Sherfield Park Community Association (SPCA) Trustees Annual Report for AGM 8[th] July 2022 

## **Intro** 

In what again has been an unusual and hard year with Covid still around we are very fortunate that we have been able to reopen and be almost back to normal operations at the community centre. 

Looking ahead our main challenge this next year is to try and keep control of our costs as everything from energy to supplies are rapidly increasing in price on an almost daily rate. 

This year we’ve had to find a new accountant as our old one sadly wasn’t able to continue. We’ve spent a long time looking and assessing the various digital accounts packages and have now settled on Xero and hope to have fully moved over for the next financial year and our new accountant also has access to this as well. 

We are currently running social media campaigns for trustees to join us. If you think you might like to join us speak to any trustee who will be more than happy to chat 

SPCA AGM 28.02.2020 

1 



## **SPCA Activities** 

This year we welcomed Ian to the trustee team. Ian has brought a wealth of database knowledge and computer skills and is an active volunteer with the youth club and the centre for events 

This year saw us launch our brand-new website which is a lot more user friendly. Louise, Sarah and Ian have all been trained and are now updating the relevant pages as and when required. 

We’ve been looking into car charging points at the centre and are in talks with a number of companies with a view to having them installed. 

The Community Centre Lease has now been submitted to the Land Registry and is currently waiting to be processed. There is a backlog, so we don’t know any timescales for responses. We’re hoping after the work that has been done after the previous rejection that this time it should get through with no issues 

## **Events** 

We are fortunate that we have been able to restart our events program and have run several small events including Bingo which was the first time we have done this. Steve Levin was our bingo caller on the night which was a great success. 

Trustees Annual Report - SPCA AGM 08.07.22 

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A number of successful craft evenings have also taken place this year with more planned 

With great Xmas and Easter with fun packed activities last year we now look forward to getting back to our large events. 

This year we marked the Jubilee with a fantastic picnic in the park and we’re looking forward to having our first Sherfest tomorrow with a carnival theme and the weather looks like it’s going to be great. Sarah Louise and the trustees have done a fantastic job organising this year’s event. 

Our ever popular Thursday café reopened this year too. Currently every 2 weeks with plans to hopefully get back top our normal weekly schedule. A big thankyou to the centre staff, Volunteers and everyone who’s supported the café on its return and the donations of tasty treats for everyone to enjoy. 

## **New Regular Hirers** 

We welcomed Olympus training Club this last year to the centre 

## **Redecoration & Maintenance** 

This year has seen the redecoration of the main sports hall and the longanticipated furniture for the reception seating areas. This now completes the centres refurbishment. The nursery has also had new toilets fitted. 

Trustees Annual Report - SPCA AGM 08.07.22 

3 



Carpark bollards have now been fitted too and carparks locked outside of 

our published opening hours 

## **Looking to the future** 

The Trustees will be working on our Business Plan, updating the Constitution and procedures as well as looking for additional trustees and volunteers with much needed skillsets. 

We look to be fully electronic with our accounts by the next financial year 

Carl Lesh, Chairman 

Trustees Annual Report - SPCA AGM 08.07.22 

4 



Sherfield Park
FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30 SEPTEMBER 2021
Charlty Number 1170953

SHERFIELD PARK COMMUNITY ASSOCIATION
TRUSTEES INFORMATION
Trustges
Carl Lesh
(Chaimian)
Steve Levin frfic* Chalrman). Reslgned Marth 2021)
Sarah Morgan (Treasurer)
AudTey &)r(lon
Claire Walker
Sue Yearsley
lan Pegrarn (&)w>inted June 2021)
Charlty Numbw
11709S3
Prln¢lpl• Address
Sunwo(yJ Drlve
sherfie￿￿-L0ddc#I
Hook
Hampshlre
RG27 OFP
Independent Examln•r
PKB A¢(x)unlants Llmtted
Beethey House
87 Church Street
Crtr•Ahwie
RG45 7AW
Bankgr•
Bardays Bank PLC
8 Market Place
Baslngstoke
Hampshire
RG217QA

INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES OF
SHERFIELD PARK COMMUNITY ASSOCIATION
Independent ￿amIn0￿3 roport to the TNstees of S￿rfknId Pwk Communlty
Assoclation
I report to th8 Truste8s on our examination of Ihe financial statements of the (tharlty rthe
TrusY'> for the year ended 30 S8ptsmb8r 2021.
Responslbllllles and basls of report
As th8 chartrfs trnstees of Trust yuj are responsible for the preparation of the
accounts in alxordance vAth the requlrements of Ihe Ch8rities Ad 2011 (the 2011 Ad).
Having satisfi￿1 myself that the accounts of the tharlty are not rwluired to b6 audlted and
are elSglble ts Independent examination, I rep(xt in respect of my examination of the
Trust's accounts carrfed out under section 145 of th8 Charities Act 2011 (°th8 2011 Acl'l.
In carying out my examinath'on. I have follo*pd the aptAlcable Dlreclions given by the
Charty CommlsslcKTr under se￿(￿ 145(5)(b) of the 2011 Act.
Ind¢pand•nt exarnlrnrfs stat•mo
I have o)mpleted my examlnatlon. I cxn (xyffirni that no materlal matters have come to
my attention (other than that disd05ed bel¢)w) in ￿)DeC¢M)n with the examinalion whlch
gives me cause to bell8ve that In, any materlal resp￿t.
accountlng r8cords were not kept in accordanc* with sectlon 130 of the Act ¢X
the accounts do not ac£ortl the accounting rec
• the accounts do not comply with the accoUn￿ng requirement other than any
r&]ulrement that the ac(x)unts giv8 a tnje and fair view whlch is not a matter
consldered as part of an indewKlent examinakn; or
the accounts have not been prepared in accordance with Ihe methods and
prlnciples of Ihe Statement of Recommended Predice for accoUn￿n9 and
rewtlng by charities.
Indopendent gxamlnerfs •latomont- matters of Con￿ ld8nlllled
Thg accounts in previous yeats were not c￿eCtty statad wtth inc(¥ne and expenditure
totsls telng inaccuralely reported. The closing cash balances were not correcdy stated.
An adjustment has been accounted for to c#)rrect the balances aCC￿dIngly.
PKB Accountants Umlted
B88chey House
87 Church Stroot
Crowthorno
RG45 7AW
Date: 30 ￿ ltstL

SHERFIELD PARK COMIAUNrrY ASSOCIATION
RECEIPTS AND PAYMENTS ACCOUNT
FOR THE YEAR ENDED 30 SEPTEMBER 2021
Total
2021
Total
2020
funds
d funds
RECEIPTS
Grants and t)onations
Fundralslng adlvlties
Hir8 Charges
Rental Income
Other income
13.737
6.315
52.890
22,750
4.479
3.203
18,216
9,518
52,890
22.750
19,893
3.416
56,940
20.869
95,692
7.682
103,374
102,319
PAYMENTS
Fundraising and events
Employeo costs
Admlnislralion
Maintenance
Utilities
Insurance & Licensing
Asset Purchases
Other (Indudlng Sundry)
Centre Expanslon
Professlonal Fees
1.387
43.3(
1.8
24,767
10.071
1,387
3,303 46,609
1,890
25,017
10,071
1.547
33.082
1,182
36,534
9.306
250
1.738
2.910
6,870
5,447
897
95,114
2,976
86,135
2,976
92,598
6.463
Not rocolptsi
plymgnts
1,219
10.776
7.205
Cash funds at the
beglnnlng of Ihe year
69,591
2.800
72,391
64,829
Correctlon for Incorred
acwunt5 2020
357
Cash funds at the end
of the year
79,148
4,019
83.167
72,391

SHERFIELD PARK COMMUNrrY ASSOCIATION
ASSETS AND LIABILITIES
FOR THE YEAR ENDED 30 SEPTEMBER 2021
2021
2020
ASSErs
Cash Funds
Cash arKI Bank
Cash Reserves
22.895
12.125
83.167
72,391
Oth•r Monotary assets
Hire deposits held
Flxed A880ts for tho Charlty's own u
Gffted assets
Purchased as8ets
16.798
16,798
73,1)D7
68,359
Total Assets
156.174
140.750
UA8ILmES
Refunds due
Tax liabilities
Supplier amounts due
Total Uabllllles
Net Assets
156.174
140,750
Approved by the trustees on Ihe 26 * tsLi arKI signed on their behalf by:
Carf Lesh
(Chalrnian)

SHERFIELD PARK COMMUNrrY ASSOCIATION
NOTES TO THE ACCOUNTS
1. Donatlons and Grants
Donatk)ns ki￿lty received in the year wwe all unrestricted.
ReStr￿ted fund grants recelved in the year have been allocated in accordanc8 with
the Grdntorfs wishes.
Grdnts indude income recetved under thè govemment Jckn Retenti[￿ Scheme.
FU￿1rd1s1ng Income received in the year ¢(w￿ts of restricted inc(xne that has
been allocated In acrnrdance wlth the furKlraising pwpose.
2. Trustees expon8eg
Thore were no trustees, expenses pald for the year ended 30 September 2021 nor
for the year ended 30 September 2020.
3. Flx•d A•setg lor tho Charfvs own
Unre8trl¢ted assots . Cost
Furnltur•
Flxturns and
FSttlngs
56,359
Computer• Sportlng and
and other D•velopmonl
oqulpm•nt oqulprnont
11.025
975
As at 1 Odober 2020
G1ft8d addlllons
Purchased additions
Disposals
68.359
4.179
469
4,648
As at 30 S•ptembgr 2020
975
73.007
4. Golng concern
At the lime of apwO￿ng the receipts and payments a¢￿￿nI, the trustees, have a
r8asonable expectallm that the charity has adequate reswrces to c¥Jntlnue in
operational 8XiStence for the foreseeable fuknre. Thus Ihe trustees wntinue to
adopt the going Goncem basis of accounling in preparing the Income and
experKliture acccwnL

Sherfield Park
FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30 SEPTEMBER 2021
Charlty Number 1170953

SHERFIELD PARK COMMUNITY ASSOCIATION
TRUSTEES INFORMATION
Trustges
Carl Lesh
(Chaimian)
Steve Levin frfic* Chalrman). Reslgned Marth 2021)
Sarah Morgan (Treasurer)
AudTey &)r(lon
Claire Walker
Sue Yearsley
lan Pegrarn (&)w>inted June 2021)
Charlty Numbw
11709S3
Prln¢lpl• Address
Sunwo(yJ Drlve
sherfie￿￿-L0ddc#I
Hook
Hampshlre
RG27 OFP
Independent Examln•r
PKB A¢(x)unlants Llmtted
Beethey House
87 Church Street
Crtr•Ahwie
RG45 7AW
Bankgr•
Bardays Bank PLC
8 Market Place
Baslngstoke
Hampshire
RG217QA

INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES OF
SHERFIELD PARK COMMUNITY ASSOCIATION
Independent ￿amIn0￿3 roport to the TNstees of S￿rfknId Pwk Communlty
Assoclation
I report to th8 Truste8s on our examination of Ihe financial statements of the (tharlty rthe
TrusY'> for the year ended 30 S8ptsmb8r 2021.
Responslbllllles and basls of report
As th8 chartrfs trnstees of Trust yuj are responsible for the preparation of the
accounts in alxordance vAth the requlrements of Ihe Ch8rities Ad 2011 (the 2011 Ad).
Having satisfi￿1 myself that the accounts of the tharlty are not rwluired to b6 audlted and
are elSglble ts Independent examination, I rep(xt in respect of my examination of the
Trust's accounts carrfed out under section 145 of th8 Charities Act 2011 (°th8 2011 Acl'l.
In carying out my examinath'on. I have follo*pd the aptAlcable Dlreclions given by the
Charty CommlsslcKTr under se￿(￿ 145(5)(b) of the 2011 Act.
Ind¢pand•nt exarnlrnrfs stat•mo
I have o)mpleted my examlnatlon. I cxn (xyffirni that no materlal matters have come to
my attention (other than that disd05ed bel¢)w) in ￿)DeC¢M)n with the examinalion whlch
gives me cause to bell8ve that In, any materlal resp￿t.
accountlng r8cords were not kept in accordanc* with sectlon 130 of the Act ¢X
the accounts do not ac£ortl the accounting rec
• the accounts do not comply with the accoUn￿ng requirement other than any
r&]ulrement that the ac(x)unts giv8 a tnje and fair view whlch is not a matter
consldered as part of an indewKlent examinakn; or
the accounts have not been prepared in accordance with Ihe methods and
prlnciples of Ihe Statement of Recommended Predice for accoUn￿n9 and
rewtlng by charities.
Indopendent gxamlnerfs •latomont- matters of Con￿ ld8nlllled
Thg accounts in previous yeats were not c￿eCtty statad wtth inc(¥ne and expenditure
totsls telng inaccuralely reported. The closing cash balances were not correcdy stated.
An adjustment has been accounted for to c#)rrect the balances aCC￿dIngly.
PKB Accountants Umlted
B88chey House
87 Church Stroot
Crowthorno
RG45 7AW
Date: 30 ￿ ltstL

SHERFIELD PARK COMIAUNrrY ASSOCIATION
RECEIPTS AND PAYMENTS ACCOUNT
FOR THE YEAR ENDED 30 SEPTEMBER 2021
Total
2021
Total
2020
funds
d funds
RECEIPTS
Grants and t)onations
Fundralslng adlvlties
Hir8 Charges
Rental Income
Other income
13.737
6.315
52.890
22,750
4.479
3.203
18,216
9,518
52,890
22.750
19,893
3.416
56,940
20.869
95,692
7.682
103,374
102,319
PAYMENTS
Fundraising and events
Employeo costs
Admlnislralion
Maintenance
Utilities
Insurance & Licensing
Asset Purchases
Other (Indudlng Sundry)
Centre Expanslon
Professlonal Fees
1.387
43.3(
1.8
24,767
10.071
1,387
3,303 46,609
1,890
25,017
10,071
1.547
33.082
1,182
36,534
9.306
250
1.738
2.910
6,870
5,447
897
95,114
2,976
86,135
2,976
92,598
6.463
Not rocolptsi
plymgnts
1,219
10.776
7.205
Cash funds at the
beglnnlng of Ihe year
69,591
2.800
72,391
64,829
Correctlon for Incorred
acwunt5 2020
357
Cash funds at the end
of the year
79,148
4,019
83.167
72,391

SHERFIELD PARK COMMUNrrY ASSOCIATION
ASSETS AND LIABILITIES
FOR THE YEAR ENDED 30 SEPTEMBER 2021
2021
2020
ASSErs
Cash Funds
Cash arKI Bank
Cash Reserves
22.895
12.125
83.167
72,391
Oth•r Monotary assets
Hire deposits held
Flxed A880ts for tho Charlty's own u
Gffted assets
Purchased as8ets
16.798
16,798
73,1)D7
68,359
Total Assets
156.174
140.750
UA8ILmES
Refunds due
Tax liabilities
Supplier amounts due
Total Uabllllles
Net Assets
156.174
140,750
Approved by the trustees on Ihe 26 * tsLi arKI signed on their behalf by:
Carf Lesh
(Chalrnian)

SHERFIELD PARK COMMUNrrY ASSOCIATION
NOTES TO THE ACCOUNTS
1. Donatlons and Grants
Donatk)ns ki￿lty received in the year wwe all unrestricted.
ReStr￿ted fund grants recelved in the year have been allocated in accordanc8 with
the Grdntorfs wishes.
Grdnts indude income recetved under thè govemment Jckn Retenti[￿ Scheme.
FU￿1rd1s1ng Income received in the year ¢(w￿ts of restricted inc(xne that has
been allocated In acrnrdance wlth the furKlraising pwpose.
2. Trustees expon8eg
Thore were no trustees, expenses pald for the year ended 30 September 2021 nor
for the year ended 30 September 2020.
3. Flx•d A•setg lor tho Charfvs own
Unre8trl¢ted assots . Cost
Furnltur•
Flxturns and
FSttlngs
56,359
Computer• Sportlng and
and other D•velopmonl
oqulpm•nt oqulprnont
11.025
975
As at 1 Odober 2020
G1ft8d addlllons
Purchased additions
Disposals
68.359
4.179
469
4,648
As at 30 S•ptembgr 2020
975
73.007
4. Golng concern
At the lime of apwO￿ng the receipts and payments a¢￿￿nI, the trustees, have a
r8asonable expectallm that the charity has adequate reswrces to c¥Jntlnue in
operational 8XiStence for the foreseeable fuknre. Thus Ihe trustees wntinue to
adopt the going Goncem basis of accounling in preparing the Income and
experKliture acccwnL