# **Charity Registration no 1170685**
## **Financial Statements and Reports**
**For the year ended**
## **31 March 2023**
**Barley Mow Village Hall CIO**
## **Contents**
1. Reference and Administrative Information Page 3 2. Structure and Governance Page 4 3. Trustees Report Pages 4 to 5 4. Independent Examiner’s Report Page 6 5. Statement of Financial Activities Page 7 6. Balance Sheet Page 8 7. Notes to the Accounts Pages 9-12
Charity Reg No. 1170685
Page 2 of 12
**Barley Mow Village Hall CIO**
## **Reference and Administrative Information**
**Name:**
Barley Mow Village Hall CIO
**Charity No:** 1170685 **Trustees/Directors:** Mr Andrew Brown-Searle (Chair) Mr Peter Angus (Secretary) Mr Stanley French (Treasurer) Mr Frederick Forster **Registered Address:** Barley Mow Village Hall Bedford Avenue Birtley Chester le Street DH3 2AJ **Bankers:** Barclays Bank plc 58 Durham Road Chester-le-Street DH3 1PB **Independent Examiner:** Kate Tully FMAAT FCIE AATQB 20 Ennerdale Crescent Winlaton Blaydon on Tyne NE21 6PS
Charity Reg No. 1170685
Page 3 of 12
**Barley Mow Village Hall CIO**
## **Trustee’s Annual Report**
## **Objectives**
To further or benefit the residents of Barley Mow and the surrounding areas of Tyne & Wear and County Durham (“The area of Benefit”), without distinction of sex, sexual orientation, race, political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort dto advance education and to provide facilities in the interests of social welfare for recreation and leisure time occupation with the objective of improving the conditions of life for the residents.
In furtherance of the objects but not otherwise, the Trustees shall have power: ● To establish or secure the establishment of a Community Centre, and ● To maintain or manage or co-operate with any statutory authority in the maintenance and management of such a Centre for activities promoted by the Charity in furtherance of its objects.
## **Achievements**
The financial year 2022-23 has witnessed a number of challenges in regard to power costs and escalating overheads, however a good deal of these increases have been minimized by the modification of the hall lighting in the heavily used areas to LED. This has, over the winter months, reflected a 35% decrease in our electrical power consumption compared to previous years. Due to this saving, and a succession of large fundraising events, we have succeeded in our predictions of making a small deficit for the year. We are optimistic that the year 2023-24 will see the project make a surplus.
The Village Hall hosted an event to celebrate its 50[th] Anniversary. This enabled us to engage with more local people and also with students from Gateshead College. The students made a successful 50[th] Anniversary documentary which included interviews with local people, user groups, volunteers and staff.
The Village Hall has also become a leading provider of Warm Spaces initiative in regard to providing nutritious and a warm friendly environment for those in need. This has been supported by Gateshead Council and also a number of local businesses, providing goods and financial support enabling us to feed up to 60 people once a week. Its success during the last seven months has resulted in further funding for another year.
Barley Mow Village Hall continues to be supported by a small group of dedicated volunteers, on of our amims for 2023-24 is to increase this number. This year has seen a number of new user groups using the hall, offering a variety of activities for people of various ages.
## **Public Benefit Statement**
The trustees have considered the guidance produced by the Charity Commission on the provision of public benefit and they confirm that public benefit has been provided by the range of activities as described above.
## **Financial Review**
The financial position for the year shows net incoming funds of £71,786 and total outgoing resources of £77,132 with funds brought forward from last year of £69.492 the total funds carried forward are £64,147.
## **Risk Management:**
Charity Reg No. 1170685
Page 4 of 12
**Barley Mow Village Hall CIO**
The Trustees are examining the major risks, which the charity faces in relation to external factors, governance and management, internal operations and business. They are considering the likelihood and the impact of risks and are reviewing what systems should be in place to control and reduce those risks. The systems are being designed to provide reasonable, but not absolute, assurance against material loss or misstatement of loss.
## **Reserves Policy**
It is the policy of the charity to try to build up unrestricted funds, which are free reserves of the charity, to a level that equates to approximately 6 months unrestricted expenditure. This will provide sufficient funds to cover management and administration support costs and any emergencies that may arise from time to time.
## **Trustees’ Responsibilities**
The Trustees are responsible for preparing the Annual Report and financial statements in accordance with applicable Charity Law and United Kingdom Generally Accepted Accounting Practice.
Charity Law requires the Trustees to prepare financial statements for each financial year which show a true and fair view of the state of affairs of the charity and its financial activities for that period. In preparing those financial statements, the Trustees are required to:
- Select suitable accounting policies and then apply them consistently;
- Make judgements and estimates that are reasonable and prudent;
- Comply with applicable accounting standards, subject to any material departures
- disclosed and explained in the financial statements;
● Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operational existence.
The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.
## **Approved by the trustees and signed on their behalf:**
_Name:……………………………………Signature:……………………………………………………._
_Date:……………………………………………………………….._
Charity Reg No. 1170685
Page 5 of 12
**Barley Mow Village Hall CIO**
## **Independent Examiners Report**
Report to the trustees of Barley Mow Village Hall CIO on Accounts for the year ended 31 March 2023 set out on pages 7 to 11
## **Respective responsibilities of trustees and examiner**
The trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. The charity's gross income does not exceed £250,000.
Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:
- examine the accounts under section 145 of the 2011 Act;
- to follow the procedures laid down in the general Directions given by the Charity
- Commission under section 145(5)(b) of the 2011 Act; and
- to state whether particular matters have come to my attention.
## **Basis of independent examiner's report**
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.
## **Independent examiner's statement**
In connection with my examination, no matter has come to my attention:
(1) which gives me reasonable cause to believe that in any material respect the requirements: ● to keep accounting records in accordance with section 386 of the Companies Act 2006; and
● to prepare accounts which accord with the accounting records, comply with the accounting requirements of section 396 of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities have not been met; or
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Kate Tully FMAAT FCIE AATQB
Date
Signed
**acie association of charity independent examiners**
- Kate Tully is a Fellow Member of the Association of Charity Independent Examiners and a Fellow Member of the Association of Accounting Technicians
Charity Reg No. 1170685
Page 6 of 12
**Barley Mow Village Hall CIO**
## **Statement of Financial Activities**
## **for the year ended 31 March 2023**
|**N**
**o**
**t**
**e**
**Income and Endowments**
**from:**
**2**
_Donations and Legacies_
_Charitable Activities_
_Other Trading Activities_
_Investment Income_
_Other_
**Total**
**Expenditure on:**
**3**
_Raising Funds_
_Charitable activities_
_Other resources expended_
**Total**
**Net income/(expenditure)**
Transfers between funds
**Net movement in funds**
_Funds carried forward_
**Total funds carried forward**|**Unrestricted**
**Designated**
**Restricted**
**Funds**
**Funds**
**Funds**
**£**
**£**
**£**|**Total**
**Funds**
**2022-23**
**£**|**Total**
**Funds**
**2022-23**
**£**|
|---|---|---|---|
||
1,760
0
1,300
58,921
0
0
9,782
0
0
24
0
0|3,060
58,921
9,782
24
0|38,728
52,049
4,725
4
0|
||**70,486**
**0**
**1,300**|**71,786**|**95,505**|
||
0
0
0
75,944
0
1,188|0
77,132
0|0
78,110
0|
||**75,944**
**0**
**1,188**|**77,132**|**78,110**|
||**(5,457)**
**0**
**112**|**(5,345)**|**17,396**|
|||0|0|
||**(5,457)**
**0**
**112**|**(5,345)**|**17,396**|
||33,437
36,055
0|69,492|52,096|
||**27,980**
**36,055**
**112**|**64,147**|**69,492 **|
The notes on pages 12-14 form an integral part of these financial statements.
Charity Reg No. 1170685
Page 7 of 12
**Barley Mow Village Hall CIO**
## **Balance Sheet**
## **as at 31 March 2023**
|**Note**
**Fixed Assets:**
_Tangible Assets_
**Total Fixed Assets:**
**Current Assets**
_Debtors_
6
_Current Account_
_Business Account_
_CAF Current Account_
_CAF Savings Account_
_Petty Cash_
_Prepayments_
**Total Current Assets**
**Liabilities**
_Creditors: Amounts falling due within one year_
7
_Creditors: Amounts falling due after one year_
**Total Assets less total liabilities**
The Funds of the Charity:
Restricted funds
Designated Funds
Unrestricted funds
**TOTAL CHARITY FUNDS**|**2022-23**
**Funds**
**£**
0|**2021-22**
**Funds**
**£**
0|
|---|---|---|
||0|0|
||1,475
24,693
8,162
8,602
24,806
259
0|5,045
19,409
8,144
1,667
33,853
215
0|
||67,997|68,332|
||(3,850)|1,159|
||64,147|69,492|
||112
36,055
27,980|0
36,055
33,437|
||64,147|69,492|
## **Approved by the trustees and signed on their behalf:**
_Name:……………………………………Signature:……………………………………………………. Date:……………………………………………………………….._
The notes on pages 12-14 form an integral part of these financial statements
Charity Reg No. 1170685
Page 8 of 12
**Barley Mow Village Hall CIO**
## **Notes to the Financial Statements**
## **for the period ending 31 March 2023**
## **1 Accounting Policies**
## **Basis of Preparation**
These Financial Statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective January 2015) – Charities SORP (FRS 102).
## **Incoming Resources**
These are included in the Statement of Financial Activities (SOFA) when:
- the charity becomes entitled to the resources;
- the trustees are virtually certain they will receive the resources; and
- ● the monetary value can be measured with sufficient reliability
Donations are only included in the SOFA when the charity has unconditional entitlement to the resources.
Capital Grants are released over the economic useful life of the asset to which they relate
## **Resources Expended and Liabilities**
Resources expended have been analysed using a natural classification.
Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources.
Taxation
The charity is exempt from corporation tax on its charitable activities.
## **Tangible Fixed Assets**
The Charity holds no assets of material worth at the present.
Charity Reg No. 1170685
Page 9 of 12
**Barley Mow Village Hall CIO**
## **Funds**
The Charity has three funds, an unrestricted general fund comprising accumulated surpluses and deficits which are available for use at the discretion of the trustees in furtherance of the general objectives of the charity that have not been designated for other purposes, a designated contingency fund and a restricted funds, all the movements on these are disclosed below.
|**Fund Name**
**Restricted Funds**
Gateshead Council Warm Spaces Grant
Council Award Fund 50th Anniversary
**Designated Funds**
Contingency
**Unrestricted Funds**
General Funds
**Total of All Funds**|**Bal. b/f**
**Income**
**Expenditure Transfers**
**Bal. c/f**
0
1,000
(888)
112
0
300
(300)
0
0|
|---|---|
||**0**
**1,300**
**(1,188)**
**0**
**112**|
||36,055
0
0
36,055|
||**36,055**
**0**
**0**
**0**
**36,055**|
||33,437
70,486
(75,944)
27,980
0|
||**33,437**
**70,486**
**(75,944)**
**0**
**27,980**|
|||
||**69,492 **
**71,786**
**(77,132)**
**0**
**64,147**|
## **Analysis of Income and Expenditure 2022-3**
|**2**
**Donations and Legacies from:**
**Unrestricted**
**Designated**
**Restricted**
**Total**
**Donations and Legacies**
**£**
**£**
**£**
**£**
Donations/Grants
1,760
1,300
3,060
**Total**
**1,760**
**0**
**1,300**
**3,060**
**Incoming resources from**
**charitable activities**
0
Members Rents
9,691
9,691
Outside Room Hire
41,882
41,882
Membership Fees
1,470
1,470
Events
5,811
5,811
Royalties
66
66
Internet Café
0
Other
0
**Total**
**58,921**
**0**
**0**
**58,921**
**Income from Other Trading Activities**
Café Takings
457
457
Bar Takings
428
Table Top
2,054
Bingo
6,845
6,845
General Fundraising
0
0
**Total**
**9,782**
**0**
**0**
**7,301**
**Investments**
Bank Interest
24
24
**Total**
**24**
**0**
**0**
**24**
**TOTAL**
**70,486**
**0**
**1,300**
**71,786**|**2**
**Donations and Legacies from:**
**Unrestricted**
**Designated**
**Restricted**
**Total**
**Donations and Legacies**
**£**
**£**
**£**
**£**
Donations/Grants
1,760
1,300
3,060
**Total**
**1,760**
**0**
**1,300**
**3,060**
**Incoming resources from**
**charitable activities**
0
Members Rents
9,691
9,691
Outside Room Hire
41,882
41,882
Membership Fees
1,470
1,470
Events
5,811
5,811
Royalties
66
66
Internet Café
0
Other
0
**Total**
**58,921**
**0**
**0**
**58,921**
**Income from Other Trading Activities**
Café Takings
457
457
Bar Takings
428
Table Top
2,054
Bingo
6,845
6,845
General Fundraising
0
0
**Total**
**9,782**
**0**
**0**
**7,301**
**Investments**
Bank Interest
24
24
**Total**
**24**
**0**
**0**
**24**
**TOTAL**
**70,486**
**0**
**1,300**
**71,786**|**2**
**Donations and Legacies from:**
**Unrestricted**
**Designated**
**Restricted**
**Total**
**Donations and Legacies**
**£**
**£**
**£**
**£**
Donations/Grants
1,760
1,300
3,060
**Total**
**1,760**
**0**
**1,300**
**3,060**
**Incoming resources from**
**charitable activities**
0
Members Rents
9,691
9,691
Outside Room Hire
41,882
41,882
Membership Fees
1,470
1,470
Events
5,811
5,811
Royalties
66
66
Internet Café
0
Other
0
**Total**
**58,921**
**0**
**0**
**58,921**
**Income from Other Trading Activities**
Café Takings
457
457
Bar Takings
428
Table Top
2,054
Bingo
6,845
6,845
General Fundraising
0
0
**Total**
**9,782**
**0**
**0**
**7,301**
**Investments**
Bank Interest
24
24
**Total**
**24**
**0**
**0**
**24**
**TOTAL**
**70,486**
**0**
**1,300**
**71,786**|
|---|---|---|
||
**Unrestricted**
**Designated**
**Restricted**
**£**
**£**
**£**
1,760
1,300|**Total**
**£**
3,060|
||**1,760**
**0**
**1,300**|**3,060**|
||9,691
41,882
1,470
5,811
66|0
9,691
41,882
1,470
5,811
66
0
0|
||**58,921**
**0**
**0**|**58,921**|
||457
428
2,054
6,845|457
6,845
0
0|
||**9,782**
**0**
**0**|**7,301**|
||24|24|
||**24**
**0**
**0**|**24**|
||||
||**70,486**
**0**
**1,300**|**71,786**|
Charity Reg No. 1170685
Page 10 of 12
**Barley Mow Village Hall CIO**
## **3 Expenditure on:**
|**Charitable activities**
Salaries and NI and Payroll Fees
Utilities
Cleaning/Hygiene
Café Costs
Maintenance/Refubishment/Repairs
Transport
Insurance
Licences/Fees
Stationery/Postage/Printing
Bar Stock
Disposable Catering Items
Capital Items Purchased
Activities/Projects/Events
Independent
Examination/Accountancy
Bank Charges
Other
**Total**
**Total**
**Support Costs**
Support Cost Type
Salaries and NI
Utilities
Sanitary/Cleaning/Refuse Collection
Maintenance/Refubishment/Repairs
Insurance
Licences/Fees
Stationery/Postage
Independent Examination Fee
Total|**Unrestricted**
**Designated**
**Restricted**
**£**
**£**
**£**
30,124
9,671
591
3,436
23,198
19
2,727
430
821
969
489
1,552
423
1,188
250
1,244
**75,944**
**0**
**1,188**
**75,944**
**0**
**1,188**|**This Year**
**Total**
**£**
30,124
9,671
591
3,436
23,198
19
2,727
430
821
969
489
1,552
1,610
250
0
1,244|
|---|---|---|
|||**77,132**|
||||
|||**77,132**|
||||
||**Fundraising Charitable**
**Governance**
**Activity**
**Activity**
**Activity**
**£**
**£**
**£**
30,124
9,671
591
23,198
2,727
430
821
250
**0**
**67,562 **
**250**|
**Total Cost**
**£**|
|||30,124
9,671
591
23,198
2,727
430
821
250|
|||**67,812**|
## **3 Fixed Assets**
There are no fixed assets of material worth at this time.
## **4 Employees**
|Salaries and NI and Payroll Fee
Total|**Unrestricted**
**Designated**
**Restricted**
**£**
**£**
**£**|**Total**
**£**|
|---|---|---|
||30,124
0
0|30,124
0|
||**30,124**
**0**
**0**|**30,124**|
2 part time staff were employed during the financial year no employee received remuneration above £60,000.
Charity Reg No. 1170685
Page 11 of 12
**Barley Mow Village Hall CIO**
## **4 Debtors**
|
**Debtors**||
|---|---|
|Trade Debtors
Other Debtors
**Total**|**2022-23**
**Amounts**
**falling due**
**within 1 year**
**£**
1,475|
||**1,475**|
## **5 Creditors**
|
**Creditors**||
|---|---|
|Trade Creditors
Independent Examination Fee
**Total**|**2022-23**
**Amounts**
**falling due**
**within 1 year**
**£**
3,600
250|
||**3,850**|
## **6 Trustees Expenses**
No Trustees claimed any expenses during this financial year.
Charity Reg No. 1170685
Page 12 of 12