## **Trustees’ Annual Report for the period** ## **From 1/1/2023 Period start date To 31/12/2023 Period end date** ## **Charity name: The City of Lichfield Concert Band** ## **Charity registration number: 1170801** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**To advance the education of the public in**
**the arts and science of music through the**
**provision and promotion of a concert**
**band in Lichfield and surrounding areas.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|**We are a community concert band**
**providing opportunities for local players**
**to develop their skills through weekly**
**rehearsals leading to regular concerts for**
**the wider community.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The trustees are aware of the Charity**
**Commission information regarding public**
**benefit**| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: SORP reference **N/A** Para 1.38 Policy on grant making **N/A** Para 1.38 Policy on social investment including program related investment **N/A** Para 1.38 Contribution made by volunteers **N/A** Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**The City of Lichfield Concert Band**
**enjoyed a full concert programme of nine**
**well attended events. Three of these**
**events were outdoor free events reaching**
**out to the wider community including**
**Lichfield Proms in the Park which attracts**
**an audience of local residents in their**
**thousands.**
**We maintained and developed further our**
**relationship with other local music**
**groups and venues this year performing**
**in the Coton Centre Tamworth, Lichfield**
**Cathedral and a local primary school**
**which gave opportunities to reach wider**
**and larger audiencies including young**
**people.**
**In March we performed at the National**
**Finals Concert Band Festival gaining a**
**platinum award. This gave the band**
**members a valuable experience of**
**performing at a very high standard and**
**also led to representing Lichfield on the**
**national stage.**
**In May we performed at the Garrick**
**theatre Lichfield to a full house which is a**
**prestigious venue attracting local**
**residents families and friends.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Achievements against
objectives set|
Para 1.41|
**N/A**| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|**N/A**| |Investment performance
against objectives|Para 1.41|**N/A**| |Other||**N/A**| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**See attached accounts for the period.**
**Healthy financial position with assets of**
**approx £14900 in a current and deposit**
**accounts**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**We have a reserves policy defined to**
**financially cover a period of 12 months**
**expenditure. The current reserve amount**
**necessary is £7500 which would be the**
**amount required for the band to function**
**for a year assuming no income.**| |Amount of reserves held|Para 1.22|**£7500**| |Reasons for holding zero
reserves|Para 1.22|**N/A**| |Details of fund materially in
deficit|Para 1.24|**N/A**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**No concern**| **Additional information (optional)** You may choose to include further statements where relevant about: |
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**CIO constiution**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**CIO**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Trustees are voted in by the members at**
**the AGM following a proposal and**
**seconded nomination. Chair , secretarry**
**and treasurer appointed internally by the**
**trustees**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction and
training of trustees|
Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|The City of Lichfield Concert Band| |---|---| |Other name the charity uses|N/A| |Registered charity number|1170801| |Charity’s principal address|c/o St martins
212 Castlehill Road
Stonnall
Walsall
WS99DB| ||| ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---|---| ||Sylvia Barratt|||| ||Sharon Guy|Chair||| ||Samantha
Tranchant||01/01/23-22/05/23|| ||Liz Athay||01/01/23-22/05/23|| ||Steve Smith||01/01/23-22/05/23|| ||John Wharton||01/01/23-22/05/23|| ||Wesley Kendrick||01/01/23-22/05/23|| ||Natalie Foster||22/05/23-31/12/23|| ||Tony Orbell||22/05/23-31/12/23|| ||Kit Benham||22/05/23-31/12/23|| ||Carole Share||22/05/23-31/12/23|| ||Lisa Wilson||22/05/23-31/12/23|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** S Guy **Signature(s)** S M Barratt Sharon Guy **Full name(s)** Sylvia Mary Barratt **Position (eg Secretary,** Trustee **Chair, etc) Date** 3[rd] September 2023 ||CityOf Lichfield Concert Band - Accountsyear end Dec 2023|CityOf Lichfield Concert Band - Accountsyear end Dec 2023||||||| |---|---|---|---|---|---|---|---|---| |||||||||| ||INCOME|Current acc 202|Depacc 2023|Current A 2022|||DepA 2022|| |||||||||| |||£|£|£|||£|| |||||||||| ||Subs|£2,385.58||1,883.86||||| ||LCC Grant|£500.00||500.00||||| ||HMRC-Gift aid|£555.50||359.75||||| ||Concerts|£5,812.88||4,114.73||||| ||Bucket collections|£484.01||693.29||||| ||Carolling|£0.00||0.00||||| ||Dinner dance 2023|£418.04||1,959.27||||| ||Dinner Dance2024|£830.00||||||| ||Raffle|£335.19||188.00||||| ||Refunds|||0.00||||| ||other-Friends of band,etc|||97.50||||| ||donations|£180.86||60.00||||| ||TOTAL|11,502.06|6,171.78|9,856.40|||8.67|| |||||||||| ||EXPENDITURE|||||||| |||||||||| ||NCB|£890.00||£190.00||||| ||Dinner Dance costs 2023|£1,890.50||£617.80||||| ||Choirpayment|£739.90||£736.56||||| ||Honorarium|£2,915.00||2,735.00||||| ||Guildhall rehearsals|£825.35|||911.64|||| ||Concerts venue hire|£827.80|||989.11|||| ||Wade street rehearsals|£741.00|||426.60|||| ||Deps|£660.00|||405.00|||| ||Insurance/makingmusic|£236.00|||239.00|||| ||PRS|£159.88|||108.14|||| ||Music|£1,102.34|||958.69|||| ||Bank Charges|£75.84|||81.02|||| ||Other-food/flowers|£502.12|||252.62|||| ||Printing/Advertising|£158.70|||123.40|||| ||Website,|£93.72|||112.80|||| ||Donations|£250.00||||||| ||Refunds|£30.00||||20.00||| ||equipment-|£1,247.20|||320.53|||| ||Transfer to deposit Acc|6,000.00|||||0|| ||TOTAL|£19,345.35||£9,227.91||||| |||||||||| ||Cashbook balance at start ofyear|£10,574.72|£5,976.03|9,946.23|||5967.36|| ||plus receipts since then|£11,502.06|£6,171.78|9,856.40|||8.67|| ||less totalpayments/transfers|£19,345.35||9,227.91||||| ||Cashbook balance at end ofyear|2,731.43|12,147.81|10,574.72|||5976.03|| |||||||||| ||Bank balance at end ofyear|£2,731.43|£12,147.81|10,574.72|||5976.03|| |||||||||| ||minuspayments notyet cleared|||||||| ||adjusted balance at end ofyear|||||||| |||||||||| |||||||||| |||||||||| ||john wharton Jan 2024|||||||| |^||||||||| ||||||||||