Trustees’ Annual Report for the period:
From 04/02/2023 Period start date To 03/02/2024 Period end date
Charity name: Pride in Ely CIO
Charity registration number: 1170817
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | We are a community based charity for LGBTQ+ individuals in Ely. We have created a safe place for people to meet in Ely. Our first Pride in Ely event was held in August 2018 and this has been well supported within the City. For 2023 we held our 4th Pride in Ely event. Our ultimate aim is to be able to offer more support by working with other organisations and in particular to educate around diversity and inclusion and provide more safe-space events and social opportunities in addition to our main Pride Day. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Fundraising via stalls at community events throughout the year of 2023. Organising and operating the 2023 Pride Day event in August. In particular our own merchandise and beer stalls, plus revenue from donations and stall pitch fees. We also ran 2 Drag Bingo events which raised significant funds and provided a safe space. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees have read the guidance and it is in keeping with our aims and objectives. |
Additional information (optional)
SORP reference N/A Para 1.38 Policy on grant making N/A Para 1.38 Policy on social investment including program related investment N/A Para 1.38 Contribution made by volunteers N/A Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | We’ve identified the following as our principal achievements this year: ● We expanded our trustee pool this year following our determination of this need in the previous period, however we do still need to continue to address this by significantly enlarging our team going forward. ● We were able to organise and host more non-Pride Day events, providing more safe-space opportunities, opportunities to socialise and fundraising for the charities. ● We achieved an attendance of around 4500 people on the day, and improvement on the depressed turnout of the previous year. |
Additional information (optional)
| Achievements against objectives set |
Para 1.41 | Due to our still low number of trustees, we were not able to achieve as much progress in our education and outreach areas, however we were able to provide a highly successful and expanded Pride event, with excellent turnout and a true safe space for learning and self-expression for the LGBTQ+ community and beyond. |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | Due to a low number of trustees and volunteers, much of the time which should have been dedicated to fundraising and sponsorship was used to ensure the main Pride Day event was possible. We did achieve some small grants and donations, however this is an area which needs significant improvement going forward. |
| Investment performance against objectives |
Para 1.41 | Our investment in infrastructure, stock and consumable items was again high this year, but it was in service of expanding our ability to maximise main revenue streams on Pride Day and at other events we will run, present and into the future, for example the purchase of a new gazebo system and ePos kit. The results ably demonstrate that our expanded footprint, ability to newly take card payments and to operate our own bar were worth the investment and we end the period with stock in hand plus infrastructure to increase earnings in subsequent years. |
| Other | Again due to the pressures with low numbers of trustees, following multiple resignations last year in our CIO’s leadership team and another this year, we were unable to meet all of our set qualitative or quantitative objectives for this year. |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | We close the year with £7,621.25 in the bank, an increase of £1,173.09 on the previous period. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The current account balance is maintained to ensure the ability to hold a new Pride festival each year and to allow us to invest in new programmes for outreach and education. |
| Amount of reserves held | Para 1.22 | £7,621.25 as per current account. |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | N/A |
Additional information (optional)
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Fundraising Donations Merchandise Wet sales Stall pitch fees Ticket sales |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | N/A |
| A description of the principal risks facing the charity |
Para 1.46 | • Trustee churn. • Leadership issues. • Political risks/climate • Due to our small team, relationships with stakeholders may easily be affected by personal interactions and lack of time to maintain working relationships. • Worsening state of the national economy. |
| Other | N/A |
Structure, Governance and Management
| Description of charity’s trusts: |
N/A | |
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Association |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Formerly this was fulfilled on a basis of personal recruitment. We have instituted a process of inviting potential trustees to join the CIO in a responsible junior role (Associate Director), undergoing a period of probation for a year (to include one Pride Festival) before inviting them to become a full Trustee. |
Additional information (optional)
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | Junior members will perform their roles under the supervision of at least one full Trustee. Junior members will sign a code of conduct, outlining their responsibilities and obligations to the CIO. |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | We have an executive committee who oversee governance and urgent matters. General Trustee committee who oversee general matters and the actions taken by the executive committee. General committee which includes all of the Trustees and Associate Directors. Sub-committees for specialised areas who report back to senior committees. |
| Relationship with any related parties |
Para 1.51 | Unofficial relationships with local organisations and governing bodies. |
| Other | N/A |
Reference and Administrative details
| Charity name | Pride in Ely CIO |
|---|---|
| Other name the charity uses | Pride in Ely, Cambridgeshire. Ely Pride. |
| Registered charity number | 1170817 |
| Charity’s principal address | Ely Pride, Office 10, 24 Barton Road, ELY, Cambridgeshire, CB7 4DE. |
Names of the charity trustees who manage the charity
| Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|
| Andrew David White | Chair | ||
| Simon TimothyPittock | Treasurer | ||
| Kiera Delaney | Governance Officer | ||
| Sherrie Halls | Secretary | ||
| Carol Thornton | Trustee |
– Corporate trustees names of the directors at the date the report was approved
Director name N/A
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year | |
|---|---|---|
| N/A |
Funds held as custodian trustees on behalf of others
| Description of the assets held in this capacity |
N/A |
|---|---|
| Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects |
N/A |
| Details of arrangements for safe custody and segregation of such assets from the charity’s own assets |
N/A |
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of adviser Name Address |
Type of adviser Name Address |
Type of adviser Name Address |
|
|---|---|---|---|
| Name of chief executive or names of senior staff members (Optional information) |
|||
Exemptions from disclosure
Reason for non-disclosure of key personnel details
N/A
Other optional information
N/A
PRIDE in ELY CIO Financial Report - February 4th 2023 to February 3rd 2024
| RECEIPTS | AMOUNT | ACCT |
|---|---|---|
| Donatons | £84.80 | NatWest |
| Drag Bingo Events | £4,787.78 | NatWest |
| External Events | £582.50 | NatWest |
| Grants | £250.00 | NatWest |
| Pride Day Stall Fees | £3,601.36 | NatWest |
| Pride Day Takings (Card) | £3,644.26 | NatWest |
| Pride Day Takings (Cash) | £1,984.47 | NatWest |
| TOTAL | £14,935.17 | |
| PAYMENTS | ||
| Bingo Event Costs | -£583.50 | NatWest |
| Equipment Costs | -£3,129.78 | NatWest |
| Event Floats | -£1,200.00 | NatWest |
| Event Insurance | -£841.52 | NatWest |
| Fuel | -£34.47 | NatWest |
| Licence Fees | -£63.00 | NatWest |
| Pride Day Stall | -£320.66 | NatWest |
| Refunds Out | -£100.00 | NatWest |
| Refunds In | £834.78 | NatWest |
| Reimbursements | -£462.00 | NatWest |
| Rider | -£58.19 | NatWest |
| Stock | -£6,461.11 | NatWest |
| Storage | -£160.00 | NatWest |
| Training | -£118.80 | NatWest |
| Vehicle Hire | -£240.00 | NatWest |
| Venue Fees | -£798.80 | NatWest |
| Web Fees | -£183.77 | NatWest |
| TOTAL | -£14,755.60 | |
| SURPLUS/DEFICIT | £392.04 | |
| Opening Balance | £7,229.21 | NatWest |
| Closing Balance at 03/02/2023 | £7,621.25 | NatWest |
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s) Mr Simon Timothy Pittock Mr Andrew White
Position (eg Treasurer, Trustee Trustee Secretary, Chair, etc)
Date Dec 1st, 2024