**REGISTERED COMPANY NUMBER: 10369254 (England and Wales) REGISTERED CHARITY NUMBER: 1171006** ## REPORT OF THE TRUSTEES AND ## UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2021 ## FOR ## WELLESBOURNE SPORTS AND COMMUNITY CENTRE Murphy Salisbury Limited Chartered Accountants 15 Warwick Road Stratford upon Avon Warwickshire CV37 6YW **WELLESBOURNE SPORTS AND COMMUNITY CENTRE** ## **CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2021** |||**Page**|| |---|---|---|---| |**Reference and Administrative Details**||1|| |**Report of the Trustees**|2|to|4| |**Independent Examiner's Report**||5|| |**Statement of Financial Activities**||6|| |**Balance Sheet**|7|to|8| |**Notes to the Financial Statements**|9|to|15| **WELLESBOURNE SPORTS AND COMMUNITY CENTRE** ## **REFERENCE AND ADMINISTRATIVE DETAILS FOR THE YEAR ENDED 30 SEPTEMBER 2021** **TRUSTEES** D T Dowsett S M Jackson B C McKenzie Mrs A Prior J S Shorrocks Dr D Watson W J Woodhouse M D Keogh-Bywater (appointed 8.10.20) **REGISTERED OFFICE** 2 School Road Wellesbourne Warwickshire CV35 9NH **REGISTERED COMPANY** 10369254 (England and Wales) **NUMBER REGISTERED CHARITY** 1171006 **NUMBER INDEPENDENT EXAMINER** Murphy Salisbury Limited Chartered Accountants 15 Warwick Road Stratford upon Avon Warwickshire CV37 6YW Page 1 **WELLESBOURNE SPORTS AND COMMUNITY CENTRE (REGISTERED NUMBER: 10369254)** ## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30 SEPTEMBER 2021** The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 30 September 2021. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019). ## **OBJECTIVES AND ACTIVITIES** ## **Objectives and aims** The trustees achieved their financial priorities for the year October 2020 to September 2021 which were to: o Maintain the financial viability of the centre through the pandemic o Maintain reserves at a level of £36,000 o Replace spin bikes if circumstances allowed ## **Public benefit** The trustees confirm that they have complied with their duty under Section 4 of the Charities Act 2011 to have due regard to the Charity Commission's general guidance on public benefit. ## **Volunteers** The charity does not have any volunteers other than the trustees. ## **ACHIEVEMENT AND PERFORMANCE** The centre was required to close during November 2020 and again from January 2021 to the end of March 2021 in line with government policy. Restrictions on the numbers of participants in indoor classes and the occupancy rate in the gym continued to be in place until July 2021. Subsequently we have followed the government guidance on "How to manage a sport facility safely during coronavirus". Once we were able to open our doors again, we had to adapt the operations of running the facility to meet government guidelines. We operated on a booking system for the gym where members had to book online for a 1hr gym slot, numbers were limited to reduce the risk. We also increased our cleaning schedule. We closed the facility for half an hour after every session to deep clean the facility. Fitness classes were slowly introduced again. Starting back with outdoor bootcamps In April as indoor classes were still not allowed. As restrictions eased, we were able to increase our class variety by bringing Pilates and Yoga classes back while ensuring class numbers, ventilation, cleaning, one way system and social distancing measures were all adhered to. Outdoor activities such as Tennis were able to begin again and proved popular for people's mental health to be able to get back doing some form of sport. Organised outdoor clubs such as Football and Netball also returned in line with government guidance. We are still adhering to limited class occupancy so that the customers feel comfortable when using the centre. A thorough cleaning regime is carried out throughout the centre by the staff and increased cleaning by the gym members in the gym is monitored. The centre participated in the Wellesbourne Community Day in September 2020 although we have been unable to significantly increase our community involvement over the last year due to restrictions caused by the pandemic. Page 2 **WELLESBOURNE SPORTS AND COMMUNITY CENTRE (REGISTERED NUMBER: 10369254)** ## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30 SEPTEMBER 2021** ## **FINANCIAL REVIEW** ## **Financial position** In November 2020 the trustees submitted a request for financial support to Wellesbourne and Walton Parish Council to ensure the financial viability of the centre during the ongoing pandemic; grants totalling £48,088 have been received. The centre also received £26,500 in coronavirus related business support grants. All members of staff continued to be placed on furlough during lockdown periods and received 80% of wages which the centre recovered through the coronavirus job retention scheme. The trustees made use of the flexibilities of the coronavirus job retention scheme to bring staff back to work part-time or full-time as required in order to align with changing government rules for the leisure industry. Income from classes, gym and outdoor facilities increased over the period from April 2021 as the centre gradually re-opened in line with easing of government restrictions but it is still significantly lower than the same period pre-pandemic. The total net surplus for the period was £10,951 comprising unrestricted incoming resources of £144,523 and unrestricted resources expended of £109,932 and restricted resources expended of £23,640. Total funds at the year-end were £285,410 being unrestricted of £98,828 and restricted of £186,582. ## **Investment policy and objectives** The Charity's memorandum and articles of association authorise the trustees to invest or deposit funds as may be thought fit. ## **Reserves policy** The trustees have a policy of maintaining a level of unrestricted reserves which should ensure that there are adequate funds to meet anticipated future liabilities. In practice, the trustees consider that holding reserves equivalent to a minimum of three months' core costs (i.e., the day to day running costs of the charity), excluding funds tied up in fixed assets, should provide sufficient funds to respond to adverse changes in the charity's funding or activities. This was set at a minimum of £36,000 for 2020 to 2021 as levels of activity were significantly lower than in previous years. ## **FUTURE PLANS** The trustees' priority for the coming financial year is to recover to at least 90% of pre-pandemic activity therefore a target of £150,000 for income from membership and facilities has been agreed. The level of reserves will be maintained at £36,000 until April 2022 at which point it will be reviewed along with options for further investment in equipment and facilities. ## **STRUCTURE, GOVERNANCE AND MANAGEMENT** ## **Governing document** The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006. ## **Recruitment and appointment of new trustees** Trustees are appointed in accordance with the Articles of Association. Mr MD Keogh-Bywater was appointed as a Wellesbourne and Walton Parish Council nominated trustee on 8 October 2020. ## **Organisational structure** The finances and performance of the centre are overseen by the trustees who meet monthly to monitor the work of the centre and how we are meeting our charitable aims. During the year the trustees also held several extraordinary meetings in order to respond swiftly to changing government guidance on covid-19. The trustees have employed a general manager of the centre, a gym instructor, a general assistant and an administrative assistant. We also have a team of specialist instructors who are self-employed and who deliver our range of classes. ## **Induction and training of new trustees** It is the charity's policy that new trustees undergo an orientation process to brief them on their legal obligations under charity law, the charity's governing documents, the committee decision making process, the business plan and recent financial performance of the charity. Trustees are encouraged to attend appropriate external training events that will assist them in carrying out their role. Page 3 RT FTHETR TEE R THE YEAR ENDED EFTEMBER 2 21 This report has be£n prepared in accordance with the special provisions of Part 15 of the c{￿r￿an]eS Act 2006 relating io small companies. Approved by order of the board of on 20 January 2022 s￿1 signed on IL5 bd￿lf by.. Mrs A Prior- Tn￿1¢¢ Pa#¢ 4 ## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF WELLESBOURNE SPORTS AND COMMUNITY CENTRE** ## **Independent examiner's report to the trustees of Wellesbourne Sports and Community Centre ('the Company')** I report to the charity trustees on my examination of the accounts of the Company for the year ended 30 September 2021. ## **Responsibilities and basis of report** As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act'). Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe: 1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or 2. the accounts do not accord with those records; or 3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or 4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)). I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Mark Bullock FCA ICAEW Murphy Salisbury Limited Chartered Accountants 15 Warwick Road Stratford upon Avon Warwickshire CV37 6YW 20 January 2022 Page 5 **WELLESBOURNE SPORTS AND COMMUNITY CENTRE** ## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 30 SEPTEMBER 2021** |Unrestricted
fund
Notes
£
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
2
133,966
Other income
3
10,557
**Total**
144,523
**EXPENDITURE ON**
Raising funds
4
53
**Charitable activities**
5
Charitable activities
109,879
**Total**
109,932
**NET INCOME/(EXPENDITURE)**
34,591
**RECONCILIATION OF FUNDS**
**Total funds brought forward**
64,237
**TOTAL FUNDS CARRIED FORWARD**
98,828|Restricted
fund
£
-
-
-
-
23,640
23,640
(23,640)
210,222
186,582|2021
Total
funds
£
133,966
10,557
144,523
53
133,519
133,572
10,951
274,459
285,410|2020
Total
funds
£
143,148
19,658| |---|---|---|---| ||||162,806
-
160,012| ||||160,012| ||||2,794
271,665| ||||274,459| The notes form part of these financial statements Page 6 ## **WELLESBOURNE SPORTS AND COMMUNITY CENTRE (REGISTERED NUMBER: 10369254)** ## **BALANCE SHEET 30 SEPTEMBER 2021** |Unrestricted
fund
Notes
£
**FIXED ASSETS**
Intangible assets
11
3,167
Tangible assets
12
25,148
28,315
**CURRENT ASSETS**
Debtors
13
1,432
Cash at bank and in hand
77,134
78,566
**CREDITORS**
Amounts falling due within one year
14
(8,053)
**NET CURRENT ASSETS**
70,513
**TOTAL ASSETS LESS CURRENT**
**LIABILITIES**
98,828
**NET ASSETS**
98,828
**FUNDS**
15
Unrestricted funds
Restricted funds
**TOTAL FUNDS**|Restricted
fund
£
-
186,582
186,582
-
-
-
-
-
186,582
186,582|2021
Total
funds
£
3,167
211,730
214,897
1,432
77,134
78,566
(8,053)
70,513
285,410
285,410
98,828
186,582
285,410|2020
Total
funds
£
2,100
213,649
215,749
455
62,358
62,813
(4,103)
58,710
274,459
274,459
64,237
210,222
274,459| |---|---|---|---| The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 30 September 2021. The members have not required the company to obtain an audit of its financial statements for the year ended 30 September 2021 in accordance with Section 476 of the Companies Act 2006. The trustees acknowledge their responsibilities for - (a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and - (b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company. The notes form part of these financial statements continued... Page 7 ALAYCE HEET- F.FfEMBF.R 2 zi These financial ststements bav¢ iK¢D in arc(yrdJnce with th¢ provisioDs applicable to ¢haTithblL ¢omp3ni¢s subject to the small C￿7panIeS regime. The financial $trtem¢nts We￿ appmv¢d by th¢ Board of TnLSt¢es aod authorised for tssu¢ on 20 Janw )022 al￿ w¢r¢ signed on its beh￿rbY.. A Prior- Trnsiee W J w1xx1ho￿3e- Tr￿5[¢¢ **WELLESBOURNE SPORTS AND COMMUNITY CENTRE** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2021** ## **1. ACCOUNTING POLICIES** ## **Basis of preparing the financial statements** The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention. The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern. ## **Income** All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably. ## **Expenditure** Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. ## **Tangible fixed assets** Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life. - Improvements to property Straight line over 20 years - Gym equipment Straight line over 5 years - Fixtures and fittings Straight line over 3 years ## **Taxation** The charity is exempt from corporation tax on its charitable activities. ## **Fund accounting** Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. ## **Pension costs and other post-retirement benefits** The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate. ## **Government grants** Government grants are recognised in profit or loss on a systematic basis over the periods in which the company recognises expenses for the related costs for which the grants are intended to compensate. Grants relate to the income received as a result of the Covid pandemic. continued... Page 9 **WELLESBOURNE SPORTS AND COMMUNITY CENTRE** ## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 30 SEPTEMBER 2021** ## **2. DONATIONS AND LEGACIES** |Grants
Classes income
Gym membership
Room hire
Sports
Holiday camp
Vending
Other income
Fundraising activities
Personal Training
Grants received, included in the above, are as follows:
Parish Council
Sport England
Stratford District Council
Other grants
**3.**
**OTHER INCOME**
Job retention scheme
**4.**
**RAISING FUNDS**
**Other trading activities**
Bad debts|2021
£
74,588
16,014
26,657
399
12,035
-
-
1,087
-
3,186
133,966|2021
£
74,588
16,014
26,657
399
12,035
-
-
1,087
-
3,186
133,966|2020
£
29,195
41,751
55,659
2,917
12,063
112
45
58
772
576
143,148|2020
£
29,195
41,751
55,659
2,917
12,063
112
45
58
772
576
143,148| |---|---|---|---|---| |||||| |||||| |||2021||2020| |||£||£| |||48,088||3,000| |||-||-| |||26,500||25,000| |||-||1,195| |||||| |||||| |||74,588||29,195| |||||| |||||| |||2021
£
10,557
2021
£
53||2020
£
19,658
2020
£
-| continued... Page 10 **WELLESBOURNE SPORTS AND COMMUNITY CENTRE** ## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 30 SEPTEMBER 2021** ## **5. CHARITABLE ACTIVITIES COSTS** |Charitable activities
**6.**
**SUPPORT COSTS**
Finance
£
Charitable activities
81
**7.**
**NET INCOME/(EXPENDITURE)**
Net income/(expenditure) is stated after charging/(crediting):
Depreciation - owned assets
Computer software amortisation|Support
Direct
costs (see
Costs
note 6)
£
£
100,024
33,495
Governance
Other
costs
£
£
30,864
2,550
2021
£
28,756
2,108|Totals
£
133,519|Totals
£
133,519| |---|---|---|---| ||||Totals
£
33,495| ||||2020
£
27,122
1,050| ## **8. TRUSTEES' REMUNERATION AND BENEFITS** There were no trustees' remuneration or other benefits for the year ended 30 September 2021 nor for the year ended 30 September 2020. ## **Trustees' expenses** There were no trustees' expenses paid for the year ended 30 September 2021 nor for the year ended 30 September 2020. ## **9. STAFF COSTS** The average monthly number of employees during the year was as follows: ||2021|2020| |---|---|---| |Staff|3|4| No employees received emoluments in excess of £60,000. continued... Page 11 ## **WELLESBOURNE SPORTS AND COMMUNITY CENTRE** ## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 30 SEPTEMBER 2021** |**10.**
**COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES**
Unrestricted
fund
£
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
143,148
Other income
19,658
**Total**
162,806
**EXPENDITURE ON**
**Charitable activities**
Charitable activities
134,874
**NET INCOME/(EXPENDITURE)**
27,932
**RECONCILIATION OF FUNDS**
**Total funds brought forward**
36,305
**TOTAL FUNDS CARRIED FORWARD**
64,237
**11.**
**INTANGIBLE FIXED ASSETS**
**COST**
At 1 October 2020
Additions
At 30 September 2021
**AMORTISATION**
At 1 October 2020
Charge for year
At 30 September 2021
**NET BOOK VALUE**
At 30 September 2021
At 30 September 2020|Restricted
Total
fund
funds
£
£
-
143,148
-
19,658
-
162,806
25,138
160,012
(25,138)
2,794
235,360
271,665
210,222
274,459
Computer
software
£
3,150
3,175
6,325
1,050
2,108
3,158
3,167
2,100|Total
funds
£
143,148
19,658| |---|---|---| |||162,806
160,012| |||2,794
271,665| |||274,459| continued... Page 12 **WELLESBOURNE SPORTS AND COMMUNITY CENTRE** ## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 30 SEPTEMBER 2021** ## **12. TANGIBLE FIXED ASSETS** |Improvements
to
Gym
property
equipment
£
£
**COST**
At 1 October 2020
203,856
71,906
Additions
-
23,692
At 30 September 2021
203,856
95,598
**DEPRECIATION**
At 1 October 2020
20,388
44,258
Charge for year
10,193
15,961
At 30 September 2021
30,581
60,219
**NET BOOK VALUE**
At 30 September 2021
173,275
35,379
At 30 September 2020
183,468
27,648
**13.**
**DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Other debtors
Prepayments and accrued income
**14.**
**CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Trade creditors
Accruals and deferred income
**15.**
**MOVEMENT IN FUNDS**
At
1.10.20
£
**Unrestricted funds**
General fund
64,237
**Restricted funds**
Restricted fund
210,222
**TOTAL FUNDS**
274,459|Fixtures
and
fittings
£
21,231
3,145
24,376
18,698
2,602
21,300
3,076
2,533
2021
£
402
1,030
1,432
2021
£
5,803
2,250
8,053
Net
movement
in funds
£
34,591
(23,640)
10,951|Totals
£
296,993
26,837|Totals
£
296,993
26,837| |---|---|---|---| |||323,830|| |||83,344
28,756|| |||112,100|| |||211,730|| |||213,649|| |||2020
£
455
-
455
2020
£
1,853
2,250
4,103
At
30.9.21
£
98,828
186,582|2020
£
455
-| ||||455| ||||2020
£
1,853
2,250| ||||4,103| |||285,410|| continued... Page 13 **WELLESBOURNE SPORTS AND COMMUNITY CENTRE** ## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 30 SEPTEMBER 2021** ## **15. MOVEMENT IN FUNDS - continued** Net movement in funds, included in the above are as follows: |Incoming
resources
£
**Unrestricted funds**
General fund
144,523
**Restricted funds**
Restricted fund
-
**TOTAL FUNDS**
144,523
**Comparatives for movement in funds**
At
1.10.19
£
**Unrestricted funds**
General fund
36,305
**Restricted funds**
Restricted fund
235,360
**TOTAL FUNDS**
271,665
Comparative net movement in funds, included in the above are as follows:
Incoming
resources
£
**Unrestricted funds**
General fund
162,806
**Restricted funds**
Restricted fund
-
**TOTAL FUNDS**
162,806|Resources
Movement
expended
in funds
£
£
(109,932)
34,591
(23,640)
(23,640)
(133,572)
10,951
Net
movement
At
in funds
30.9.20
£
£
27,932
64,237
(25,138)
210,222
2,794
274,459
Resources
Movement
expended
in funds
£
£
(134,874)
27,932
(25,138)
(25,138)
(160,012)
2,794| |---|---| continued... Page 14 **WELLESBOURNE SPORTS AND COMMUNITY CENTRE** ## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 30 SEPTEMBER 2021** ## **15. MOVEMENT IN FUNDS - continued** A current year 12 months and prior year 12 months combined position is as follows: |**Unrestricted funds**
General fund
**Restricted funds**
Restricted fund
**TOTAL FUNDS**|At
1.10.19
£
36,305
235,360
271,665|Net
movement
in funds
£
62,523
(48,778)
13,745|At
30.9.21
£
98,828
186,582| |---|---|---|---| ||||285,410| A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows: |**Unrestricted funds**
General fund
**Restricted funds**
Restricted fund
**TOTAL FUNDS**|Incoming
resources
£
307,329
-
307,329|Resources
Movement
expended
in funds
£
£
(244,806)
62,523
(48,778)
(48,778)
(293,584)
13,745|Resources
Movement
expended
in funds
£
£
(244,806)
62,523
(48,778)
(48,778)
(293,584)
13,745| |---|---|---|---| ||||13,745| ## **Unrestricted funds** The unrestricted funds represent the free funds of the charity, which are not designated to any particular purpose. ## **Restricted funds** The restricted funds represent funds of the charity which have restricted purpose for the purchase of fixed assets. ## **16. RELATED PARTY DISCLOSURES** There were no related party transactions for the year ended 30 September 2021. ## **17. STATUS OF THE CHARITY** Wellesbourne Sports and Community Centre is a company limited by guarantee not having any share capital. Page 15