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Charity Registration no 1170685

Financial Statements and Reports

For the year ended

31 March 2023

Barley Mow Village Hall CIO

Reference and Administrative Information Page 3 2. Structure and Governance Page 4 3. Trustees Report Pages 4 to 5 4. Independent Examiner’s Report Page 6 5. Statement of Financial Activities Page 7 6. Balance Sheet Page 8 7. Notes to the Accounts Pages 9-12

Charity Reg No. 1170685

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Barley Mow Village Hall CIO

Reference and Administrative Information

Name:

Barley Mow Village Hall CIO

Charity No: 1170685 Trustees/Directors: Mr Andrew Brown-Searle (Chair) Mr Peter Angus (Secretary) Mr Stanley French (Treasurer) Mr Frederick Forster Registered Address: Barley Mow Village Hall Bedford Avenue Birtley Chester le Street DH3 2AJ Bankers: Barclays Bank plc 58 Durham Road Chester-le-Street DH3 1PB Independent Examiner: Kate Tully FMAAT FCIE AATQB 20 Ennerdale Crescent Winlaton Blaydon on Tyne NE21 6PS

Charity Reg No. 1170685

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Barley Mow Village Hall CIO

Trustee’s Annual Report

Objectives

To further or benefit the residents of Barley Mow and the surrounding areas of Tyne & Wear and County Durham (“The area of Benefit”), without distinction of sex, sexual orientation, race, political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort dto advance education and to provide facilities in the interests of social welfare for recreation and leisure time occupation with the objective of improving the conditions of life for the residents.

In furtherance of the objects but not otherwise, the Trustees shall have power: ● To establish or secure the establishment of a Community Centre, and ● To maintain or manage or co-operate with any statutory authority in the maintenance and management of such a Centre for activities promoted by the Charity in furtherance of its objects.

Achievements

The financial year 2022-23 has witnessed a number of challenges in regard to power costs and escalating overheads, however a good deal of these increases have been minimized by the modification of the hall lighting in the heavily used areas to LED. This has, over the winter months, reflected a 35% decrease in our electrical power consumption compared to previous years. Due to this saving, and a succession of large fundraising events, we have succeeded in our predictions of making a small deficit for the year. We are optimistic that the year 2023-24 will see the project make a surplus.

The Village Hall hosted an event to celebrate its 50[th] Anniversary. This enabled us to engage with more local people and also with students from Gateshead College. The students made a successful 50[th] Anniversary documentary which included interviews with local people, user groups, volunteers and staff.

The Village Hall has also become a leading provider of Warm Spaces initiative in regard to providing nutritious and a warm friendly environment for those in need. This has been supported by Gateshead Council and also a number of local businesses, providing goods and financial support enabling us to feed up to 60 people once a week. Its success during the last seven months has resulted in further funding for another year.

Barley Mow Village Hall continues to be supported by a small group of dedicated volunteers, on of our amims for 2023-24 is to increase this number. This year has seen a number of new user groups using the hall, offering a variety of activities for people of various ages.

Public Benefit Statement

The trustees have considered the guidance produced by the Charity Commission on the provision of public benefit and they confirm that public benefit has been provided by the range of activities as described above.

Financial Review

The financial position for the year shows net incoming funds of £71,786 and total outgoing resources of £77,132 with funds brought forward from last year of £69.492 the total funds carried forward are £64,147.

Risk Management:

Charity Reg No. 1170685

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Barley Mow Village Hall CIO

The Trustees are examining the major risks, which the charity faces in relation to external factors, governance and management, internal operations and business. They are considering the likelihood and the impact of risks and are reviewing what systems should be in place to control and reduce those risks. The systems are being designed to provide reasonable, but not absolute, assurance against material loss or misstatement of loss.

Reserves Policy

It is the policy of the charity to try to build up unrestricted funds, which are free reserves of the charity, to a level that equates to approximately 6 months unrestricted expenditure. This will provide sufficient funds to cover management and administration support costs and any emergencies that may arise from time to time.

Trustees’ Responsibilities

The Trustees are responsible for preparing the Annual Report and financial statements in accordance with applicable Charity Law and United Kingdom Generally Accepted Accounting Practice.

Charity Law requires the Trustees to prepare financial statements for each financial year which show a true and fair view of the state of affairs of the charity and its financial activities for that period. In preparing those financial statements, the Trustees are required to:

Select suitable accounting policies and then apply them consistently;
Make judgements and estimates that are reasonable and prudent;
Comply with applicable accounting standards, subject to any material departures
disclosed and explained in the financial statements;

● Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operational existence.

The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.

Approved by the trustees and signed on their behalf:

Name:……………………………………Signature:…………………………………………………….

Date:………………………………………………………………..

Charity Reg No. 1170685

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Barley Mow Village Hall CIO

Independent Examiners Report

Report to the trustees of Barley Mow Village Hall CIO on Accounts for the year ended 31 March 2023 set out on pages 7 to 11

Respective responsibilities of trustees and examiner

The trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. The charity's gross income does not exceed £250,000.

Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:

examine the accounts under section 145 of the 2011 Act;
to follow the procedures laid down in the general Directions given by the Charity
Commission under section 145(5)(b) of the 2011 Act; and
to state whether particular matters have come to my attention.

Basis of independent examiner's report

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no matter has come to my attention:

(1) which gives me reasonable cause to believe that in any material respect the requirements: ● to keep accounting records in accordance with section 386 of the Companies Act 2006; and

● to prepare accounts which accord with the accounting records, comply with the accounting requirements of section 396 of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities have not been met; or

(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Kate Tully FMAAT FCIE AATQB

Date

Signed

acie association of charity independent examiners

Kate Tully is a Fellow Member of the Association of Charity Independent Examiners and a Fellow Member of the Association of Accounting Technicians

Charity Reg No. 1170685

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Barley Mow Village Hall CIO

Statement of Financial Activities

for the year ended 31 March 2023

Unrestricted Designated Restricted Funds Funds Funds £ £ £	Total Funds 2022-23 £	Total Funds 2022-23 £
1,760 0 1,300 58,921 0 0 9,782 0 0 24 0 0	3,060 58,921 9,782 24 0	38,728 52,049 4,725 4 0
70,486 0 1,300	71,786	95,505
0 0 0 75,944 0 1,188	0 77,132 0	0 78,110 0
75,944 0 1,188	77,132	78,110
(5,457) 0 112	(5,345)	17,396
	0	0
(5,457) 0 112	(5,345)	17,396
33,437 36,055 0	69,492	52,096
27,980 36,055 112	64,147	69,492

The notes on pages 12-14 form an integral part of these financial statements.

Charity Reg No. 1170685

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Barley Mow Village Hall CIO

Balance Sheet

as at 31 March 2023

Note Fixed Assets: Tangible Assets Total Fixed Assets: Current Assets Debtors 6 Current Account Business Account CAF Current Account CAF Savings Account Petty Cash Prepayments Total Current Assets Liabilities Creditors: Amounts falling due within one year 7 Creditors: Amounts falling due after one year Total Assets less total liabilities The Funds of the Charity: Restricted funds Designated Funds Unrestricted funds TOTAL CHARITY FUNDS	2022-23 Funds £ 0	2021-22 Funds £ 0
	0	0
	1,475 24,693 8,162 8,602 24,806 259 0	5,045 19,409 8,144 1,667 33,853 215 0
	67,997	68,332
	(3,850)	1,159
	64,147	69,492
	112 36,055 27,980	0 36,055 33,437
	64,147	69,492

Approved by the trustees and signed on their behalf:

Name:……………………………………Signature:……………………………………………………. Date:………………………………………………………………..

The notes on pages 12-14 form an integral part of these financial statements

Charity Reg No. 1170685

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Barley Mow Village Hall CIO

Notes to the Financial Statements

for the period ending 31 March 2023

1 Accounting Policies

Basis of Preparation

These Financial Statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective January 2015) – Charities SORP (FRS 102).

Incoming Resources

These are included in the Statement of Financial Activities (SOFA) when:

the charity becomes entitled to the resources;
the trustees are virtually certain they will receive the resources; and
● the monetary value can be measured with sufficient reliability

Donations are only included in the SOFA when the charity has unconditional entitlement to the resources.

Capital Grants are released over the economic useful life of the asset to which they relate

Resources Expended and Liabilities

Resources expended have been analysed using a natural classification.

Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources.

Taxation

The charity is exempt from corporation tax on its charitable activities.

Tangible Fixed Assets

The Charity holds no assets of material worth at the present.

Charity Reg No. 1170685

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Barley Mow Village Hall CIO

Funds

The Charity has three funds, an unrestricted general fund comprising accumulated surpluses and deficits which are available for use at the discretion of the trustees in furtherance of the general objectives of the charity that have not been designated for other purposes, a designated contingency fund and a restricted funds, all the movements on these are disclosed below.

Fund Name Restricted Funds Gateshead Council Warm Spaces Grant Council Award Fund 50th Anniversary Designated Funds Contingency Unrestricted Funds General Funds Total of All Funds	Bal. b/f Income Expenditure Transfers Bal. c/f 0 1,000 (888) 112 0 300 (300) 0 0
	0 1,300 (1,188) 0 112
	36,055 0 0 36,055
	36,055 0 0 0 36,055
	33,437 70,486 (75,944) 27,980 0
	33,437 70,486 (75,944) 0 27,980

	69,492 71,786 (77,132) 0 64,147

Analysis of Income and Expenditure 2022-3

2 Donations and Legacies from: Unrestricted Designated Restricted Total Donations and Legacies £ £ £ £ Donations/Grants 1,760 1,300 3,060 Total 1,760 0 1,300 3,060 Incoming resources from charitable activities 0 Members Rents 9,691 9,691 Outside Room Hire 41,882 41,882 Membership Fees 1,470 1,470 Events 5,811 5,811 Royalties 66 66 Internet Café 0 Other 0 Total 58,921 0 0 58,921 Income from Other Trading Activities Café Takings 457 457 Bar Takings 428 Table Top 2,054 Bingo 6,845 6,845 General Fundraising 0 0 Total 9,782 0 0 7,301 Investments Bank Interest 24 24 Total 24 0 0 24 TOTAL 70,486 0 1,300 71,786	2 Donations and Legacies from: Unrestricted Designated Restricted Total Donations and Legacies £ £ £ £ Donations/Grants 1,760 1,300 3,060 Total 1,760 0 1,300 3,060 Incoming resources from charitable activities 0 Members Rents 9,691 9,691 Outside Room Hire 41,882 41,882 Membership Fees 1,470 1,470 Events 5,811 5,811 Royalties 66 66 Internet Café 0 Other 0 Total 58,921 0 0 58,921 Income from Other Trading Activities Café Takings 457 457 Bar Takings 428 Table Top 2,054 Bingo 6,845 6,845 General Fundraising 0 0 Total 9,782 0 0 7,301 Investments Bank Interest 24 24 Total 24 0 0 24 TOTAL 70,486 0 1,300 71,786	2 Donations and Legacies from: Unrestricted Designated Restricted Total Donations and Legacies £ £ £ £ Donations/Grants 1,760 1,300 3,060 Total 1,760 0 1,300 3,060 Incoming resources from charitable activities 0 Members Rents 9,691 9,691 Outside Room Hire 41,882 41,882 Membership Fees 1,470 1,470 Events 5,811 5,811 Royalties 66 66 Internet Café 0 Other 0 Total 58,921 0 0 58,921 Income from Other Trading Activities Café Takings 457 457 Bar Takings 428 Table Top 2,054 Bingo 6,845 6,845 General Fundraising 0 0 Total 9,782 0 0 7,301 Investments Bank Interest 24 24 Total 24 0 0 24 TOTAL 70,486 0 1,300 71,786
	Unrestricted Designated Restricted £ £ £ 1,760 1,300	Total £ 3,060
	1,760 0 1,300	3,060
	9,691 41,882 1,470 5,811 66	0 9,691 41,882 1,470 5,811 66 0 0
	58,921 0 0	58,921
	457 428 2,054 6,845	457 6,845 0 0
	9,782 0 0	7,301
	24	24
	24 0 0	24

	70,486 0 1,300	71,786

Charity Reg No. 1170685

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Barley Mow Village Hall CIO

3 Expenditure on:

Charitable activities Salaries and NI and Payroll Fees Utilities Cleaning/Hygiene Café Costs Maintenance/Refubishment/Repairs Transport Insurance Licences/Fees Stationery/Postage/Printing Bar Stock Disposable Catering Items Capital Items Purchased Activities/Projects/Events Independent Examination/Accountancy Bank Charges Other Total Total Support Costs Support Cost Type Salaries and NI Utilities Sanitary/Cleaning/Refuse Collection Maintenance/Refubishment/Repairs Insurance Licences/Fees Stationery/Postage Independent Examination Fee Total	Unrestricted Designated Restricted £ £ £ 30,124 9,671 591 3,436 23,198 19 2,727 430 821 969 489 1,552 423 1,188 250 1,244 75,944 0 1,188 75,944 0 1,188	This Year Total £ 30,124 9,671 591 3,436 23,198 19 2,727 430 821 969 489 1,552 1,610 250 0 1,244
		77,132

		77,132

	Fundraising Charitable Governance Activity Activity Activity £ £ £ 30,124 9,671 591 23,198 2,727 430 821 250 0 67,562 250	Total Cost £
		30,124 9,671 591 23,198 2,727 430 821 250
		67,812

3 Fixed Assets

There are no fixed assets of material worth at this time.

4 Employees

Salaries and NI and Payroll Fee Total	Unrestricted Designated Restricted £ £ £	Total £
	30,124 0 0	30,124 0
	30,124 0 0	30,124

2 part time staff were employed during the financial year no employee received remuneration above £60,000.

Charity Reg No. 1170685

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Barley Mow Village Hall CIO

4 Debtors

Debtors
Trade Debtors Other Debtors Total	2022-23 Amounts falling due within 1 year £ 1,475
	1,475

5 Creditors

Creditors
Trade Creditors Independent Examination Fee Total	2022-23 Amounts falling due within 1 year £ 3,600 250
	3,850

6 Trustees Expenses

No Trustees claimed any expenses during this financial year.

Charity Reg No. 1170685

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2023-03-31-accounts

Charity Registration no 1170685

Financial Statements and Reports

31 March 2023

Contents

Reference and Administrative Information

Trustee’s Annual Report

Objectives

Achievements

Public Benefit Statement

Financial Review

Risk Management:

Reserves Policy

Trustees’ Responsibilities

Approved by the trustees and signed on their behalf:

Independent Examiners Report

Respective responsibilities of trustees and examiner

Basis of independent examiner's report

Independent examiner's statement

Statement of Financial Activities

for the year ended 31 March 2023

Balance Sheet

as at 31 March 2023

Approved by the trustees and signed on their behalf:

Notes to the Financial Statements

for the period ending 31 March 2023

1 Accounting Policies

Basis of Preparation

Incoming Resources

Resources Expended and Liabilities

Tangible Fixed Assets

Funds

Analysis of Income and Expenditure 2022-3

3 Expenditure on:

3 Fixed Assets

4 Employees

4 Debtors

5 Creditors

6 Trustees Expenses