2021-09-30-accounts - Sherfield Park Community Association

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Sherfield Park Community Association (SPCA) Trustees Annual Report for AGM 8[th] July 2022

Intro

In what again has been an unusual and hard year with Covid still around we are very fortunate that we have been able to reopen and be almost back to normal operations at the community centre.

Looking ahead our main challenge this next year is to try and keep control of our costs as everything from energy to supplies are rapidly increasing in price on an almost daily rate.

This year we’ve had to find a new accountant as our old one sadly wasn’t able to continue. We’ve spent a long time looking and assessing the various digital accounts packages and have now settled on Xero and hope to have fully moved over for the next financial year and our new accountant also has access to this as well.

We are currently running social media campaigns for trustees to join us. If you think you might like to join us speak to any trustee who will be more than happy to chat

SPCA AGM 28.02.2020

SPCA Activities

This year we welcomed Ian to the trustee team. Ian has brought a wealth of database knowledge and computer skills and is an active volunteer with the youth club and the centre for events

This year saw us launch our brand-new website which is a lot more user friendly. Louise, Sarah and Ian have all been trained and are now updating the relevant pages as and when required.

We’ve been looking into car charging points at the centre and are in talks with a number of companies with a view to having them installed.

The Community Centre Lease has now been submitted to the Land Registry and is currently waiting to be processed. There is a backlog, so we don’t know any timescales for responses. We’re hoping after the work that has been done after the previous rejection that this time it should get through with no issues

Events

We are fortunate that we have been able to restart our events program and have run several small events including Bingo which was the first time we have done this. Steve Levin was our bingo caller on the night which was a great success.

Trustees Annual Report - SPCA AGM 08.07.22

A number of successful craft evenings have also taken place this year with more planned

With great Xmas and Easter with fun packed activities last year we now look forward to getting back to our large events.

This year we marked the Jubilee with a fantastic picnic in the park and we’re looking forward to having our first Sherfest tomorrow with a carnival theme and the weather looks like it’s going to be great. Sarah Louise and the trustees have done a fantastic job organising this year’s event.

Our ever popular Thursday café reopened this year too. Currently every 2 weeks with plans to hopefully get back top our normal weekly schedule. A big thankyou to the centre staff, Volunteers and everyone who’s supported the café on its return and the donations of tasty treats for everyone to enjoy.

New Regular Hirers

We welcomed Olympus training Club this last year to the centre

Redecoration & Maintenance

This year has seen the redecoration of the main sports hall and the longanticipated furniture for the reception seating areas. This now completes the centres refurbishment. The nursery has also had new toilets fitted.

Trustees Annual Report - SPCA AGM 08.07.22

Carpark bollards have now been fitted too and carparks locked outside of

our published opening hours

Looking to the future

The Trustees will be working on our Business Plan, updating the Constitution and procedures as well as looking for additional trustees and volunteers with much needed skillsets.

We look to be fully electronic with our accounts by the next financial year

Carl Lesh, Chairman

Trustees Annual Report - SPCA AGM 08.07.22

Sherfield Park FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2021 Charlty Number 1170953

SHERFIELD PARK COMMUNITY ASSOCIATION TRUSTEES INFORMATION Trustges Carl Lesh (Chaimian) Steve Levin frfic* Chalrman). Reslgned Marth 2021) Sarah Morgan (Treasurer) AudTey &)r(lon Claire Walker Sue Yearsley lan Pegrarn (&)w>inted June 2021) Charlty Numbw 11709S3 Prln¢lpl• Address Sunwo(yJ Drlve sherfie-L0ddc#I Hook Hampshlre RG27 OFP Independent Examln•r PKB A¢(x)unlants Llmtted Beethey House 87 Church Street Crtr•Ahwie RG45 7AW Bankgr• Bardays Bank PLC 8 Market Place Baslngstoke Hampshire RG217QA

INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES OF SHERFIELD PARK COMMUNITY ASSOCIATION Independent amIn03 roport to the TNstees of SrfknId Pwk Communlty Assoclation I report to th8 Truste8s on our examination of Ihe financial statements of the (tharlty rthe TrusY'> for the year ended 30 S8ptsmb8r 2021. Responslbllllles and basls of report As th8 chartrfs trnstees of Trust yuj are responsible for the preparation of the accounts in alxordance vAth the requlrements of Ihe Ch8rities Ad 2011 (the 2011 Ad). Having satisfi1 myself that the accounts of the tharlty are not rwluired to b6 audlted and are elSglble ts Independent examination, I rep(xt in respect of my examination of the Trust's accounts carrfed out under section 145 of th8 Charities Act 2011 (°th8 2011 Acl'l. In carying out my examinath'on. I have follopd the aptAlcable Dlreclions given by the Charty CommlsslcKTr under se( 145(5)(b) of the 2011 Act. Ind¢pand•nt exarnlrnrfs stat•mo I have o)mpleted my examlnatlon. I cxn (xyffirni that no materlal matters have come to my attention (other than that disd05ed bel¢)w) in )DeC¢M)n with the examinalion whlch gives me cause to bell8ve that In, any materlal respt. accountlng r8cords were not kept in accordanc with sectlon 130 of the Act ¢X the accounts do not ac£ortl the accounting rec • the accounts do not comply with the accoUnng requirement other than any r&]ulrement that the ac(x)unts giv8 a tnje and fair view whlch is not a matter consldered as part of an indewKlent examinakn; or the accounts have not been prepared in accordance with Ihe methods and prlnciples of Ihe Statement of Recommended Predice for accoUnn9 and rewtlng by charities. Indopendent gxamlnerfs •latomont- matters of Con ld8nlllled Thg accounts in previous yeats were not ceCtty statad wtth inc(¥ne and expenditure totsls telng inaccuralely reported. The closing cash balances were not correcdy stated. An adjustment has been accounted for to c#)rrect the balances aCCdIngly. PKB Accountants Umlted B88chey House 87 Church Stroot Crowthorno RG45 7AW Date: 30 ltstL

SHERFIELD PARK COMIAUNrrY ASSOCIATION RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 30 SEPTEMBER 2021 Total 2021 Total 2020 funds d funds RECEIPTS Grants and t)onations Fundralslng adlvlties Hir8 Charges Rental Income Other income 13.737 6.315 52.890 22,750 4.479 3.203 18,216 9,518 52,890 22.750 19,893 3.416 56,940 20.869 95,692 7.682 103,374 102,319 PAYMENTS Fundraising and events Employeo costs Admlnislralion Maintenance Utilities Insurance & Licensing Asset Purchases Other (Indudlng Sundry) Centre Expanslon Professlonal Fees 1.387 43.3( 1.8 24,767 10.071 1,387 3,303 46,609 1,890 25,017 10,071 1.547 33.082 1,182 36,534 9.306 250 1.738 2.910 6,870 5,447 897 95,114 2,976 86,135 2,976 92,598 6.463 Not rocolptsi plymgnts 1,219 10.776 7.205 Cash funds at the beglnnlng of Ihe year 69,591 2.800 72,391 64,829 Correctlon for Incorred acwunt5 2020 357 Cash funds at the end of the year 79,148 4,019 83.167 72,391

SHERFIELD PARK COMMUNrrY ASSOCIATION ASSETS AND LIABILITIES FOR THE YEAR ENDED 30 SEPTEMBER 2021 2021 2020 ASSErs Cash Funds Cash arKI Bank Cash Reserves 22.895 12.125 83.167 72,391 Oth•r Monotary assets Hire deposits held Flxed A880ts for tho Charlty's own u Gffted assets Purchased as8ets 16.798 16,798 73,1)D7 68,359 Total Assets 156.174 140.750 UA8ILmES Refunds due Tax liabilities Supplier amounts due Total Uabllllles Net Assets 156.174 140,750 Approved by the trustees on Ihe 26 * tsLi arKI signed on their behalf by: Carf Lesh (Chalrnian)

SHERFIELD PARK COMMUNrrY ASSOCIATION NOTES TO THE ACCOUNTS 1. Donatlons and Grants Donatk)ns kilty received in the year wwe all unrestricted. ReStrted fund grants recelved in the year have been allocated in accordanc8 with the Grdntorfs wishes. Grdnts indude income recetved under thè govemment Jckn Retenti[ Scheme. FU1rd1s1ng Income received in the year ¢(wts of restricted inc(xne that has been allocated In acrnrdance wlth the furKlraising pwpose. 2. Trustees expon8eg Thore were no trustees, expenses pald for the year ended 30 September 2021 nor for the year ended 30 September 2020. 3. Flx•d A•setg lor tho Charfvs own Unre8trl¢ted assots . Cost Furnltur• Flxturns and FSttlngs 56,359 Computer• Sportlng and and other D•velopmonl oqulpm•nt oqulprnont 11.025 975 As at 1 Odober 2020 G1ft8d addlllons Purchased additions Disposals 68.359 4.179 469 4,648 As at 30 S•ptembgr 2020 975 73.007 4. Golng concern At the lime of apwOng the receipts and payments a¢nI, the trustees, have a r8asonable expectallm that the charity has adequate reswrces to c¥Jntlnue in operational 8XiStence for the foreseeable fuknre. Thus Ihe trustees wntinue to adopt the going Goncem basis of accounling in preparing the Income and experKliture acccwnL

Sherfield Park FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2021 Charlty Number 1170953