2022-03-31-accounts - Dementia Friendly Keighley

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Dementia Friendly Keighley

Charity number 1171003

Annual Report and Financial Statements

for the year ended 31 March 2022

Dementia Friendly Keighley

Annual Report and Financial Statements for the year ended 31 March 2022

Contents	Page
Trustees' report	2 to 4
Examiner's report	5
Receipts and payments account	6
Statement of assets and liabilities	7
Notes to the accounts	8 to 11

Prepared by West Yorkshire Community Accountancy Service CIO

Dementia Friendly Keighley

Trustees' report for the year ended 31 March 2022

Reference and administrative details of the charity, its trustees and advisors

The trustees during the financial year and up to and including the date the report was approved were: Name Position Dates

Position Janet Smithies Chair Luke Maunsell Chair Patrick Waddington Treasurer Christine Highley Secretary Alison Barker Patricia Marsden Diane Thundercliffe Andrew Makin Andrew Briggs Janet Crouch Baldev Chaggar

Resigned 13 April 2022 Appointed 13 April 2022

Appointed 15 June 2021 Resigned 11 May 2021 Resigned 27 June 2022 Resigned 15 June 2021 Appointed 15 June 2021 Resigned 31 March 2022 Resigned 13 May 2022

Charity number 1171003

Registered in England and Wales

Registered and principal address Bankers 6 College Walk Yorkshire Bank Airedale Shopping Centre 73 North Street Keighley Keighley BD21 3NU BD21 3SD

Santander UK plc Bridle Road Bootle L30 4GB

Independent examiner

Rhys North ACA Stringer House 34 Lupton Street Leeds LS10 2QW

West Yorkshire Community Accountancy Service CIO

Structure, governance and management

The charity is a Charitable Incorporated Organisation (CIO) formed on 5 January 2017 and is governed by a constitution.

Method of recruitment and appointment of trustees

The trustees of the charity are appointed by a resolution passed at a properly convened meeting of the charity trustees.

Dementia Friendly Keighley

Trustees' report (continued) for the year ended 31 March 2022

Objectives and activities

The charity's objects

The advancement of health (including the relief of sickness) for the public benefit, in particular, but not limited to:

i) providing support to persons living with dementia, their families and carers, including by providing advice and support;
ii) making the views and experiences of persons living with dementia known to health and social care providers;
iii) providing information about dementia and other related problems arising from ageing, illness or disease.

Public benefit statement

In setting our objectives and planning our activities our trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the advancement of health.

Achievements and performance

During the 2021/2022 year the charity has carried out the above objects by among other things:

l Providing activities for people with dementia.
l Cooperating with other voluntary organisations and statutory bodies in the provision of services for those suffering from dementia, their families and carers.
l Encouraged local businesses and organisations to be aware of the needs of, and to make their services as friendly as possible for, those with dementia.
l Seeking to ensure that services in the area of dementia are known by and accessible to people in the BAME community.
l Participating in a programme to ensure as high as possible uptake of the Covid vaccine amongst the elderly and infirm.
l Working with local doctors to make the process of contact and diagnosis as smooth as possible.
l Moving its central access point to a more accessible and easier to find location in the Airedale Shopping Centre, which is larger and therefore provides scope for additional activities, for greater confidentiality with clients and increased footfall.
l Obtaining funding so that this building can be made as useful as possible for dementia related services.

Dementia Friendly Keighley

Trustees' report (continued) for the year ended 31 March 2022

Financial review

The net receipts for the year were £5,719, including net receipts of £37,355 on unrestricted funds and net receipts of £-31,636 on restricted funds after transfers.

The charity has had its activities altered by the restrictions caused by Covid-19. Its access to funds has allowed it to carry out its work in different ways. Now that the situation is returning to more normal running the trustees have reassessed the charity’s ability to continue for at least 12 months from the date that the accounts are approved and conclude that no material uncertainties exist that cast significant doubt on the charity's ability to meet its liabilities as they fall due.

Reserves policy

The charity's free reserves, excluding fixed assets, at the year end were £74,063.

In conjunction with DFK’s Financial Policy and Procedures documents this reserves policy forms part of our commitment to ensure the management and allocation of funds is carried out responsibly to enable DFK to continue to provide its core services and to secure the viability of the organisation beyond the immediate future.

Rationale

The policy is designed to meet the following objectives:

l To provide continuity of activities in the event of a large variation in income (e.g. a large funder pulling out unexpectedly).
l To deal with emergencies (e.g. a major unexpected repair)
l To deal with short-term fluctuations in cash-flow (e.g. a funder who pays in arrears).
l To be able to develop new projects and grasp new opportunities as they arise.
l To enable the charity to close down in an orderly manner if this should prove necessary.

Reserve Levels

It is our aim to maintain a reserve of sufficient funds to enable DFK to exist for a period not less than three months and no more than 6 months (between £29,500 and £59,000 based on budgeted 2022/2023 expenditure), to enable the development of alternative funding streams.

The Treasurer will report to the Board of Trustees if any time that he considers the level of reserves needs to be adjusted to meet this policy.

Signed on behalf of the board of trustees on 1/12/2022

Christine Highley (Trustee)

Dementia Friendly Keighley

Independent examiner's report to the trustees of Dementia Friendly Keighley

I report to the charity trustees on my examination of the accounts of the CIO for the year ended 31 March 2022, which are set out on pages 6 to 11.

Responsibilities and basis of report

As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').

I report in respect of my examination of the CIO's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

1 accounting records were not kept in respect of the CIO as required by section 130 of the Act; or 2 the accounts do not accord with those records.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Rhys North ACA

14/12/2022

West Yorkshire Community Accountancy Service CIO

Stringer House 34 Lupton Street Leeds LS10 2QW

Dementia Friendly Keighley

Receipts and payments account for the year ended 31 March 2022

Notes 2022 Unrestricted funds £ Receipts Grants and donations (2) 46,081 Contracts and commissions 32,636 Fundraising 1,696 Fees and charges - Other income 1,616 Total receipts 82,029 Payments Salaries and NI (3) 25,439 Payroll fees 660 Freelance fees 2,725 Activity costs 121 Marketing 156 Admin costs 2,397 Rent 2,879 Rates 576 Utilities 1,407 Insurance 203 Telephone and broadband 342 Building costs 3,724 Cleaning and PPE 197 Office and computer equipment 198 Professional fees - Training 40 Subscriptions 112 Other costs 106 Grants Repaid - Total payments 41,282 Net income / (expenditure) 40,747 Transfers between funds (3,392) Net movement in funds 37,355 Fund balances brought forward 36,708 Fund balances carried forward (4) 74,063	2022 Restricted funds £ 59,881 12,945 - - - 72,826 63,142 - 16,659 2,274 266 1,250 585 665 1,842 462 693 22 1,740 32 - - 110 304 17,808 107,854 (35,028) 3,392 (31,636) 98,219 66,583	2022 Total funds £ 105,962 45,581 1,696 - 1,616 154,855 88,581 660 19,384 2,395 422 3,647 3,464 1,241 3,249 665 1,035 3,746 1,937 230 - 40 222 410 17,808 149,136 5,719 - 5,719 134,927 140,646	2021 Total funds £ 199,152 5,000 4,109 853 477 209,591 51,047 59 44,170 9,329 3,368 2,443 - 174 1,049 636 2,458 4,035 1,990 7,909 2,034 660 - 193 - 131,554 78,037 - 78,037 56,890 134,927

Dementia Friendly Keighley

Statement of assets and liabilities

as at 31 March 2022 2022 Unrestricted £ Cash funds Cash at bank 74,031 Cash in hand 32 Total cash funds 74,063 Other monetary assets Prepaid Insurance Prepaid rent Prepaid utility costs Assets retained for the charity's own use shown at cost Office furniture Laptops Liabilities Independent examination HMRC net of credit balance	2022 Restricted £ 66,583 - 66,583	2022 Total £ 140,614 32 140,646 £ 333 585 1,000 1,918 £ 4,800 3,109 7,909 £ 840 542 1,382	2021 Total £ 134,875 52 134,927

The financial statements were approved by the board of trustees on 1/12/2022

Christine Highley (Trustee)

Dementia Friendly Keighley

Notes to the accounts

for the year ended 31 March 2022

1 Accounting policies

Basis of accounting

The trustees have taken advantage of section 133 of the Charities Act 2011 and have prepared the accounts on a receipts and payments basis.

There has been no change to the accounting policies since last year.

No changes have been made to the accounts for previous years.

Taxation

As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.

Fund accounting

Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.

Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.

Further explanation of the nature and purpose of each fund is included in the notes to the accounts.

Dementia Friendly Keighley

Notes to the accounts continued

for the year ended 31 March 2022

2 Grants and donations Bradford District Care NHS Trust (BDCT) Bradford Metropolitan District Council (BMDC) Co-op Foundation Keighley Town Council Leeds Hospital Charity National Lottery Community Fund (NLCF) Association of Mental Health Providers Charities Aid Foundation Craven Trust Groundwork UK Leeds Community Fund Sir George Martin Trust Donations 3 Staff costs and numbers Gross salaries Social security costs Employment allowance Pensions The W.G. Edwards Charitable Foundation West Yorkshire and Harrogate Health Care Partnership (WY&H HCP)	2022 Unrestricted funds £ - 16,000 - 10,000 - - - - - - - - - - 20,081 46,081	2022 Restricted funds £ 8,000 13,900 1,575 - 24,998 10,000 1,408 - - - - - - - - 59,881	2022 Total funds £ 8,000 29,900 1,575 10,000 24,998 10,000 1,408 - - - - - - - 20,081 105,962 2022 £ 87,558 7,834 (4,000) 4,216 95,608	2021 Total funds £ 25,000 32,269 1,138 24,545 - 55,148 - 3,434 5,000 993 500 10,000 500 25,000 15,625 199,152 2021 £ 50,230 2,170 (2,170) 817 51,047

The average number employees during the year was 6.8 ( 2021 - 2.6), being an average of 4.2 full time	The average number employees during the year was 6.8 ( 2021 - 2.6), being an average of 4.2 full time
equivalent (2021 - 1.5). There were no employees with emoluments above £60,000.
Defined contribution pension scheme	2022	2021
	£	£
Costs of the scheme to the charity for the period	4,216	817
Amount of any contributions outstanding at the year end	-	315

Dementia Friendly Keighley

Notes to the accounts continued

for the year ended 31 March 2022

4 Restricted funds BAME Project Building Communities Fund BDCT Winter Relief BDMC Covid BDMC Covid Relief BDMC Community Buildings BDMC Video Coop Sir George Martin Trust WY&H HCP Health Inequalities Keighley Town Council Mental Health Sustainability NLCF Covid Relief Transformation Fund 2020 Kickstart Health and Inequalities Kickstart 2 BDMC Community Chest BDMC Business Support grant W.G. Edwards Foundation NLCF Changing Space Diagnostic Pathway Support	Balance b/f £ 2,761 10,145 16,545 308 23,598 498 100 1,138 500 18,124 5,633 967 17,808 94 - - - - - - - - 98,219	Incoming £ - - - - - 2,500 - 1,575 - - - - - - 7,147 24,998 5,798 480 10,920 1,408 10,000 8,000 72,826	Outgoing £ 904 10,145 15,349 308 16,655 2,998 - 867 150 18,124 5,633 967 17,808 94 5,986 7,198 4,351 - - - 317 - 107,854	Transfers £ - - - - - - - - - - - - - - (1,161) 6,000 (1,447) - - - - - 3,392	Balance c/f £ 1,857 - 1,196 - 6,943 - 100 1,846 350 - - - - - - 23,800 - 480 10,920 1,408 9,683 8,000 66,583

Notes to the accounts continued

Dementia Friendly Keighley

for the year ended 31 March 2022

4 Restricted funds continued

Purpose of restriction

Fund name

BAME Project Building Communities Fund

Dementia awareness in the BAME community. National Lottery Community Fund support for the building connections project.

BDCT Winter Relief BDMC Covid BDMC Covid Relief BDMC Community Buildings BDMC Video Coop Sir George Martin Trust WY&H HCP Health Inequalities Keighley Town Council Mental Health Sustainability NLCF Covid Relief Transformation Fund 2020 Kickstart

Befriending service and ancillary activities. Covid pandemic infection prevention and control. Grant to support the charity during the Covid pandemic. Towards running costs of office. Production of video material. Support and maintenance of the charity's activities. For group based activities. Information, support, activities and resources for dementia sufferers. Support and maintenance of the charity's activities. To support communication equipment and systems. Maintenance of activities in ways appropriate to the Covid pandemic. Development of an organisational business plan.

To meet employment costs of a young person under the Kickstart scheme. The transfer is for a contribution to overhead support costs. Reduction of inequalities in health provision across communities. The transfer is for the agreed contribtion that the CIO committed to make towards this project.

Health and Inequalities

To meet employment costs of a young person under the Kickstart scheme. The transfer is for a contribution to overhead support costs. Provision of furniture for the new premises.

Kickstart 2

BDMC Community Chest BDMC Business Support grant

Support for the charity's development including fundraising, publicity and working with local businesses.

Towards plumbing and electrical work at new premises Accessibility improvements in the new premises.

W.G. Edwards Foundation Towards plumbing and electrical work at new premises NLCF Changing Space Accessibility improvements in the new premises. Diagnostic Pathway Support Supporting dementia sufferers and their carers around the time of their dementia diagnosis.

5 Related party transactions

Trustee expenses

No trustee received any expenses during this year or the previous year.

Trustee remuneration and benefits

No trustee received any remuneration or benefit during this or the previous year.

Other related party transactions

Other transactions with trustees or related parties Nadette Kearton Daughter of trustee Employee for Vaccine Rollout project Name of trustee or related party Relationship to charity Description of transaction	2022 £ 455 455	2021 £ 1,120 1,120