2023-12-31-accounts

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Trustees’ Annual Report for the period

From January 23 To December 2023

Charity name: St Bede’s Community Project 1170762

Charity registration number: Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To further or benefit the residents of Town End Farm estate and the neighbourhood, by associating together, the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure time occupation with the objective of improving the conditions of life for the residents. In furtherance of these objects to establish and maintain a co mmunity facility in the former church building St. Bede ’ s Church on Blackwood Road.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	The main activities of the trustees are devoted to fundraising to improve the facil ities. Maintaining th e buil ding with volunteer support. Renting the building spaces for community , private and other local users.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	We ha ve had due regard.

Additional information (optional)

You may choose to include further statements where relevant about:

	SORP reference
Contribution made by volunteers	Para 1.38	The main volunteers consist of the board of Trustees who try to maintain the building, arrange hire of the venue and seek funding.

Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	The hall continues to be used moderately well by the community. The roof is is some disrepair and there has been some vandalism preventing as much use of the building as hoped. We have not been able to access funding this year and have relied entirely on rental income which has been difficult financially.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against Para 1.41 objectives set Performance of fundraising activities against objectives Para 1.41 set Other

Financial Review

Review of the charity’s financial position at the end of the period	Para 1.21	This year has seen a decrease in reserves as expenditure has been greater than income. The majority of the expenditure has been the ongoing costs and maintenance of the building and expenses to John & Angela for the work they do here. £5,000. The next greatest expense is utility bills, over £3,000. For the first year we have not had the benefit of any grant income and have relied entirely on rent income to the building. Year end unrestricted funds are £17,800 and £666 remaining from an Empower grant for the floor cleaner in 2022. The next year has already proven to be challenging financially as we do essential maintenance work to ensure we are compliant with all our responsibilities regarding the safety of the building and having reduced income due to having to close hire of the large hall through the issues with the roof. It may be necessary to waive our reserve policy this year if it means we can do the roof repairs should we need to match fund. The mended roof will pay for itself in term of income longer term. We are really only surviving financially because of the generous covid payments we received in 2020 and I propose we spend that wisely now to secure a longer term future for the building. Thank you as always to Jean for her record keeping and to Angela whose work as bookings & building manager enables the income to be collected and deposited.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	We aim to hold reserve for the purpose of having running costs in the event of the hall not being able to raise income. To give the trustees time to make arrangements.

	Amount of reserves held	Para 1.22	5000
	Reasons for holding zero	Para 1.22
	reserves
	Details of fund materially in	Para 1.24
	deficit
	Explanation of any	Para 1.23	In November the roof of the main hall
	uncertainties about the		became so bad that the rain ingress made
	charity continuing as a going		it not possible to allow hire to community
	concern		groups. This will have an ongoing impact
			on the income from the hall, though the
			smaller hall can still host groups.
	Additional information (optional)
	You may choose to include further statements where relevant about:
			None this financial year
	The charity’s principal
	sources of funds (including	Para 1.47
	any fundraising)
			The principal risk is disrepair of the roof.
	A description of the principal	Para 1.46
	risks facing the charity
	Other

Structure, Governance and Management

Description of charity’s trusts:		Trustees
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	CIO
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Election at AGM, the trust expects the trustees to either live in or have a demonstrable concern for the community of Town End Farm, Sunderland. Election of trustees take place annually at the AGM to a 3 year term which is staggered to enable a change in members h ip

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (if any)
Jean Bramham	Chair
Jennifer Bradshaw	Treasurer
Angela Gibson	Hall Manager
DorisMacknight
Evelyn Devlin
Diane Laybourne

Michelle Sewell Barbara Mould Susan Graham John Devlin Allison Chisnall

Corporate trustees – names of the directors at the date the report was approved none Name of trustees holding title to property belonging to the charity none

Funds held as custodian trustees on behalf of others

none

Additional information (optional)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

Signature	Signature	Full name	position
		J A Bradshaw	Treasurer
Date 6th September 2023
Date	6th September 2023

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