REGISTERED COMPANY NUMBER: 10369254 (England and Wales) REGISTERED CHARITY NUMBER: 1171006
REPORT OF THE TRUSTEES AND
UNAUDITED FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30 SEPTEMBER 2021
FOR
WELLESBOURNE SPORTS AND COMMUNITY CENTRE
Murphy Salisbury Limited Chartered Accountants 15 Warwick Road Stratford upon Avon Warwickshire CV37 6YW
WELLESBOURNE SPORTS AND COMMUNITY CENTRE
CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2021
| Page | |||
|---|---|---|---|
| Reference and Administrative Details | 1 | ||
| Report of the Trustees | 2 | to | 4 |
| Independent Examiner's Report | 5 | ||
| Statement of Financial Activities | 6 | ||
| Balance Sheet | 7 | to | 8 |
| Notes to the Financial Statements | 9 | to | 15 |
WELLESBOURNE SPORTS AND COMMUNITY CENTRE
REFERENCE AND ADMINISTRATIVE DETAILS FOR THE YEAR ENDED 30 SEPTEMBER 2021
TRUSTEES D T Dowsett S M Jackson B C McKenzie Mrs A Prior J S Shorrocks Dr D Watson W J Woodhouse M D Keogh-Bywater (appointed 8.10.20) REGISTERED OFFICE 2 School Road Wellesbourne Warwickshire CV35 9NH REGISTERED COMPANY 10369254 (England and Wales) NUMBER REGISTERED CHARITY 1171006 NUMBER INDEPENDENT EXAMINER Murphy Salisbury Limited Chartered Accountants 15 Warwick Road Stratford upon Avon Warwickshire CV37 6YW
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WELLESBOURNE SPORTS AND COMMUNITY CENTRE (REGISTERED NUMBER: 10369254)
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30 SEPTEMBER 2021
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 30 September 2021. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Objectives and aims
The trustees achieved their financial priorities for the year October 2020 to September 2021 which were to: o Maintain the financial viability of the centre through the pandemic o Maintain reserves at a level of £36,000
o Replace spin bikes if circumstances allowed
Public benefit
The trustees confirm that they have complied with their duty under Section 4 of the Charities Act 2011 to have due regard to the Charity Commission's general guidance on public benefit.
Volunteers
The charity does not have any volunteers other than the trustees.
ACHIEVEMENT AND PERFORMANCE
The centre was required to close during November 2020 and again from January 2021 to the end of March 2021 in line with government policy. Restrictions on the numbers of participants in indoor classes and the occupancy rate in the gym continued to be in place until July 2021. Subsequently we have followed the government guidance on "How to manage a sport facility safely during coronavirus".
Once we were able to open our doors again, we had to adapt the operations of running the facility to meet government guidelines. We operated on a booking system for the gym where members had to book online for a 1hr gym slot, numbers were limited to reduce the risk. We also increased our cleaning schedule. We closed the facility for half an hour after every session to deep clean the facility.
Fitness classes were slowly introduced again. Starting back with outdoor bootcamps In April as indoor classes were still not allowed. As restrictions eased, we were able to increase our class variety by bringing Pilates and Yoga classes back while ensuring class numbers, ventilation, cleaning, one way system and social distancing measures were all adhered to.
Outdoor activities such as Tennis were able to begin again and proved popular for people's mental health to be able to get back doing some form of sport. Organised outdoor clubs such as Football and Netball also returned in line with government guidance.
We are still adhering to limited class occupancy so that the customers feel comfortable when using the centre. A thorough cleaning regime is carried out throughout the centre by the staff and increased cleaning by the gym members in the gym is monitored.
The centre participated in the Wellesbourne Community Day in September 2020 although we have been unable to significantly increase our community involvement over the last year due to restrictions caused by the pandemic.
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WELLESBOURNE SPORTS AND COMMUNITY CENTRE (REGISTERED NUMBER: 10369254)
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30 SEPTEMBER 2021
FINANCIAL REVIEW
Financial position
In November 2020 the trustees submitted a request for financial support to Wellesbourne and Walton Parish Council to ensure the financial viability of the centre during the ongoing pandemic; grants totalling £48,088 have been received. The centre also received £26,500 in coronavirus related business support grants.
All members of staff continued to be placed on furlough during lockdown periods and received 80% of wages which the centre recovered through the coronavirus job retention scheme. The trustees made use of the flexibilities of the coronavirus job retention scheme to bring staff back to work part-time or full-time as required in order to align with changing government rules for the leisure industry.
Income from classes, gym and outdoor facilities increased over the period from April 2021 as the centre gradually re-opened in line with easing of government restrictions but it is still significantly lower than the same period pre-pandemic.
The total net surplus for the period was £10,951 comprising unrestricted incoming resources of £144,523 and unrestricted resources expended of £109,932 and restricted resources expended of £23,640.
Total funds at the year-end were £285,410 being unrestricted of £98,828 and restricted of £186,582.
Investment policy and objectives
The Charity's memorandum and articles of association authorise the trustees to invest or deposit funds as may be thought fit.
Reserves policy
The trustees have a policy of maintaining a level of unrestricted reserves which should ensure that there are adequate funds to meet anticipated future liabilities. In practice, the trustees consider that holding reserves equivalent to a minimum of three months' core costs (i.e., the day to day running costs of the charity), excluding funds tied up in fixed assets, should provide sufficient funds to respond to adverse changes in the charity's funding or activities. This was set at a minimum of £36,000 for 2020 to 2021 as levels of activity were significantly lower than in previous years.
FUTURE PLANS
The trustees' priority for the coming financial year is to recover to at least 90% of pre-pandemic activity therefore a target of £150,000 for income from membership and facilities has been agreed. The level of reserves will be maintained at £36,000 until April 2022 at which point it will be reviewed along with options for further investment in equipment and facilities.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.
Recruitment and appointment of new trustees
Trustees are appointed in accordance with the Articles of Association. Mr MD Keogh-Bywater was appointed as a Wellesbourne and Walton Parish Council nominated trustee on 8 October 2020.
Organisational structure
The finances and performance of the centre are overseen by the trustees who meet monthly to monitor the work of the centre and how we are meeting our charitable aims. During the year the trustees also held several extraordinary meetings in order to respond swiftly to changing government guidance on covid-19.
The trustees have employed a general manager of the centre, a gym instructor, a general assistant and an administrative assistant. We also have a team of specialist instructors who are self-employed and who deliver our range of classes.
Induction and training of new trustees
It is the charity's policy that new trustees undergo an orientation process to brief them on their legal obligations under charity law, the charity's governing documents, the committee decision making process, the business plan and recent financial performance of the charity. Trustees are encouraged to attend appropriate external training events that will assist them in carrying out their role.
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RT FTHETR TEE R THE YEAR ENDED EFTEMBER 2 21 This report has be£n prepared in accordance with the special provisions of Part 15 of the c{ran]eS Act 2006 relating io small companies. Approved by order of the board of on 20 January 2022 s1 signed on IL5 bdlf by.. Mrs A Prior- Tn1¢¢ Pa#¢ 4
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF WELLESBOURNE SPORTS AND COMMUNITY CENTRE
Independent examiner's report to the trustees of Wellesbourne Sports and Community Centre ('the Company')
I report to the charity trustees on my examination of the accounts of the Company for the year ended 30 September 2021.
Responsibilities and basis of report
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
-
accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
-
the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Mark Bullock FCA ICAEW Murphy Salisbury Limited Chartered Accountants 15 Warwick Road Stratford upon Avon Warwickshire CV37 6YW
20 January 2022
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WELLESBOURNE SPORTS AND COMMUNITY CENTRE
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 30 SEPTEMBER 2021
| Unrestricted fund Notes £ INCOME AND ENDOWMENTS FROM Donations and legacies 2 133,966 Other income 3 10,557 Total 144,523 EXPENDITURE ON Raising funds 4 53 Charitable activities 5 Charitable activities 109,879 Total 109,932 NET INCOME/(EXPENDITURE) 34,591 RECONCILIATION OF FUNDS Total funds brought forward 64,237 TOTAL FUNDS CARRIED FORWARD 98,828 |
Restricted fund £ - - - - 23,640 23,640 (23,640) 210,222 186,582 |
2021 Total funds £ 133,966 10,557 144,523 53 133,519 133,572 10,951 274,459 285,410 |
2020 Total funds £ 143,148 19,658 |
|---|---|---|---|
| 162,806 - 160,012 |
|||
| 160,012 | |||
| 2,794 271,665 |
|||
| 274,459 |
The notes form part of these financial statements
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WELLESBOURNE SPORTS AND COMMUNITY CENTRE (REGISTERED NUMBER: 10369254)
BALANCE SHEET 30 SEPTEMBER 2021
| Unrestricted fund Notes £ FIXED ASSETS Intangible assets 11 3,167 Tangible assets 12 25,148 28,315 CURRENT ASSETS Debtors 13 1,432 Cash at bank and in hand 77,134 78,566 CREDITORS Amounts falling due within one year 14 (8,053) NET CURRENT ASSETS 70,513 TOTAL ASSETS LESS CURRENT LIABILITIES 98,828 NET ASSETS 98,828 FUNDS 15 Unrestricted funds Restricted funds TOTAL FUNDS |
Restricted fund £ - 186,582 186,582 - - - - - 186,582 186,582 |
2021 Total funds £ 3,167 211,730 214,897 1,432 77,134 78,566 (8,053) 70,513 285,410 285,410 98,828 186,582 285,410 |
2020 Total funds £ 2,100 213,649 215,749 455 62,358 62,813 (4,103) 58,710 274,459 274,459 64,237 210,222 274,459 |
|---|---|---|---|
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 30 September 2021.
The members have not required the company to obtain an audit of its financial statements for the year ended 30 September 2021 in accordance with Section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for
-
(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
-
(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
The notes form part of these financial statements
continued...
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ALAYCE HEET- F.FfEMBF.R 2 zi These financial ststements bav¢ iK¢D in arc(yrdJnce with th¢ provisioDs applicable to ¢haTithblL ¢omp3ni¢s subject to the small C7panIeS regime. The financial $trtem¢nts We appmv¢d by th¢ Board of TnLSt¢es aod authorised for tssu¢ on 20 Janw )022 al w¢r¢ signed on its behrbY.. A Prior- Trnsiee W J w1xx1ho3e- Tr5[¢¢
WELLESBOURNE SPORTS AND COMMUNITY CENTRE
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2021
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
- Improvements to property Straight line over 20 years - Gym equipment Straight line over 5 years - Fixtures and fittings Straight line over 3 years
Taxation
The charity is exempt from corporation tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
Pension costs and other post-retirement benefits
The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.
Government grants
Government grants are recognised in profit or loss on a systematic basis over the periods in which the company recognises expenses for the related costs for which the grants are intended to compensate. Grants relate to the income received as a result of the Covid pandemic.
continued...
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WELLESBOURNE SPORTS AND COMMUNITY CENTRE
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 30 SEPTEMBER 2021
2. DONATIONS AND LEGACIES
| Grants Classes income Gym membership Room hire Sports Holiday camp Vending Other income Fundraising activities Personal Training Grants received, included in the above, are as follows: Parish Council Sport England Stratford District Council Other grants 3. OTHER INCOME Job retention scheme 4. RAISING FUNDS Other trading activities Bad debts |
2021 £ 74,588 16,014 26,657 399 12,035 - - 1,087 - 3,186 133,966 |
2021 £ 74,588 16,014 26,657 399 12,035 - - 1,087 - 3,186 133,966 |
2020 £ 29,195 41,751 55,659 2,917 12,063 112 45 58 772 576 143,148 |
2020 £ 29,195 41,751 55,659 2,917 12,063 112 45 58 772 576 143,148 |
|---|---|---|---|---|
| 2021 | 2020 | |||
| £ | £ | |||
| 48,088 | 3,000 | |||
| - | - | |||
| 26,500 | 25,000 | |||
| - | 1,195 | |||
| 74,588 | 29,195 | |||
| 2021 £ 10,557 2021 £ 53 |
2020 £ 19,658 2020 £ - |
continued...
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WELLESBOURNE SPORTS AND COMMUNITY CENTRE
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 30 SEPTEMBER 2021
5. CHARITABLE ACTIVITIES COSTS
| Charitable activities 6. SUPPORT COSTS Finance £ Charitable activities 81 7. NET INCOME/(EXPENDITURE) Net income/(expenditure) is stated after charging/(crediting): Depreciation - owned assets Computer software amortisation |
Support Direct costs (see Costs note 6) £ £ 100,024 33,495 Governance Other costs £ £ 30,864 2,550 2021 £ 28,756 2,108 |
Totals £ 133,519 |
Totals £ 133,519 |
|---|---|---|---|
| Totals £ 33,495 |
|||
| 2020 £ 27,122 1,050 |
8. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 30 September 2021 nor for the year ended 30 September 2020.
Trustees' expenses
There were no trustees' expenses paid for the year ended 30 September 2021 nor for the year ended 30 September 2020.
9. STAFF COSTS
The average monthly number of employees during the year was as follows:
| 2021 | 2020 | |
|---|---|---|
| Staff | 3 | 4 |
No employees received emoluments in excess of £60,000.
continued...
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WELLESBOURNE SPORTS AND COMMUNITY CENTRE
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 30 SEPTEMBER 2021
| 10. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES Unrestricted fund £ INCOME AND ENDOWMENTS FROM Donations and legacies 143,148 Other income 19,658 Total 162,806 EXPENDITURE ON Charitable activities Charitable activities 134,874 NET INCOME/(EXPENDITURE) 27,932 RECONCILIATION OF FUNDS Total funds brought forward 36,305 TOTAL FUNDS CARRIED FORWARD 64,237 11. INTANGIBLE FIXED ASSETS COST At 1 October 2020 Additions At 30 September 2021 AMORTISATION At 1 October 2020 Charge for year At 30 September 2021 NET BOOK VALUE At 30 September 2021 At 30 September 2020 |
Restricted Total fund funds £ £ - 143,148 - 19,658 - 162,806 25,138 160,012 (25,138) 2,794 235,360 271,665 210,222 274,459 Computer software £ 3,150 3,175 6,325 1,050 2,108 3,158 3,167 2,100 |
Total funds £ 143,148 19,658 |
|---|---|---|
| 162,806 160,012 |
||
| 2,794 271,665 |
||
| 274,459 |
continued...
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WELLESBOURNE SPORTS AND COMMUNITY CENTRE
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 30 SEPTEMBER 2021
12. TANGIBLE FIXED ASSETS
| Improvements to Gym property equipment £ £ COST At 1 October 2020 203,856 71,906 Additions - 23,692 At 30 September 2021 203,856 95,598 DEPRECIATION At 1 October 2020 20,388 44,258 Charge for year 10,193 15,961 At 30 September 2021 30,581 60,219 NET BOOK VALUE At 30 September 2021 173,275 35,379 At 30 September 2020 183,468 27,648 13. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Other debtors Prepayments and accrued income 14. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Trade creditors Accruals and deferred income 15. MOVEMENT IN FUNDS At 1.10.20 £ Unrestricted funds General fund 64,237 Restricted funds Restricted fund 210,222 TOTAL FUNDS 274,459 |
Fixtures and fittings £ 21,231 3,145 24,376 18,698 2,602 21,300 3,076 2,533 2021 £ 402 1,030 1,432 2021 £ 5,803 2,250 8,053 Net movement in funds £ 34,591 (23,640) 10,951 |
Totals £ 296,993 26,837 |
Totals £ 296,993 26,837 |
|---|---|---|---|
| 323,830 | |||
| 83,344 28,756 |
|||
| 112,100 | |||
| 211,730 | |||
| 213,649 | |||
| 2020 £ 455 - 455 2020 £ 1,853 2,250 4,103 At 30.9.21 £ 98,828 186,582 |
2020 £ 455 - |
||
| 455 | |||
| 2020 £ 1,853 2,250 |
|||
| 4,103 | |||
| 285,410 |
continued...
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WELLESBOURNE SPORTS AND COMMUNITY CENTRE
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 30 SEPTEMBER 2021
15. MOVEMENT IN FUNDS - continued
Net movement in funds, included in the above are as follows:
| Incoming resources £ Unrestricted funds General fund 144,523 Restricted funds Restricted fund - TOTAL FUNDS 144,523 Comparatives for movement in funds At 1.10.19 £ Unrestricted funds General fund 36,305 Restricted funds Restricted fund 235,360 TOTAL FUNDS 271,665 Comparative net movement in funds, included in the above are as follows: Incoming resources £ Unrestricted funds General fund 162,806 Restricted funds Restricted fund - TOTAL FUNDS 162,806 |
Resources Movement expended in funds £ £ (109,932) 34,591 (23,640) (23,640) (133,572) 10,951 Net movement At in funds 30.9.20 £ £ 27,932 64,237 (25,138) 210,222 2,794 274,459 Resources Movement expended in funds £ £ (134,874) 27,932 (25,138) (25,138) (160,012) 2,794 |
|---|---|
continued...
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WELLESBOURNE SPORTS AND COMMUNITY CENTRE
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 30 SEPTEMBER 2021
15. MOVEMENT IN FUNDS - continued
A current year 12 months and prior year 12 months combined position is as follows:
| Unrestricted funds General fund Restricted funds Restricted fund TOTAL FUNDS |
At 1.10.19 £ 36,305 235,360 271,665 |
Net movement in funds £ 62,523 (48,778) 13,745 |
At 30.9.21 £ 98,828 186,582 |
|---|---|---|---|
| 285,410 |
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Unrestricted funds General fund Restricted funds Restricted fund TOTAL FUNDS |
Incoming resources £ 307,329 - 307,329 |
Resources Movement expended in funds £ £ (244,806) 62,523 (48,778) (48,778) (293,584) 13,745 |
Resources Movement expended in funds £ £ (244,806) 62,523 (48,778) (48,778) (293,584) 13,745 |
|---|---|---|---|
| 13,745 |
Unrestricted funds
The unrestricted funds represent the free funds of the charity, which are not designated to any particular purpose.
Restricted funds
The restricted funds represent funds of the charity which have restricted purpose for the purchase of fixed assets.
16. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 30 September 2021.
17. STATUS OF THE CHARITY
Wellesbourne Sports and Community Centre is a company limited by guarantee not having any share capital.
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