## **Trustees’ Annual Report for the period:**
**From 04/02/2021 Period start date To 03/02/2022 Period end date**
## **Charity name: Pride in Ely CIO**
## **Charity registration number: 1170817**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**We are a community based charity for LGBTQ+ individuals in**
**Ely. We have created a safe place for people to meet in Ely. Our**
**first Pride in Ely event was held in August 2018 and this has**
**been well supported within the City. For 2023 we held our 4th**
**Pride in Ely event. Our ultimate aim is to be able to offer more**
**support by working with other organisations and in particular**
**to educate around diversity and inclusion and provide more**
**safe-space events and social opportunities in addition to our**
**main Pride Day.**|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|**Fundraising via stalls at community events throughout the year**
**of 2022. Organising and operating the 2022 Pride Day event in**
**August. In particular our own merchandise and beer stalls, plus**
**revenue from donations and stall pitch fees.**|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The trustees have read the guidance and it is in keeping with**
**our aims and objectives.**|
## **Additional information (optional)**
SORP reference **N/A** Para 1.38 Policy on grant making **N/A** Para 1.38 Policy on social investment including program related investment **N/A** Para 1.38 Contribution made by volunteers **N/A** Other
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**We’ve identified the following as our principal achievements**
**this year:**
●
**We expanded our trustees this year which has helped**
**with operational issues, however we do need to**
**address this head-on for our next year and**
**significantly enlarge our team so that we can better**
**achieve our Charitable Aims and reduce the overload**
**load/stress on individuals.**
●
**We were able to organise and host more non-Pride Day**
**events, providing more safe-space opportunities,**
**opportunities to socialise and fundraising for the**
**charities**
●
**We achieved an attendance of over 3-4000 people on**
**the day, this was down on the previous year but a**
**good result given a number of difficult factors**
**including train strikes, dire weather forecast, a clash**
**with Norwich Pride and nearby Cambridge Folk**
**Festival.**
●
**We coordinated with the District Council’s Markets**
**Team, who branded and ran a Pride-themed “Foodie**
**Friday” event on the day before Pride, expanding our**
**fringe festival aims for Pride in Ely. This included**
**decorating Ely’s market place with Pride flags and**
**bunting, helping to raise awareness of and spread a**
**message of usualisation and acceptance of the**
**LGBTQ+ community.**|
## **Additional information (optional)**
|Achievements against
objectives set|Para 1.41|**Due to our low number of trustees, we were not able to achieve**
**as much progress in our education and outreach areas,**
**however we were able to provide a highly successful and**
**expanded Pride event, with excellent turnout and a true safe**
**space for learning and self-expression for the LGBTQ+**
**community and beyond.**|
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41|**Due to a low number of trustees and volunteers, much of the**
**time which should have been dedicated to fundraising and**
**sponsorship was used to ensure the main Pride Day event was**
**possible. We did however achieve some of our goals, raising**
**£2,131.38 in donations, sponsorship and other non-revenue-**
**based income.**|
|Investment performance
against objectives|Para 1.41|**Our investment in infrastructure, stock and consumable items**
**was high this year, but it was in service of expanding our ability**
**to maximise main revenue streams on Pride Day and at other**
**events we will run, present and into the future.**
**The results ably demonstrate that our expanded footprint,**
**ability to newly take card payments and to operate our own bar**
**were worth the investment and we end the period with stock in**
**hand plus infrastructure to increase earnings in subsequent**
**years.**|
|Other||**Again due to the pressures with low numbers of trustees,**
**following multiple resignations last year in our CIO’s leadership**
**team and another this year, we were unable to meet all of our**
**set qualitative or quantitative objectives for this year.**|
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|We close the year with £6448.16 in the bank, a decrease of
£1778.97 on the previous period.|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**The current account balance is maintained to ensure the ability**
**to hold a new Pride festival each year and to allow us to invest**
**in new programmes for outreach and education.**|
|Amount of reserves held|Para 1.22|**£6448.16 as per current account.**|
|Reasons for holding zero
reserves|Para 1.22|**N/A**|
|Details of fund materially in
deficit|Para 1.24|**We undertook a significant investment in infrastructure,**
**including POS systems to counter the lost sales opportunities**
**we’d experienced at events outside of our main Pride Day. We**
**also invested in new commercial grade gazebos and equipment**
**to maximise the impact of our Pride Day shop, a major source**
**of income for us. For the first time, we also ran our own bar,**
**which required purchase of consumables such as**
**biodegradable cups, plus POS equipment for this.**
**We end the year with a decrease in funds, however we have**
**stock and consumables which will anticipate will translate to**
**future profit to offset the loss this year.**
**In addition to the above POS systems, we purchased card**
**readers and donation “tins” to enable us to take advantage of**
**this type of donation. This was undertaken following positive**
**advice from other charities in the sector. A portion of the cost**
**was offset by a direct donation towards this investment.**
**We also decided to run an after-Pride Day cabaret show “Club**
**Cabaret” which was a ticketed event. When we began the**
**venture, we had a volunteer with significant experience who**
**offered to handle this event. Unfortunately this person had to**
**drop out due to a clash of dates with their business. We**
**secured a replacement volunteer, again with appropriate**
**experience who subsequently had to drop out due to personal**
**issues. We had to rush to create an event as we had already**
**dedicated too much time and funds to this and this lack of time**
**came with a higher cost, due to last-minute purchases and so**
**on. For future years, this event will only be considered if we**
**have a solid plan and personnel to achieve it.**
**Due to the significantly expanded nature of the event, our**
**attendance at other community events and hosting our own**
**events, we had to significantly increase our insurance policy to**
**ensure we met all of these needs, which presented a significant**
**increase in costs, something which the scaled up presence and**
**ability to sell merchandise and our bar wet sales should help to**
**offset going forwards.**|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**N/A**|
## **Additional information (optional)**
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**Fundraising**
**Donations**
**Merchandise**
**Wet sales**
**Stall pitch fees**
**Ticket sales**|
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**N/A**|
|A description of the principal
risks facing the charity|Para 1.46|•
**Trustee churn.**
•
**Leadership issues.**
•
**Political risks/climate**
•
**Due to our small team, relationships with stakeholders**
**may easily be affected by personal interactions and**
**lack of time to maintain working relationships.**
•
**Ongoing national health concerns.**
•
**Poor state of the national economy.**|
|Other||**N/A**|
## **Structure, Governance and Management**
|Description of charity’s
trusts:||**N/A**|
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|**Association**|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**CIO**|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Formerly this was fulfilled on a basis of personal recruitment.**
**We have instituted a process of inviting potential trustees to**
**join the CIO in a responsible junior role (Associate Director),**
**undergoing a period of probation for a year (to include one**
**Pride Festival) before inviting them to become a full Trustee.**|
## **Additional information (optional)**
|Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|**Junior members will perform their roles under the supervision**
**of at least one full Trustee.**
**Junior members will sign a code of conduct, outlining their**
**responsibilities and obligations to the CIO.**|
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**We have an executive committee who oversee governance and**
**urgent matters.**
**General Trustee committee who oversee general matters and**
**the actions taken by the executive committee.**
**General committee which includes all of the Trustees and**
**Associate Directors.**
**Sub-committees for specialised areas who report back to**
**senior committees.**|
|Relationship with any related
parties|Para 1.51|**Unofficial relationships with local organisations and governing**
**bodies.**|
|Other||**N/A**|
## **Reference and Administrative details**
|Charity name|Pride in Ely CIO|
|---|---|
|Other name the charity uses|Pride in Ely, Cambridgeshire. Ely Pride.|
|Registered charity number|1170817|
|Charity’s principal address|2 Riflemans Close,
ELY,
Cambridgeshire,
CB6 1FF.|
## **Names of the charity trustees who manage the charity**
|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or**
**body) entitled to**
**appoint trustee (if**
**any)**|
|---|---|---|---|
|Andrew David White|Chair|||
|Simon TimothyPittock|Treasurer|||
|Kiera Delaney|Governance Officer|15th Feb 22 topresent||
|Sherrie Halls|Secretary|||
|Carol Thornton|Trustee|13th Feb 22 topresent||
|Mark Smith|Trustee(resigned)|15th Feb 22 to Oct 22||
## – Corporate trustees names of the directors at the date the report was approved
**Director name N/A**
Name of trustees holding title to property belonging to the charity
|**Trustee name**|**Dates acted if not for whole year**||
|---|---|---|
||||
|**N/A**|||
## **Funds held as custodian trustees on behalf of others**
|Description of the assets
held in this capacity|N/A|
|---|---|
|Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|N/A|
|Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own assets|N/A|
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
||**Type of adviser**
**Name**
**Address**|**Type of adviser**
**Name**
**Address**|**Type of adviser**
**Name**
**Address**|
|---|---|---|---|
|||||
|||||
|||||
|||||
||**Name of chief executive or names of senior staff members (Optional**
**information)**|||
|||||
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
**N/A**
## **Other optional information**
## **N/A**
## **PRIDE in ELY CIO Financial Report - February 4th 2022 to February 3rd 2023**
|**RECEIPTS**|**AMOUNT**|**ACCT**|
|---|---|---|
|COMPENSATION|£780.00|NatWest|
|DONATION|£1,351.38|NatWest|
|MISC FUND TRANSFER FROM PAYPAL|£79.07|NatWest|
|OTHER EVENT REVENUE|£1,013.90|NatWest|
|PRIDE DAY CASH REVENUE|£2,658.45|NatWest|
|PRIDE DAY POS REVENUE|£1,713.82|NatWest|
|REFUND|£124.68|NatWest|
|STALL|£1,810.00|NatWest|
|TICKET|£1,682.73|NatWest|
|**TOTAL**|**£11,214.03**||
|**PAYMENTS**|||
|BAR CONSUMABLES|-£309.65|NatWest|
|BAR STOCK|-£966.68|NatWest|
|ENTERTAINER FEES|-£150.00|NatWest|
|EQUIPMENT/CONSUMABLES|-£2,284.36|NatWest|
|EXTERNAL EVENT FEES|-£46.00|NatWest|
|FLOAT|-£700.00|NatWest|
|HOSTING|-£33.59|NatWest|
|INSURANCE|-£841.53|NatWest|
|LEAFLETS|-£161.33|NatWest|
|LICENCE FEES|-£41.00|NatWest|
|MARQUEES|-£333.99|NatWest|
|POS EQUIPMENT|-£628.80|NatWest|
|POS TEST|-£3.00|NatWest|
|PURCHASE|-£29.10|NatWest|
|SECURITY FEES|-£326.40|NatWest|
|SHOP STOCK|-£2,972.57|NatWest|
|STAGING/TECH FEES|-£3,000.00|NatWest|
|TABLE HIRE|-£165.00|NatWest|
|TRAVEL EXPENSE|-£18.00|NatWest|
|VENUE HIRE|-£875.88|NatWest|
|**TOTAL**|**-£12,993.00**||
|**SURPLUS/DEFICIT**|||
|Opening Balance|**£8,227.13**|NatWest|
|Closing Balance at 30/12/2021|**£6,448.16**|NatWest|
|**Declarations**|||
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Mr Simon Timothy Pittock Mr Andrew White **Position (eg** Treasurer, Trustee Trustee **Secretary, Chair, etc)**
**Date** July 26th, 2024