## **Trustees’ Annual Report for the period:**
**From 04/02/2023 Period start date To 03/02/2024 Period end date**
## **Charity name: Pride in Ely CIO**
## **Charity registration number: 1170817**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**We are a community based charity for LGBTQ+ individuals in**
**Ely. We have created a safe place for people to meet in Ely. Our**
**first Pride in Ely event was held in August 2018 and this has**
**been well supported within the City. For 2023 we held our 4th**
**Pride in Ely event. Our ultimate aim is to be able to offer more**
**support by working with other organisations and in particular**
**to educate around diversity and inclusion and provide more**
**safe-space events and social opportunities in addition to our**
**main Pride Day.**|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|**Fundraising via stalls at community events throughout the year**
**of 2023. Organising and operating the 2023 Pride Day event in**
**August. In particular our own merchandise and beer stalls, plus**
**revenue from donations and stall pitch fees. We also ran 2**
**Drag Bingo events which raised significant funds and provided**
**a safe space.**|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The trustees have read the guidance and it is in keeping with**
**our aims and objectives.**|
## **Additional information (optional)**
SORP reference **N/A** Para 1.38 Policy on grant making **N/A** Para 1.38 Policy on social investment including program related investment **N/A** Para 1.38 Contribution made by volunteers **N/A** Other
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**We’ve identified the following as our principal achievements**
**this year:**
●
**We expanded our trustee pool this year following our**
**determination of this need in the previous period,**
**however we do still need to continue to address this by**
**significantly enlarging our team going forward.**
●
**We were able to organise and host more non-Pride Day**
**events, providing more safe-space opportunities,**
**opportunities to socialise and fundraising for the**
**charities.**
●
**We achieved an attendance of around 4500 people on**
**the day, and improvement on the depressed turnout of**
**the previous year.**|
## **Additional information (optional)**
|Achievements against
objectives set|Para 1.41|**Due to our still low number of trustees, we were not able to**
**achieve as much progress in our education and outreach**
**areas, however we were able to provide a highly successful**
**and expanded Pride event, with excellent turnout and a true**
**safe space for learning and self-expression for the LGBTQ+**
**community and beyond.**|
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41|**Due to a low number of trustees and volunteers, much of the**
**time which should have been dedicated to fundraising and**
**sponsorship was used to ensure the main Pride Day event was**
**possible. We did achieve some small grants and donations,**
**however this is an area which needs significant improvement**
**going forward.**|
|Investment performance
against objectives|Para 1.41|**Our investment in infrastructure, stock and consumable items**
**was again high this year, but it was in service of expanding our**
**ability to maximise main revenue streams on Pride Day and at**
**other events we will run, present and into the future, for**
**example the purchase of a new gazebo system and ePos kit.**
**The results ably demonstrate that our expanded footprint,**
**ability to newly take card payments and to operate our own bar**
**were worth the investment and we end the period with stock in**
**hand plus infrastructure to increase earnings in subsequent**
**years.**|
|Other||**Again due to the pressures with low numbers of trustees,**
**following multiple resignations last year in our CIO’s leadership**
**team and another this year, we were unable to meet all of our**
**set qualitative or quantitative objectives for this year.**|
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|We close the year with £7,621.25 in the bank, an increase of
£1,173.09 on the previous period.|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**The current account balance is maintained to ensure the ability**
**to hold a new Pride festival each year and to allow us to invest**
**in new programmes for outreach and education.**|
|Amount of reserves held|Para 1.22|**£7,621.25 as per current account.**|
|Reasons for holding zero
reserves|Para 1.22|**N/A**|
|Details of fund materially in
deficit|Para 1.24|**N/A**|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**N/A**|
## **Additional information (optional)**
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**Fundraising**
**Donations**
**Merchandise**
**Wet sales**
**Stall pitch fees**
**Ticket sales**|
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**N/A**|
|A description of the principal
risks facing the charity|Para 1.46|•
**Trustee churn.**
•
**Leadership issues.**
•
**Political risks/climate**
•
**Due to our small team, relationships with stakeholders**
**may easily be affected by personal interactions and**
**lack of time to maintain working relationships.**
•
**Worsening state of the national economy.**|
|Other||**N/A**|
## **Structure, Governance and Management**
|Description of charity’s
trusts:||**N/A**|
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|**Association**|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**CIO**|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Formerly this was fulfilled on a basis of personal recruitment.**
**We have instituted a process of inviting potential trustees to**
**join the CIO in a responsible junior role (Associate Director),**
**undergoing a period of probation for a year (to include one**
**Pride Festival) before inviting them to become a full Trustee.**|
## **Additional information (optional)**
|Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|**Junior members will perform their roles under the supervision**
**of at least one full Trustee.**
**Junior members will sign a code of conduct, outlining their**
**responsibilities and obligations to the CIO.**|
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**We have an executive committee who oversee governance and**
**urgent matters.**
**General Trustee committee who oversee general matters and**
**the actions taken by the executive committee.**
**General committee which includes all of the Trustees and**
**Associate Directors.**
**Sub-committees for specialised areas who report back to**
**senior committees.**|
|Relationship with any related
parties|Para 1.51|**Unofficial relationships with local organisations and governing**
**bodies.**|
|Other||**N/A**|
## **Reference and Administrative details**
|Charity name|Pride in Ely CIO|
|---|---|
|Other name the charity uses|Pride in Ely, Cambridgeshire. Ely Pride.|
|Registered charity number|1170817|
|Charity’s principal address|Ely Pride, Office 10,
24 Barton Road,
ELY,
Cambridgeshire,
CB7 4DE.|
## **Names of the charity trustees who manage the charity**
|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or**
**body) entitled to**
**appoint trustee (if**
**any)**|
|---|---|---|---|
|Andrew David White|Chair|||
|Simon TimothyPittock|Treasurer|||
|Kiera Delaney|Governance Officer|||
|Sherrie Halls|Secretary|||
|Carol Thornton|Trustee|||
## – Corporate trustees names of the directors at the date the report was approved
**Director name N/A**
Name of trustees holding title to property belonging to the charity
|**Trustee name**|**Dates acted if not for whole year**||
|---|---|---|
||||
|**N/A**|||
## **Funds held as custodian trustees on behalf of others**
|Description of the assets
held in this capacity|N/A|
|---|---|
|Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|N/A|
|Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own assets|N/A|
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
||**Type of adviser**
**Name**
**Address**|**Type of adviser**
**Name**
**Address**|**Type of adviser**
**Name**
**Address**|
|---|---|---|---|
|||||
|||||
|||||
|||||
||**Name of chief executive or names of senior staff members (Optional**
**information)**|||
|||||
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
**N/A**
## **Other optional information**
## **N/A**
## **PRIDE in ELY CIO Financial Report - February 4th 2023 to February 3rd 2024**
|**RECEIPTS**|**AMOUNT**|**ACCT**|
|---|---|---|
|Donatons|£84.80|NatWest|
|Drag Bingo Events|£4,787.78|NatWest|
|External Events|£582.50|NatWest|
|Grants|£250.00|NatWest|
|Pride Day Stall Fees|£3,601.36|NatWest|
|Pride Day Takings (Card)|£3,644.26|NatWest|
|Pride Day Takings (Cash)|£1,984.47|NatWest|
|**TOTAL**|**£14,935.17**||
|**PAYMENTS**|||
|Bingo Event Costs|-£583.50|NatWest|
|Equipment Costs|-£3,129.78|NatWest|
|Event Floats|-£1,200.00|NatWest|
|Event Insurance|-£841.52|NatWest|
|Fuel|-£34.47|NatWest|
|Licence Fees|-£63.00|NatWest|
|Pride Day Stall|-£320.66|NatWest|
|Refunds Out|-£100.00|NatWest|
|Refunds In|£834.78|NatWest|
|Reimbursements|-£462.00|NatWest|
|Rider|-£58.19|NatWest|
|Stock|-£6,461.11|NatWest|
|Storage|-£160.00|NatWest|
|Training|-£118.80|NatWest|
|Vehicle Hire|-£240.00|NatWest|
|Venue Fees|-£798.80|NatWest|
|Web Fees|-£183.77|NatWest|
|**TOTAL**|**-£14,755.60**||
|**SURPLUS/DEFICIT**|**£392.04**||
|Opening Balance|**£7,229.21**|NatWest|
|Closing Balance at 03/02/2023|**£7,621.25**|NatWest|
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)**
**Full name(s)** Mr Simon Timothy Pittock Mr Andrew White
**Position (eg** Treasurer, Trustee Trustee **Secretary, Chair, etc)**
**Date** Dec 1st, 2024