Victory Hall, Dalston Annual General Meeting Thursday 16[th] April 2026 7pm ## **AGENDA** 1. Chairman’s Welcome 2. Minutes of AGM 2025 3. Chairman’s report 4. Secretary’s report 5. Treasurer’s report 6. Fabric Report 7. Adoption of reports 8. Election of Trustees 9. AOB **Minutes of the Last AGM 3[rd] April 2025** Chair Carolyn Hodgson (CH) ~~a~~ Note taker Jane Clark (JAC) Committee: Ann Byers (AB) Tony Finn (TF) Stewart Hudson (SH) Steve McLeod (SM) Mick Ryan (MR) Aileen West (AW) Attendees Members of the public: Kath Eubank Pauline Occlestone Annette Brough Trevor Wright Janet Wright ~~ee~~ Apologies John Atkinson Janet Strong Greg Denwood 1 Chairman’s Welcome ~~Pe~~ CH welcomed everyone to the meeting. 2 Minutes of AGM 18[th] April 2024 See attached document. The minutes were proposed as correct by SM, seconded by AW and agreed unanimously 3 Chairman’s report Contained in above document. CH said that the report was short but was pleased that the hall continued to grow with many new user groups using the facilities. She felt this growth was the result of ~~Oe~~ good team work by the committee and thanked everyone for their hard work 4 Secretary’s Report Contained in above document. She highlighted that having only 4 formal meetings a year was ~~a~~ working well. 5 Treasurer’s report Contained in above document. The full accounts for 2024 were available for members of the public to see. MR said that 2024 income was slightly down on the previous year but bookings had already increased significantly on 2025. He noted that booking fees had not increased. There had been some small expenses on minor repairs and improvements. The contract cleaner and window cleaners were working well. Energy contracts had been renewed at reasonable prices. The bank balance was healthy and the investment portfolio was performing well. 5 Fabric Report Contained in above document. MR noted that all improvements had been completed and there would only be need for general maintenance in future. SH suggested that the floor may need replacing at some point and this should be given consideration. AGREED to look into this Kath Eubank noted that the acoustics in the rear rooms was a problem and asked if acoustic panels would help. AGREED to look into that 6 Adoption of reports ~~PT~~ It was proposed by AW, seconded by SM and agreed unanimously that the above reports be accepted 7 Election of trustees The existing trustees had all agreed to continue. It was proposed by AB, seconded by MR and ~~a~~ AGREED unanimously that they be elected as Trustees for 2025-26 8 AOB Pauline Occlestone asked if the hall could provide a wheelchair. CH confirmed that the committee had considered this in the past year but there were concerns about maintenance and who would bear responsibility for any accidents. AGREED to revisit this 1 Victory Hall, Dalston Annual General Meeting Thursday 16[th] April 2026 7pm **Reports for 2025/26** ## **Chairman’s Report** The hall has again continued to grow with a number of additional regular users groups and one-off bookings and we look forward to maintaining this level of bookings to ensure the future of the hall. The successful running of the hall is down to a great team of trustees ensuring the hall is well maintained and managed, on both an administrative and operational basis. I would like to take this opportunity to thank all the trustees for their continued support and commitment to the hall. _Carolyn Hodgson_ ## **Secretary’s report** The committee met 4 times in 2025/26. Between meetings day to day decisions had been taken by the appointed officers. There were 11 trustees. Over the year attendance at meetings was 78% of the membership. The committee had continued to work well together – all being determined to keep the hall’s fabric, finances and management in good order. Much routine business has been handled efficiently eg policy reviews, reviewing new fire recommendations and updating signage. Some new ventures had also been secured – the Arts Out West production and the revamped Makers Market. The committee was saddened to hear of the death of past trustees Chris Scales and Jim Callow. _Jane Clark_ ## **Treasurer’s Report** Hall lettings income of £20,353.46 ex vat (£24,424.42 gross) is very healthy and an increase on last year reflecting the increased use of the hall. We have welcomed several new user groups over the year and are very grateful for the continued support from all hall users. Donations of £1,990.50 from Friends of the Victory Hall (Makers market and Dalston Community Cinema) are a very much appreciated addition to the year's receipts. Although the major building work is now completed there has still been capital expenditure of £11,042.92 incurred renewing the main hall floor, Health and Safety facilities and electrical upgrades. General Maintenance costs £1,598.65 includes electrical testing and repairing heating system leaks. Energy costs are an ongoing concern, the existing contracts for gas and electricity will be due for renewal at the end of 2026. As the finances are in a healthy state it was decided not to increase letting fees this year, this will be reconsidered in the future. Current account balance is £15,575.40, as this balance increases monies will be transferred to the 30 Day Savings account. Rathbones Income & Growth Investment fund has returned dividends of £2,027.43 and the fund value has increased by £5,727.52 over the year. The 2025 accounts were audited and approved on 26/01/2026. _Michael Ryan_ 2 Victory Hall, Dalston Annual General Meeting Thursday 16[th] April 2026 7pm ## Income 2025 total £24317 ex VAT **----- Start of picture text -----**
8%
8%
84%
Hall Lettings Donations Investment Income
Expenses 2025 - total £24393 ex vat
Communi-Gas
cat7%ons
3% Insurance
5%
Water
2%
Capital Ex-
penditure
Cleaning
45%
16%
General Main-
AdvertsSundriestenace
Royaltes/Electricity 0%2% 7%
Licenses 12%
1%
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**----- Start of picture text -----**
Income v Expenses
£30,000.00
£25,000.00
£20,000.00
£15,000.00
£10,000.00
£5,000.00
£-
2025 2024 2023
income expenses
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3 ## Victory Hall, Dalston Annual General Meeting Thursday 16[th] April 2026 7pm ## **Fabric Report** The overall building fabric remains in good condition and the trustees are continually addressing any building issues as they arise to maintain a quality and fit for purpose village hall. The major improvement in 2025 was renewing the main hall floor. The original pitch pine floor had served the hall well for just over 100 years but more recently was becoming worn out due to general wear and tear and the effects of previous surface sanding. The tongue and grooves had become perilously thin and splintering which created health and safety issues for hall users. The replacement floor is an engineered oak laminate floor which closely matches the original in looks and style and will hopefully last for very many years. Replacing the floor uncovered a leak in the heating system which had remained undetected for some time, this has now been rectified and the system is working more efficiently. Other minor improvements over the year have included replacing the stage lighting, providing some armchairs in the Social Room, new DVD player in the main hall and reorganising the Reading Room mini kitchen. _Michael Ryan_ 4 STATEMENT OF INCOME AND EXPE141XTVRE tsfter in¥*it￿l FOR THE I)ERIOD Isr JANUARY TO 31st ￿(EMBER 2025 23 IIICOME Hall Lettings lex ¥&tl Hall Lettin85 vat 20353.46 4070.96 I9￿.g 17817.D8 3563.42 Z643.49 18461.19 4549.07 GTants Credits Inveslrnent Income 8ffei*d Val Rèfut)ds Total Inc(me 15(M) 2027.43 133&S9 859_3 1861.02 1693.26 16744.31 Z5*13.51 Expendltwe ¥¥t) Gas- Brit Gas 15% vatl Communicdlions (Webslte + BT + EE) In5urante Ino vall W3ter Ino ¥atl aeaning I￿SY Bee 20% Vat, Lakdand Ext winthms T4OVat) General Mainten Sundries Adverts EEectricity- Scot pmm¥nitydn*nal Although the major butldrng work is ¥Fow completed there has still been capttsl expeftditure of £11042.92 IIICUFed renewtng the main Itall floor, Health and Safety fatilÉtie% and elettrical upgradek Geneial Maintenance costs £1598.65 includes dectrI￿1 testing and Tepèiring heating system leaks Energy costs are an ongotng concem, the existing contracts for g45 and electricity will be due for rer¢Lwal ai the end