeaning ISY Bee 20% Vat, Lakdand Ext winthms T4OVat) General Mainten Sundries Adverts EEectricity- Scot p<wer 15% ¥atl 1639.594 753.7333 1165.82 521.61 3850 159&65 427.59 1866.21 82S.O5 1119.7 524.28 3767.5 1960.49 552.43 1961,6 18gl.fJ97 1080.64 475 3886.5 22.057 1288.65 l(W).18 588.55 242.79 69n.63 7.79 2929.2 233.55 1216.7 1752.84 1786.9 2975.91 357.63 11042.92 8?.6_52 3810.57 Capftal expenditufe HMRC payTEeftts louput vat) Vot pa4d on purchase5 Depostt refunds TOTALEXPENDtfuRE 2fj708.08 29538.& EXCESS OF INCOME EXPEN[)£ 1741J43 8149.46 5195.438 In¥estmntTr4nslrs Transfer to Rathbones Investment TrahsfeT to 30 Day tkposit Ac on 141(W24 Total tTOnsfe Ip¥tEREST 154.26 154.26 Interest- 30 D¥y Depostl Ac£. 1715.96 1715.96 1151.08 1151.08 3458.303 .106995 -14650.3 14Er RECEIPTSIPAYMENrs 837.5 -2923.11 -2085.61 VAT Refunds VAT Payments -826.52 SI2? -1752.84 -175234 ¢$ to the atntS . B)sis of a¢couDtin8 The linarsclèl M•temerts have been prepare41 in xo)rdance with the Charities Act 2011 ¥nd the th3fittes 5oRqAt¢owti2 Aeporttni by Charilts". Statem1 of RetC¢Mded PFartke) using the Ac¢wals basis and rtcrwsin2 knowr fjabilities Arcounting r¢utinés ktounts are prephred at the e#d of each month showing the year to dale feceipts and p4vmenlS proce55ed through the current èccounl- eathac£wnt Under,Sh fvnds, is the statement OF passbook balance at the date the auounts ate prepared. Month erfjd liabi15ti@5 ale listed each m<)nth end. Invokce5 fw letttttgs afe issued monthty and thequ&lcash feceved is paid iryto bank eath wee
Reminders are is5u¢d to hirers for Inl£t5 not paid within 30 dtys of invoice de. Related party transKtions The only payments mède to tlustees relate to the re-trrtitsrsffltt of enSeS whomy and necessaiity incyrred for the benelit ol the charity. Theie ate fto transartions wilh parties dosely connected to the charity or lis tTUStees. Notes on thls yearfs accounts Halletting5 income ol E215J53.46 ex vai1£24424.42 grossl 15 Ith¥ ard inuease on lastyear fenecting ihe in¢Teased use of the hall we hèvt welwrned several new user groups over the year. l)onation5 of £1990.50 frorn Friends ofvictory Hall (makers Market and Da10# L¥>mm¥nitydnnal Although the major butldrng work is ¥Fow completed there has still been capttsl expeftditure of £11042.92 IIICUFed renewtng the main Itall floor, Health and Safety fatilÉtie% and elettrical upgradek Geneial Maintenance costs £1598.65 includes dectrI1 testing and Tepèiring heating system leaks Energy costs are an ongotng concem, the existing contracts for g45 and electricity will be due for rer¢Lwal ai the end <rf 2026 As the finances are In a heafthy state It was dècided not to SncrÈase letttng fees this ¥af. this v•ill be ¥econssderd the future. CuT¥ent account bal4ntr is U5575.40, as this balance tncrease5 morytes will be transferred to the 30 Day Sayings aLtount Rathbones lTrcorne & Growth InvesthieDt fund has rebjrned dividends of £2027.43 and the fvAds value has iAueased b¥ £5727.52 over the yeaf. Approvod by the Trustees ¢-1-1- attd $4ned oft thAr behaWb¥: Carolyn Flodgson (Chairman) Michael Ryan (Treasurer)
Independent examiner's report to the trustees of the Dalston Victory Hail I report to the trustees on mv examination of the accounts of the Dalston Victory Hall for the year ended 31" December 2025. Responsibilities and basis of the report As the trustees of the Dalston Victory Hall. you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011. I report in respett of my examination of the Dalston Victory Hall's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable directions given by the Charrty Comrnission under 5ertion 14515)Ib) of the Act. Independent ExamineT'S St3te%Thent I have completed my examination and can confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: Accounting records were not kept in respect of the Dalston Victory Hall as required by sertion 130 of the Att: or The accounts do not accord with those records. I have no concerns and have come across no other matter5 (n connectiorj With the examination of which attention should be drawn in this report to enable a proper understanding of the accounts to be reathed. William Gray 5 Riverside. Dalston. Carlisle, CA5 7QG Date
DALsfoN vicfoRY HALL srATEMENT OF LIQUIDITY 31st Dec 2025 Yr End (after Inspectlon) INVESTMEFirs Rathbones totsl number of units - 43788.84 Initial investment 28843.39units @ £138.68 - £4WX) Top up investment 14945.45units @ £133.82 - £20fKX) Cumberland 30 day depos'rt account (int. added 31st March) 158.13 69243.23 53526.83 CASH AT BANK 15575.40 SUNDRY DEBTORS 1324.95 TOTAL CASH RESOURCES 139670.41 . LIABILITIES AS OF 315t Dec 2025 Unpresented cheque no. 369 £28 Vat due (Qtr 4 to be paid Feb 20261 TOTAL UABIUTIES 28.LX) 80852 836.52
Dalston Wittory Ha Balance Sheet as at 3tst Deceffl 2025 {after knspect19nj Flxed Assets 2025 2023 Vlctory Hall - buikling5 1M insured at pdiry renewal 2513120251 Victory Hall- ¢ontents (Sum Irtsured at rrt)Iicy fetw431251312025 Virttsry Hall - Eletronic and computer equipment 1208710 73046 85(X) 1018461 65219 7827 994591 65219 7827 Totsl FIMed Assets 11%7637 Rathbone Artive Incrmie& Growth Fund {43788. units @ .tspI Dewsit Aceount130 day account) 69243.23 53526.83 63515.71 5181Q.87 60441.73 30659.79 Total Investments Fund5 Cuffent Assets: Cash at Bank Unrestrirted Funds IZZT70.L75 I153£.6 92.102.5? 15575.4 1324.9S 14283.88 1735 26078.12 IZQ7.5 IVSX)35 .88 27185.62 Current Liabilities Creditors (chq 369 16108125 £28 unpresented) Output VAT (Q4 vat payment to be paid Feb 20261 28 42 450.66 14 201.23 8.51 Total CurTt Uabffitks 856.52 215.2J Net Curnt Assets 16063.83 15526.22 27070. Totsl Assets