Trustees’ Annual Report for the period
From 1/4/2023 Period start date To 31/3/2024 Period end date
Charity name: Pilsley Village Hall C.I.O.
Charity registration number: 1170654
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The objects of the C.I.O. are to establish and run a village hall and to promote for the beneft of the inhabitants of the parish of Pilsley, without distinction of sex, sexual orientation, age, disability, nationality, race or political, religious or other opinions, the provision of facilities for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infrmity or disablement, fnancial hardship or social and economic circumstances or for the public at large. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
To provide a space/location for activities. These include sports, parties, concerts and meetings. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | We continue to provide beneft to the local and wider public, by hiring the hall to a variety of group activities aimed at diferent age groups. For example, we currently hire to sports activities for older people, such as U3A badminton and walking netball, as well as more activities for all age groups, including Dance Fitness, table tennis, Tai Chi, badminton and Irish dancing. We also receive many bookings for parties, for both children and adults. We have also provided a location for dog shows and several corporate events. A local community church now uses the hall every Sunday, as well as for a variety ofotherevents. |
We also let the hall to Citizen’s Advice, for their weekly sessions. The village’s Christmas concert is held every year, with music provided by a local brass band.
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference |
||
|---|---|---|
| Policy on grant making | Para 1.38 | |
| Policy on social investment including program related investment |
Para 1.38 | N/A |
| Contribution made by volunteers |
Para 1.38 | Our volunteers unlock and lock the doors for our hirers and have regularly cleaned the hall. |
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | We have improved security and safety by having new sets of fre exit doors installed at both ends of the main hall. Pilsley Parish Council (the owner of the building) agreed to fund 50% of the cost. The very old curtains have been replaced with new fre-treated ones. An additional set of curtains was installed at the high windows, as some activities were hampered by the fact that the sun dazzled hall users in the summer months. This was much appreciated by those afected. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Finances continue to be in good health, retaining all of our regular groups from last year. We received an annual grant of £8000 from the parish council as well as a donation of £1000 from the Community Church group which holds weekly services in the hall. We were unable to move funds from our current account into our saving account this year, due to the cost of the curtains and fre exit doors. On 29/03/2023 we held £4,970.33 in our current account and £49,679.43 in our savings account. Currently we do not have restricted reserves. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | A savings account holds contingency funds for large item replacement, in particular the boiler. This year we have spent funds from this account on new curtains throughout the hall, and two new fre exit doors. Our future projects will hopefully include: repainting the hall, installing new front doors, and building an extension to be used to storetables and chairs. |
| Amount of reservesheld | Para 1.22 | £ 49,679.43 |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | N/A |
Additional information (optional)
You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising) |
Para 1.47 |
|
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
other
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | C.I.O. Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | C.I.O. Founding Constitution |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Elected by general public |
Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees |
Para 1.51 |
|
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other | The trustees continue to lease the interior of the hall from Pilsley Parish Council on a long-term basis. Procedures have been put in place for employmentofcontractors. |
Reference and Administrative details
| Charityname | PilsleyVillageHallC.I.O. |
|---|---|
| Other name the charity uses | |
| Registered charitynumber | 1170654 |
| Charity’s principal address | Pilsley Village Hall, Pear Tree Road, Pilsley Chesterfeld, Derbyshire |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| James Walters | Chairman | |||
| Julian Moore | Treasurer | |||
| Linda Moore | Bookings | |||
| Helen Ullathorne | ||||
| GaryChum | ||||
| Stuart Stone | ||||
| Yvette Jordan | ||||
– Corporate trustees names of the directors at the date the report was approved Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets N/A held in this capacity
Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
N/A
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Linda Moore Full name(s) Julian Moore Position (eg Secretary, Treasurer Trustee Chair, etc) Date 24/01/25
Pilsley Village Hall Accounts April 23 to April 24
Current Account
19 April 2024 - £4,858.13
| Month | Income | Month | Expenditure | |
|---|---|---|---|---|
| April 23 May 23 June 23 July 23 August 23 September 23 October 23 November 23 December 23 January 24 Feb 24 March 24 Hall Hire (Year) Hall Hire (Month Avg) Grants & Donations Total Income |
£595.00 £843.50 £475.50 £709.00 £1,900.39 £754.25 £625.50 £1,798.25 £470.75 £825.00 £933.75 £1,175.75 £11106.64 £925.55 £9114.75 £20221.39 |
April 23 May 23 June 23 July 23 August 23 September 23 October 23 November 23 December 23 January 24 Feb 24 March 24 Hall Expenditure (Year) Hall Expenditure (Month Avg) Capital Expenditure Total Expenditure |
£620.11 £437.84 £597.37 £1,682.06 £539.21 £1,945.20 £1,219.55 £1,035.42 £1,196.95 £55.21 £55.21 £967.95 £10,352.08 £862.67 £11,615.00 (Curtains & firedoors) £21,967.00 |
|
| * Currently we are paying over the odds for our energy supply. A Refund was made in August of £907.26 but then they continued to overcharge us again. |
Saving Account
19 April 2024 - £49,679.43
Future
Although we have a healthy balance in our saving account, an average net income of £63 a month is not a very healthy state of affairs, especially if a couple of Sharley Park groups decide to leave us . The overcharging by our energy supplier requires immediate attention; hopefully we can recoup some of the excessive charges.
Julian Moore (Temporary Treasurer)