Trustees’ Annual Report for the period
From 01/01/2020 Period start date To 31/12/2020 Period end date Charity name: The City of Lichfield Concert Band
Charity registration number: 1170801
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To advance the education of the public in the arts and science of music through the provision and promotion of a concert band in Lichfield and surrounding areas. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
We are a community concert band providing opportunities for local players to develop their skills through weekly rehearsals leading to regular concerts for the wider community. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees are aware of the Charity Commission information regarding public benefit. |
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference N/A Para 1.38 Policy on grant making N/A Para 1.38 Policy on social investment including program related investment N/A Para 1.38 Contribution made by volunteers N/A Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The City of Lichfield Concert Band has sadly like all music societies been widely affected by Covid and from the initial lockdown in March 2020 was unable to operate for the remainder of the year. . Despite this, membership of the band has been stable at around 45 and involves a wide age range. We also attempted a number of virtual performances that were shared widely on social media and Youtube. These attracted healthy viewing figures and were much appreciated by both local and wider supporters of the band as a way of keeping in touch. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | N/A |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | N/A |
| Investment performance against objectives |
Para 1.41 | N/A |
| Other | N/A |
Financial Review
| Review of the charity’s financial position at the end of the period |
Para 1.21 | See attached accounts for the period. Healthy financial position with assets of approx £18125 in a current and deposit account. |
|---|---|---|
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | We have a reserves policy defined to financially cover a period of 12 months expenditure. The current reserve amount necessary is £7500 which would be the amount required for the band to function for a year assuming no income. |
| Amount of reserves held | Para 1.22 | £7500 |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | No concern |
Additional information (optional)
You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | CIO constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees are voted in by the membership at the AGM following a proposal and seconded nomination. Chair, secretary and treasurer appointed internally by the trustees. |
Additional information (optional) You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction Para 1.51 and training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other
Reference and Administrative details
| Charity name | The City of Lichfield Concert Band |
|---|---|
| Other name the charity uses | N/A |
| Registered charity number | 1170801 |
| Charity’s principal address | c/o 53 Broad Lane Lichfield Staffs WS14 9SU |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Samantha Tranchant |
Chair | |||
| John Wharton | Treasurer | |||
| Liz Athey | Secretary | |||
| Carol Bache | ||||
| Steve Smith | ||||
| Alison Trimmer | ||||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets None held in this capacity Name and objects of the None charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for None safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of | Name | Address |
|---|---|---|
| adviser |
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
S J Tranchant | J Wharton |
|---|---|---|
| Samantha Tranchant | John Wharton | |
Chair |
Treasurer | |
| 08/09/2021 | ||
| 08/09/2021 |
City Of Lichfield Concert Band - Accounts year end Dec 2020
| INCOME Current Deposit account account £ £ Subs £380.00 LCC Grant £500.00 HSBC Community Fund HMRC-Gift aid Concerts £94.00 Bucket collections ^ Carolling and Xmas cards Shakespear in park donation Guildhall hire refund £300.00 Raffle Tour Refund £660.00 other-Friends of band £30.00 donations TOTAL 1,964.00 6.06 EXPENDITURE HONORARIUM £858.00 GUILDHALL REHEARSALS £120.36 CONCERTS VENUE HIRE £100.00 WADE STREET CHURCH REHEARSALS £108.00 DEPS INSURANCE/making music 2020-161; 2021-180 £341.00 PRS MUSIC £262.85 Donation £57.20 Acting as Agent-moneys re carolling PRINTING £21.12 % OTHER-drinks,website, £24.80 Tour REFUNDS £110.00 equipment- drum bag, banner £561.92 TOTAL 2,565.25 0.00 Cashbook balance at start of year £12,760.28 £5,960.70 plus receipts since then £1,964.00 £6.06 less total payments £2,565.25 Cashbook balance at end of year 12,159.03 5,966.76 Bank balance at end of year £12,159.03 £5,966.76 plus deposits not yet cleared £0.00 minus payments not yet cleared adjusted balance at end of year 12,159.03 5,966.76 |
2019 Current acct £ 2,660.00 500.00 728.25 4,560.00 451.29 622.07 157.10 700.00 85.00 25.00 |
|---|---|
| 10,488.71 2,390.00 1,193.30 989.04 175.00 650.00 312.52 284.70 1,276.45 100.00 564.88 206.77 1,947.91 660.00 |
|
| 10,750.57 13,664.14 10,488.71 11,392.57 12,760.28 12,760.28 |
Notes
john wharton Jan 2021
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