Trustees’ Annual Report for the period
From 1/1/2023 Period start date To 31/12/2023 Period end date
Charity name: The City of Lichfield Concert Band
Charity registration number: 1170801
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To advance the education of the public in the arts and science of music through the provision and promotion of a concert band in Lichfield and surrounding areas. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
We are a community concert band providing opportunities for local players to develop their skills through weekly rehearsals leading to regular concerts for the wider community. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees are aware of the Charity Commission information regarding public benefit |
Additional information (optional)
You may choose to include further statements where relevant about:
SORP reference N/A Para 1.38 Policy on grant making N/A Para 1.38 Policy on social investment including program related investment N/A Para 1.38 Contribution made by volunteers N/A Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The City of Lichfield Concert Band enjoyed a full concert programme of nine well attended events. Three of these events were outdoor free events reaching out to the wider community including Lichfield Proms in the Park which attracts an audience of local residents in their thousands. We maintained and developed further our relationship with other local music groups and venues this year performing in the Coton Centre Tamworth, Lichfield Cathedral and a local primary school which gave opportunities to reach wider and larger audiencies including young people. In March we performed at the National Finals Concert Band Festival gaining a platinum award. This gave the band members a valuable experience of performing at a very high standard and also led to representing Lichfield on the national stage. In May we performed at the Garrick theatre Lichfield to a full house which is a prestigious venue attracting local residents families and friends. |
Additional information (optional) You may choose to include further statements where relevant about:
Achievements against objectives set |
Para 1.41 |
N/A |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | N/A |
| Investment performance against objectives |
Para 1.41 | N/A |
| Other | N/A |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | See attached accounts for the period. Healthy financial position with assets of approx £14900 in a current and deposit accounts |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | We have a reserves policy defined to financially cover a period of 12 months expenditure. The current reserve amount necessary is £7500 which would be the amount required for the band to function for a year assuming no income. |
| Amount of reserves held | Para 1.22 | £7500 |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | No concern |
Additional information (optional) You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising) |
Para 1.47 |
|
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | CIO constiution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees are voted in by the members at the AGM following a proposal and seconded nomination. Chair , secretarry and treasurer appointed internally by the trustees |
Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees |
Para 1.51 |
|
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | The City of Lichfield Concert Band |
|---|---|
| Other name the charity uses | N/A |
| Registered charity number | 1170801 |
| Charity’s principal address | c/o St martins 212 Castlehill Road Stonnall Walsall WS99DB |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee(if any) |
|---|---|---|---|---|
| Sylvia Barratt | ||||
| Sharon Guy | Chair | |||
| Samantha Tranchant |
01/01/23-22/05/23 | |||
| Liz Athay | 01/01/23-22/05/23 | |||
| Steve Smith | 01/01/23-22/05/23 | |||
| John Wharton | 01/01/23-22/05/23 | |||
| Wesley Kendrick | 01/01/23-22/05/23 | |||
| Natalie Foster | 22/05/23-31/12/23 | |||
| Tony Orbell | 22/05/23-31/12/23 | |||
| Kit Benham | 22/05/23-31/12/23 | |||
| Carole Share | 22/05/23-31/12/23 | |||
| Lisa Wilson | 22/05/23-31/12/23 | |||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
S Guy Signature(s) S M Barratt Sharon Guy Full name(s) Sylvia Mary Barratt Position (eg Secretary, Trustee Chair, etc) Date 3[rd] September 2023
| CityOf Lichfield Concert Band - Accountsyear end Dec 2023 | CityOf Lichfield Concert Band - Accountsyear end Dec 2023 | |||||||
|---|---|---|---|---|---|---|---|---|
| INCOME | Current acc 202 | Depacc 2023 | Current A 2022 | DepA 2022 | ||||
| £ | £ | £ | £ | |||||
| Subs | £2,385.58 | 1,883.86 | ||||||
| LCC Grant | £500.00 | 500.00 | ||||||
| HMRC-Gift aid | £555.50 | 359.75 | ||||||
| Concerts | £5,812.88 | 4,114.73 | ||||||
| Bucket collections | £484.01 | 693.29 | ||||||
| Carolling | £0.00 | 0.00 | ||||||
| Dinner dance 2023 | £418.04 | 1,959.27 | ||||||
| Dinner Dance2024 | £830.00 | |||||||
| Raffle | £335.19 | 188.00 | ||||||
| Refunds | 0.00 | |||||||
| other-Friends of band,etc | 97.50 | |||||||
| donations | £180.86 | 60.00 | ||||||
| TOTAL | 11,502.06 | 6,171.78 | 9,856.40 | 8.67 | ||||
| EXPENDITURE | ||||||||
| NCB | £890.00 | £190.00 | ||||||
| Dinner Dance costs 2023 | £1,890.50 | £617.80 | ||||||
| Choirpayment | £739.90 | £736.56 | ||||||
| Honorarium | £2,915.00 | 2,735.00 | ||||||
| Guildhall rehearsals | £825.35 | 911.64 | ||||||
| Concerts venue hire | £827.80 | 989.11 | ||||||
| Wade street rehearsals | £741.00 | 426.60 | ||||||
| Deps | £660.00 | 405.00 | ||||||
| Insurance/makingmusic | £236.00 | 239.00 | ||||||
| PRS | £159.88 | 108.14 | ||||||
| Music | £1,102.34 | 958.69 | ||||||
| Bank Charges | £75.84 | 81.02 | ||||||
| Other-food/flowers | £502.12 | 252.62 | ||||||
| Printing/Advertising | £158.70 | 123.40 | ||||||
| Website, | £93.72 | 112.80 | ||||||
| Donations | £250.00 | |||||||
| Refunds | £30.00 | 20.00 | ||||||
| equipment- | £1,247.20 | 320.53 | ||||||
| Transfer to deposit Acc | 6,000.00 | 0 | ||||||
| TOTAL | £19,345.35 | £9,227.91 | ||||||
| Cashbook balance at start ofyear | £10,574.72 | £5,976.03 | 9,946.23 | 5967.36 | ||||
| plus receipts since then | £11,502.06 | £6,171.78 | 9,856.40 | 8.67 | ||||
| less totalpayments/transfers | £19,345.35 | 9,227.91 | ||||||
| Cashbook balance at end ofyear | 2,731.43 | 12,147.81 | 10,574.72 | 5976.03 | ||||
| Bank balance at end ofyear | £2,731.43 | £12,147.81 | 10,574.72 | 5976.03 | ||||
| minuspayments notyet cleared | ||||||||
| adjusted balance at end ofyear | ||||||||
| john wharton Jan 2024 | ||||||||
| ^ | ||||||||