Trustees’ Annual Report for the period:
From 04/02/2021 Period start date To 03/02/2022 Period end date
Charity name: Pride in Ely CIO
Charity registration number: 1170817
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | We are a community based charity for LGBTQ+ individuals in Ely. We have created a safe place for people to meet in Ely. Our first Pride in Ely event was held in August 2018 and this has been well supported within the City. For 2023 we held our 4th Pride in Ely event. Our ultimate aim is to be able to offer more support by working with other organisations and in particular to educate around diversity and inclusion and provide more safe-space events and social opportunities in addition to our main Pride Day. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Fundraising via stalls at community events throughout the year of 2022. Organising and operating the 2022 Pride Day event in August. In particular our own merchandise and beer stalls, plus revenue from donations and stall pitch fees. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees have read the guidance and it is in keeping with our aims and objectives. |
Additional information (optional)
SORP reference N/A Para 1.38 Policy on grant making N/A Para 1.38 Policy on social investment including program related investment N/A Para 1.38 Contribution made by volunteers N/A Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | We’ve identified the following as our principal achievements this year: ● We expanded our trustees this year which has helped with operational issues, however we do need to address this head-on for our next year and significantly enlarge our team so that we can better achieve our Charitable Aims and reduce the overload load/stress on individuals. ● We were able to organise and host more non-Pride Day events, providing more safe-space opportunities, opportunities to socialise and fundraising for the charities ● We achieved an attendance of over 3-4000 people on the day, this was down on the previous year but a good result given a number of difficult factors including train strikes, dire weather forecast, a clash with Norwich Pride and nearby Cambridge Folk Festival. ● We coordinated with the District Council’s Markets Team, who branded and ran a Pride-themed “Foodie Friday” event on the day before Pride, expanding our fringe festival aims for Pride in Ely. This included decorating Ely’s market place with Pride flags and bunting, helping to raise awareness of and spread a message of usualisation and acceptance of the LGBTQ+ community. |
Additional information (optional)
| Achievements against objectives set |
Para 1.41 | Due to our low number of trustees, we were not able to achieve as much progress in our education and outreach areas, however we were able to provide a highly successful and expanded Pride event, with excellent turnout and a true safe space for learning and self-expression for the LGBTQ+ community and beyond. |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | Due to a low number of trustees and volunteers, much of the time which should have been dedicated to fundraising and sponsorship was used to ensure the main Pride Day event was possible. We did however achieve some of our goals, raising £2,131.38 in donations, sponsorship and other non-revenue- based income. |
| Investment performance against objectives |
Para 1.41 | Our investment in infrastructure, stock and consumable items was high this year, but it was in service of expanding our ability to maximise main revenue streams on Pride Day and at other events we will run, present and into the future. The results ably demonstrate that our expanded footprint, ability to newly take card payments and to operate our own bar were worth the investment and we end the period with stock in hand plus infrastructure to increase earnings in subsequent years. |
| Other | Again due to the pressures with low numbers of trustees, following multiple resignations last year in our CIO’s leadership team and another this year, we were unable to meet all of our set qualitative or quantitative objectives for this year. |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | We close the year with £6448.16 in the bank, a decrease of £1778.97 on the previous period. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The current account balance is maintained to ensure the ability to hold a new Pride festival each year and to allow us to invest in new programmes for outreach and education. |
| Amount of reserves held | Para 1.22 | £6448.16 as per current account. |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | We undertook a significant investment in infrastructure, including POS systems to counter the lost sales opportunities we’d experienced at events outside of our main Pride Day. We also invested in new commercial grade gazebos and equipment to maximise the impact of our Pride Day shop, a major source of income for us. For the first time, we also ran our own bar, which required purchase of consumables such as biodegradable cups, plus POS equipment for this. We end the year with a decrease in funds, however we have stock and consumables which will anticipate will translate to future profit to offset the loss this year. In addition to the above POS systems, we purchased card readers and donation “tins” to enable us to take advantage of this type of donation. This was undertaken following positive advice from other charities in the sector. A portion of the cost was offset by a direct donation towards this investment. We also decided to run an after-Pride Day cabaret show “Club Cabaret” which was a ticketed event. When we began the venture, we had a volunteer with significant experience who offered to handle this event. Unfortunately this person had to drop out due to a clash of dates with their business. We secured a replacement volunteer, again with appropriate experience who subsequently had to drop out due to personal issues. We had to rush to create an event as we had already dedicated too much time and funds to this and this lack of time came with a higher cost, due to last-minute purchases and so on. For future years, this event will only be considered if we have a solid plan and personnel to achieve it. Due to the significantly expanded nature of the event, our attendance at other community events and hosting our own events, we had to significantly increase our insurance policy to ensure we met all of these needs, which presented a significant increase in costs, something which the scaled up presence and ability to sell merchandise and our bar wet sales should help to offset going forwards. |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | N/A |
Additional information (optional)
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Fundraising Donations Merchandise Wet sales Stall pitch fees Ticket sales |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | N/A |
| A description of the principal risks facing the charity |
Para 1.46 | • Trustee churn. • Leadership issues. • Political risks/climate • Due to our small team, relationships with stakeholders may easily be affected by personal interactions and lack of time to maintain working relationships. • Ongoing national health concerns. • Poor state of the national economy. |
| Other | N/A |
Structure, Governance and Management
| Description of charity’s trusts: |
N/A | |
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Association |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Formerly this was fulfilled on a basis of personal recruitment. We have instituted a process of inviting potential trustees to join the CIO in a responsible junior role (Associate Director), undergoing a period of probation for a year (to include one Pride Festival) before inviting them to become a full Trustee. |
Additional information (optional)
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | Junior members will perform their roles under the supervision of at least one full Trustee. Junior members will sign a code of conduct, outlining their responsibilities and obligations to the CIO. |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | We have an executive committee who oversee governance and urgent matters. General Trustee committee who oversee general matters and the actions taken by the executive committee. General committee which includes all of the Trustees and Associate Directors. Sub-committees for specialised areas who report back to senior committees. |
| Relationship with any related parties |
Para 1.51 | Unofficial relationships with local organisations and governing bodies. |
| Other | N/A |
Reference and Administrative details
| Charity name | Pride in Ely CIO |
|---|---|
| Other name the charity uses | Pride in Ely, Cambridgeshire. Ely Pride. |
| Registered charity number | 1170817 |
| Charity’s principal address | 2 Riflemans Close, ELY, Cambridgeshire, CB6 1FF. |
Names of the charity trustees who manage the charity
| Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|
| Andrew David White | Chair | ||
| Simon TimothyPittock | Treasurer | ||
| Kiera Delaney | Governance Officer | 15th Feb 22 topresent | |
| Sherrie Halls | Secretary | ||
| Carol Thornton | Trustee | 13th Feb 22 topresent | |
| Mark Smith | Trustee(resigned) | 15th Feb 22 to Oct 22 |
– Corporate trustees names of the directors at the date the report was approved
Director name N/A
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year | |
|---|---|---|
| N/A |
Funds held as custodian trustees on behalf of others
| Description of the assets held in this capacity |
N/A |
|---|---|
| Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects |
N/A |
| Details of arrangements for safe custody and segregation of such assets from the charity’s own assets |
N/A |
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of adviser Name Address |
Type of adviser Name Address |
Type of adviser Name Address |
|
|---|---|---|---|
| Name of chief executive or names of senior staff members (Optional information) |
|||
Exemptions from disclosure
Reason for non-disclosure of key personnel details
N/A
Other optional information
N/A
PRIDE in ELY CIO Financial Report - February 4th 2022 to February 3rd 2023
| RECEIPTS | AMOUNT | ACCT |
|---|---|---|
| COMPENSATION | £780.00 | NatWest |
| DONATION | £1,351.38 | NatWest |
| MISC FUND TRANSFER FROM PAYPAL | £79.07 | NatWest |
| OTHER EVENT REVENUE | £1,013.90 | NatWest |
| PRIDE DAY CASH REVENUE | £2,658.45 | NatWest |
| PRIDE DAY POS REVENUE | £1,713.82 | NatWest |
| REFUND | £124.68 | NatWest |
| STALL | £1,810.00 | NatWest |
| TICKET | £1,682.73 | NatWest |
| TOTAL | £11,214.03 | |
| PAYMENTS | ||
| BAR CONSUMABLES | -£309.65 | NatWest |
| BAR STOCK | -£966.68 | NatWest |
| ENTERTAINER FEES | -£150.00 | NatWest |
| EQUIPMENT/CONSUMABLES | -£2,284.36 | NatWest |
| EXTERNAL EVENT FEES | -£46.00 | NatWest |
| FLOAT | -£700.00 | NatWest |
| HOSTING | -£33.59 | NatWest |
| INSURANCE | -£841.53 | NatWest |
| LEAFLETS | -£161.33 | NatWest |
| LICENCE FEES | -£41.00 | NatWest |
| MARQUEES | -£333.99 | NatWest |
| POS EQUIPMENT | -£628.80 | NatWest |
| POS TEST | -£3.00 | NatWest |
| PURCHASE | -£29.10 | NatWest |
| SECURITY FEES | -£326.40 | NatWest |
| SHOP STOCK | -£2,972.57 | NatWest |
| STAGING/TECH FEES | -£3,000.00 | NatWest |
| TABLE HIRE | -£165.00 | NatWest |
| TRAVEL EXPENSE | -£18.00 | NatWest |
| VENUE HIRE | -£875.88 | NatWest |
| TOTAL | -£12,993.00 | |
| SURPLUS/DEFICIT | ||
| Opening Balance | £8,227.13 | NatWest |
| Closing Balance at 30/12/2021 | £6,448.16 | NatWest |
| Declarations |
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Mr Simon Timothy Pittock Mr Andrew White Position (eg Treasurer, Trustee Trustee Secretary, Chair, etc)
Date July 26th, 2024