## Dementia Friendly Keighley
Charity number 1171003
Annual Report and Financial Statements
for the year ended 31 March 2022
## Dementia Friendly Keighley
Annual Report and Financial Statements for the year ended 31 March 2022
|**Contents**|**Page**|
|---|---|
|Trustees' report|2 to 4|
|Examiner's report|5|
|Receipts and payments account|6|
|Statement of assets and liabilities|7|
|Notes to the accounts|8 to 11|
**Prepared by West Yorkshire Community Accountancy Service CIO**
1
## Dementia Friendly Keighley
## Trustees' report for the year ended 31 March 2022
## **Reference and administrative details of the charity, its trustees and advisors**
The trustees during the financial year and up to and including the date the report was approved were: **Name Position Dates**
**Position** Janet Smithies Chair Luke Maunsell Chair Patrick Waddington Treasurer Christine Highley Secretary Alison Barker Patricia Marsden Diane Thundercliffe Andrew Makin Andrew Briggs Janet Crouch Baldev Chaggar
Resigned 13 April 2022 Appointed 13 April 2022
Appointed 15 June 2021 Resigned 11 May 2021 Resigned 27 June 2022 Resigned 15 June 2021 Appointed 15 June 2021 Resigned 31 March 2022 Resigned 13 May 2022
**Charity number** 1171003
Registered in England and Wales
**Registered and principal address Bankers** 6 College Walk Yorkshire Bank Airedale Shopping Centre 73 North Street Keighley Keighley BD21 3NU BD21 3SD
Santander UK plc Bridle Road Bootle L30 4GB
## **Independent examiner**
Rhys North ACA Stringer House 34 Lupton Street Leeds LS10 2QW
## **West Yorkshire Community Accountancy Service CIO**
## **Structure, governance and management**
The charity is a Charitable Incorporated Organisation (CIO) formed on 5 January 2017 and is governed by a constitution.
## **Method of recruitment and appointment of trustees**
The trustees of the charity are appointed by a resolution passed at a properly convened meeting of the charity trustees.
2
## Dementia Friendly Keighley
## Trustees' report (continued) for the year ended 31 March 2022
## **Objectives and activities**
## **The charity's objects**
The advancement of health (including the relief of sickness) for the public benefit, in particular, but not limited to:
- i) providing support to persons living with dementia, their families and carers, including by providing advice and support;
- ii) making the views and experiences of persons living with dementia known to health and social care providers;
- iii) providing information about dementia and other related problems arising from ageing, illness or disease.
## **Public benefit statement**
In setting our objectives and planning our activities our trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the advancement of health.
## **Achievements and performance**
During the 2021/2022 year the charity has carried out the above objects by among other things:
- l Providing activities for people with dementia.
- l Cooperating with other voluntary organisations and statutory bodies in the provision of services for those suffering from dementia, their families and carers.
- l Encouraged local businesses and organisations to be aware of the needs of, and to make their services as friendly as possible for, those with dementia.
- l Seeking to ensure that services in the area of dementia are known by and accessible to people in the BAME community.
- l Participating in a programme to ensure as high as possible uptake of the Covid vaccine amongst the elderly and infirm.
- l Working with local doctors to make the process of contact and diagnosis as smooth as possible.
- l Moving its central access point to a more accessible and easier to find location in the Airedale Shopping Centre, which is larger and therefore provides scope for additional activities, for greater confidentiality with clients and increased footfall.
- l Obtaining funding so that this building can be made as useful as possible for dementia related services.
3
## Dementia Friendly Keighley
## Trustees' report (continued) for the year ended 31 March 2022
## **Financial review**
The net receipts for the year were £5,719, including net receipts of £37,355 on unrestricted funds and net receipts of £-31,636 on restricted funds after transfers.
The charity has had its activities altered by the restrictions caused by Covid-19. Its access to funds has allowed it to carry out its work in different ways. Now that the situation is returning to more normal running the trustees have reassessed the charity’s ability to continue for at least 12 months from the date that the accounts are approved and conclude that no material uncertainties exist that cast significant doubt on the charity's ability to meet its liabilities as they fall due.
## **Reserves policy**
The charity's free reserves, excluding fixed assets, at the year end were £74,063.
In conjunction with DFK’s Financial Policy and Procedures documents this reserves policy forms part of our commitment to ensure the management and allocation of funds is carried out responsibly to enable DFK to continue to provide its core services and to secure the viability of the organisation beyond the immediate future.
## **Rationale**
The policy is designed to meet the following objectives:
- l To provide continuity of activities in the event of a large variation in income (e.g. a large funder pulling out unexpectedly).
- l To deal with emergencies (e.g. a major unexpected repair)
- l To deal with short-term fluctuations in cash-flow (e.g. a funder who pays in arrears).
- l To be able to develop new projects and grasp new opportunities as they arise.
- l To enable the charity to close down in an orderly manner if this should prove necessary.
## **Reserve Levels**
It is our aim to maintain a reserve of sufficient funds to enable DFK to exist for a period not less than three months and no more than 6 months (between £29,500 and £59,000 based on budgeted 2022/2023 expenditure), to enable the development of alternative funding streams.
The Treasurer will report to the Board of Trustees if any time that he considers the level of reserves needs to be adjusted to meet this policy.
Signed on behalf of the board of trustees on 1/12/2022
Christine Highley (Trustee)
4
## Dementia Friendly Keighley
## Independent examiner's report to the trustees of Dementia Friendly Keighley
I report to the charity trustees on my examination of the accounts of the CIO for the year ended 31 March 2022, which are set out on pages 6 to 11.
## **Responsibilities and basis of report**
As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the CIO's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1 accounting records were not kept in respect of the CIO as required by section 130 of the Act; or 2 the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Rhys North ACA
14/12/2022
## **West Yorkshire Community Accountancy Service CIO**
Stringer House 34 Lupton Street Leeds LS10 2QW
5
## Dementia Friendly Keighley
## Receipts and payments account for the year ended 31 March 2022
|Notes
2022
Unrestricted
funds
£
**Receipts**
Grants and donations
(2)
46,081
Contracts and commissions
32,636
Fundraising
1,696
Fees and charges
-
Other income
1,616
**Total receipts**
82,029
**Payments**
Salaries and NI
(3)
25,439
Payroll fees
660
Freelance fees
2,725
Activity costs
121
Marketing
156
Admin costs
2,397
Rent
2,879
Rates
576
Utilities
1,407
Insurance
203
Telephone and broadband
342
Building costs
3,724
Cleaning and PPE
197
Office and computer equipment
198
Professional fees
-
Training
40
Subscriptions
112
Other costs
106
Grants Repaid
-
**Total payments**
41,282
**Net income / (expenditure)**
40,747
Transfers between funds
(3,392)
**Net movement in funds**
37,355
**Fund balances brought forward**
36,708
**Fund balances carried forward**
(4)
74,063|2022
Restricted
funds
£
59,881
12,945
-
-
-
72,826
63,142
-
16,659
2,274
266
1,250
585
665
1,842
462
693
22
1,740
32
-
-
110
304
17,808
107,854
(35,028)
3,392
(31,636)
98,219
66,583|2022
Total
funds
£
105,962
45,581
1,696
-
1,616
154,855
88,581
660
19,384
2,395
422
3,647
3,464
1,241
3,249
665
1,035
3,746
1,937
230
-
40
222
410
17,808
149,136
5,719
-
5,719
134,927
140,646|2021
Total
funds
£
199,152
5,000
4,109
853
477
209,591
51,047
59
44,170
9,329
3,368
2,443
-
174
1,049
636
2,458
4,035
1,990
7,909
2,034
660
-
193
-
131,554
78,037
-
78,037
56,890
134,927|
|---|---|---|---|
6
## Dementia Friendly Keighley
## Statement of assets and liabilities
|as at 31 March 2022
2022
Unrestricted
£
**Cash funds**
Cash at bank
74,031
Cash in hand
32
**Total cash funds**
74,063
**Other monetary assets**
Prepaid Insurance
Prepaid rent
Prepaid utility costs
**Assets retained for the charity's own use shown at cost**
Office furniture
Laptops
**Liabilities**
Independent examination
HMRC net of credit balance|2022
Restricted
£
66,583
-
66,583|2022
Total
£
140,614
32
140,646
£
333
585
1,000
1,918
£
4,800
3,109
7,909
£
840
542
1,382|2021
Total
£
134,875
52
134,927|
|---|---|---|---|
The financial statements were approved by the board of trustees on 1/12/2022
Christine Highley (Trustee)
7
## Dementia Friendly Keighley
## Notes to the accounts
for the year ended 31 March 2022
## **1 Accounting policies**
## **Basis of accounting**
The trustees have taken advantage of section 133 of the Charities Act 2011 and have prepared the accounts on a receipts and payments basis.
There has been no change to the accounting policies since last year.
No changes have been made to the accounts for previous years.
## **Taxation**
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
## **Fund accounting**
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
8
## Dementia Friendly Keighley
## Notes to the accounts continued
## for the year ended 31 March 2022
|**2 Grants and donations**
Bradford District Care NHS Trust (BDCT)
Bradford Metropolitan District Council (BMDC)
Co-op Foundation
Keighley Town Council
Leeds Hospital Charity
National Lottery Community Fund (NLCF)
Association of Mental Health Providers
Charities Aid Foundation
Craven Trust
Groundwork UK
Leeds Community Fund
Sir George Martin Trust
Donations
**3 Staff costs and numbers**
Gross salaries
Social security costs
Employment allowance
Pensions
The W.G. Edwards Charitable Foundation
West Yorkshire and Harrogate Health Care
Partnership (WY&H HCP)|2022
Unrestricted
funds
£
-
16,000
-
10,000
-
-
-
-
-
-
-
-
-
-
20,081
46,081|2022
Restricted
funds
£
8,000
13,900
1,575
-
24,998
10,000
1,408
-
-
-
-
-
-
-
-
59,881|2022
Total
funds
£
8,000
29,900
1,575
10,000
24,998
10,000
1,408
-
-
-
-
-
-
-
20,081
105,962
2022
£
87,558
7,834
(4,000)
4,216
95,608|2021
Total
funds
£
25,000
32,269
1,138
24,545
-
55,148
-
3,434
5,000
993
500
10,000
500
25,000
15,625
199,152
2021
£
50,230
2,170
(2,170)
817
51,047|
|---|---|---|---|---|
|The average number employees during the year was 6.8 ( 2021 - 2.6), being an average of 4.2 full time|The average number employees during the year was 6.8 ( 2021 - 2.6), being an average of 4.2 full time||
|---|---|---|
|equivalent (2021 - 1.5). There were no employees with emoluments above £60,000.|||
|**Defined contribution pension scheme**|2022|2021|
||£|£|
|Costs of the scheme to the charity for the period|4,216|817|
|Amount of any contributions outstanding at the year end|-|315|
9
## Dementia Friendly Keighley
## Notes to the accounts continued
## for the year ended 31 March 2022
|**4 Restricted funds**
BAME Project
Building Communities Fund
BDCT Winter Relief
BDMC Covid
BDMC Covid Relief
BDMC Community Buildings
BDMC Video
Coop
Sir George Martin Trust
WY&H HCP Health Inequalities
Keighley Town Council
Mental Health Sustainability
NLCF Covid Relief
Transformation Fund 2020
Kickstart
Health and Inequalities
Kickstart 2
BDMC Community Chest
BDMC Business Support grant
W.G. Edwards Foundation
NLCF Changing Space
Diagnostic Pathway Support|Balance b/f
£
2,761
10,145
16,545
308
23,598
498
100
1,138
500
18,124
5,633
967
17,808
94
-
-
-
-
-
-
-
-
98,219|Incoming
£
-
-
-
-
-
2,500
-
1,575
-
-
-
-
-
-
7,147
24,998
5,798
480
10,920
1,408
10,000
8,000
72,826|Outgoing
£
904
10,145
15,349
308
16,655
2,998
-
867
150
18,124
5,633
967
17,808
94
5,986
7,198
4,351
-
-
-
317
-
107,854|Transfers
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-
(1,161)
6,000
(1,447)
-
-
-
-
-
3,392|Balance c/f
£
1,857
-
1,196
-
6,943
-
100
1,846
350
-
-
-
-
-
-
23,800
-
480
10,920
1,408
9,683
8,000
66,583|
|---|---|---|---|---|---|
10
Notes to the accounts continued
## Dementia Friendly Keighley
for the year ended 31 March 2022
## **4 Restricted funds continued**
## **Purpose of restriction**
## **Fund name**
BAME Project Building Communities Fund
Dementia awareness in the BAME community. National Lottery Community Fund support for the building connections project.
BDCT Winter Relief BDMC Covid BDMC Covid Relief BDMC Community Buildings BDMC Video Coop Sir George Martin Trust WY&H HCP Health Inequalities Keighley Town Council Mental Health Sustainability NLCF Covid Relief Transformation Fund 2020 Kickstart
Befriending service and ancillary activities. Covid pandemic infection prevention and control. Grant to support the charity during the Covid pandemic. Towards running costs of office. Production of video material. Support and maintenance of the charity's activities. For group based activities. Information, support, activities and resources for dementia sufferers. Support and maintenance of the charity's activities. To support communication equipment and systems. Maintenance of activities in ways appropriate to the Covid pandemic. Development of an organisational business plan.
To meet employment costs of a young person under the Kickstart scheme. The transfer is for a contribution to overhead support costs. Reduction of inequalities in health provision across communities. The transfer is for the agreed contribtion that the CIO committed to make towards this project.
Health and Inequalities
To meet employment costs of a young person under the Kickstart scheme. The transfer is for a contribution to overhead support costs. Provision of furniture for the new premises.
Kickstart 2
BDMC Community Chest BDMC Business Support grant
Support for the charity's development including fundraising, publicity and working with local businesses.
Towards plumbing and electrical work at new premises Accessibility improvements in the new premises.
W.G. Edwards Foundation Towards plumbing and electrical work at new premises NLCF Changing Space Accessibility improvements in the new premises. Diagnostic Pathway Support Supporting dementia sufferers and their carers around the time of their dementia diagnosis.
## **5 Related party transactions**
## **Trustee expenses**
No trustee received any expenses during this year or the previous year.
## **Trustee remuneration and benefits**
No trustee received any remuneration or benefit during this or the previous year.
## **Other related party transactions**
|**Other transactions with trustees or related parties**
Nadette Kearton
Daughter of trustee
Employee for Vaccine
Rollout project
**Name of trustee**
**or related party**
**Relationship to**
**charity**
**Description of transaction**|2022
£
455
455|2021
£
1,120
1,120|
|---|---|---|
11