## **Trustees’ Annual Report for the period** **From 01/01/2020 Period start date To 31/12/2020 Period end date Charity name: The City of Lichfield Concert Band** ## **Charity registration number: 1170801** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To advance the education of the public in
the arts and science of music through the
provision and promotion of a concert band
in Lichfield and surrounding areas.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|We are a community concert band
providing opportunities for local players to
develop their skills through weekly
rehearsals leading to regular concerts for
the wider community.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees are aware of the Charity
Commission information regarding public
benefit.| ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference N/A Para 1.38 Policy on grant making N/A Para 1.38 Policy on social investment including program related investment N/A Para 1.38 Contribution made by volunteers N/A Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The City of Lichfield Concert Band has
sadly like all music societies been widely
affected by Covid and from the initial
lockdown in March 2020 was unable to
operate for the remainder of the year.
.
Despite this, membership of the band has
been stable at around 45 and involves a
wide age range. We also attempted a
number of virtual performances that were
shared widely on social media and
Youtube. These attracted healthy viewing
figures and were much appreciated by both
local and wider supporters of the band as a
way of keeping in touch.| **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|N/A| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|N/A| |Investment performance
against objectives|Para 1.41|N/A| |Other||N/A| ## **Financial Review** |Review of the charity’s
financial position at the end
of the period|Para 1.21|See attached accounts for the period.
Healthy financial position with assets of
approx £18125 in a current and deposit
account.| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|We have a reserves policy defined to
financially cover a period of 12 months
expenditure. The current reserve amount
necessary is £7500 which would be the
amount required for the band to function for
a year assuming no income.| |Amount of reserves held|Para 1.22|£7500| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially in
deficit|Para 1.24|N/A| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|No concern| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|CIO constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees are voted in by the membership at
the AGM following a proposal and
seconded nomination. Chair, secretary and
treasurer appointed internally by the
trustees.| ## **Additional information (optional)** You may choose to include further statements where relevant about: Policies and procedures adopted for the induction Para 1.51 and training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other ## **Reference and Administrative details** |Charity name|The City of Lichfield Concert Band| |---|---| |Other name the charity uses|N/A| |Registered charity number|1170801| |Charity’s principal address|c/o 53 Broad Lane
Lichfield
Staffs
WS14 9SU| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Samantha
Tranchant|Chair||| ||John Wharton|Treasurer||| ||Liz Athey|Secretary||| ||Carol Bache|||| ||Steve Smith|||| ||Alison Trimmer|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets None held in this capacity Name and objects of the None charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for None safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**|**Name**|**Address**| |---|---|---| |**adviser**||| **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|S J Tranchant|J Wharton| |---|---|---| ||Samantha Tranchant|John Wharton| ||
Chair|Treasurer| ||08/09/2021|| ||08/09/2021|| City Of Lichfield Concert Band - Accounts year end Dec 2020 |INCOME
Current
Deposit
account
account
£
£
Subs
£380.00
LCC Grant
£500.00
HSBC
Community Fund
HMRC-Gift aid
Concerts
£94.00
Bucket collections
^ Carolling and Xmas cards
Shakespear in park donation
Guildhall hire refund
£300.00
Raffle
Tour Refund
£660.00
other-Friends of band
£30.00
donations
TOTAL
1,964.00
6.06
EXPENDITURE
HONORARIUM
£858.00
GUILDHALL REHEARSALS
£120.36
CONCERTS VENUE HIRE
£100.00
WADE STREET CHURCH REHEARSALS
£108.00
DEPS
INSURANCE/making music 2020-161; 2021-180
£341.00
PRS
MUSIC
£262.85
Donation
£57.20
Acting as Agent-moneys re carolling
PRINTING
£21.12
% OTHER-drinks,website,
£24.80
Tour
REFUNDS
£110.00
equipment- drum bag, banner
£561.92
TOTAL
2,565.25
0.00
Cashbook balance at start of year
£12,760.28
£5,960.70
plus receipts since then
£1,964.00
£6.06
less total payments
£2,565.25
Cashbook balance at end of year
12,159.03
5,966.76
Bank balance at end of year
£12,159.03
£5,966.76
plus deposits not yet cleared
£0.00
minus payments not yet cleared
adjusted balance at end of year
12,159.03
5,966.76|2019
Current acct
£
2,660.00
500.00
728.25
4,560.00
451.29
622.07
157.10
700.00
85.00
25.00| |---|---| ||10,488.71
2,390.00
1,193.30
989.04
175.00
650.00
312.52
284.70
1,276.45
100.00
564.88
206.77
1,947.91
660.00| ||10,750.57
13,664.14
10,488.71
11,392.57
12,760.28
12,760.28| Notes john wharton Jan 2021 ^