## **Trustees’ Annual Report for the period** ## **From 1/4/2023 Period start date To 31/3/2024 Period end date** ## **Charity name: Pilsley Village Hall C.I.O.** ## **Charity registration number: 1170654** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The objects of the C.I.O. are to
establish and run a village hall and to
promote for the beneft of the
inhabitants of the parish of Pilsley,
without distinction of sex, sexual
orientation, age, disability, nationality,
race or political, religious or other
opinions, the provision of facilities for
recreation or other leisure time
occupation of individuals who have
need of such facilities by reason of
their youth, age, infrmity or
disablement, fnancial hardship or
social and economic circumstances or
for the public at large.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|To provide a space/location for
activities. These include sports, parties,
concerts and meetings.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|We continue to provide beneft to the
local and wider public, by hiring the
hall to a variety of group activities
aimed at diferent age groups. For
example, we currently hire to sports
activities for older people, such as U3A
badminton and walking netball, as well
as more activities for all age groups,
including Dance Fitness, table tennis,
Tai Chi, badminton and Irish dancing.
We also receive many bookings for
parties, for both children and adults.
We have also provided a location for
dog shows and several corporate
events.
A local community church now uses
the hall every Sunday, as well as for a
variety ofotherevents.| We also let the hall to Citizen’s Advice, for their weekly sessions. The village’s Christmas concert is held every year, with music provided by a local brass band. ## **Additional information (optional)** You may choose to include further statements where relevant about: ||
SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|| |Policy on social investment
including program related
investment|Para 1.38|N/A| |Contribution made by
volunteers|Para 1.38|Our volunteers unlock and lock the
doors for our hirers and have regularly
cleaned the hall.| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|We have improved security and safety
by having new sets of fre exit doors
installed at both ends of the main hall.
Pilsley Parish Council (the owner of the
building) agreed to fund 50% of the
cost.
The very old curtains have been
replaced with new fre-treated ones.
An additional set of curtains was
installed at the high windows, as some
activities were hampered by the fact
that the sun dazzled hall users in the
summer months. This was much
appreciated by those afected.| **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|Finances continue to be in good health,
retaining all of our regular groups from
last year. We received an annual grant
of £8000 from the parish council as
well as a donation of £1000 from the
Community Church group which holds
weekly services in the hall. We were
unable to move funds from our current
account into our saving account this
year, due to the cost of the curtains
and fre exit doors. On 29/03/2023 we
held £4,970.33 in our current account
and £49,679.43 in our savings account.
Currently we do not have restricted
reserves.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|A savings account holds contingency
funds for large item replacement, in
particular the boiler. This year we have
spent funds from this account on new
curtains throughout the hall, and two
new fre exit doors. Our future projects
will hopefully include: repainting the
hall, installing new front doors, and
building an extension to be used to
storetables and chairs.| |Amount of reservesheld|Para 1.22|£
49,679.43| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially in
deficit|Para 1.24|N/A| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|N/A| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |||| other ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|C.I.O. Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|C.I.O. Founding Constitution| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Elected by general public| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction and
training of trustees|
Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||The trustees continue to lease the
interior of the hall from Pilsley Parish
Council on a long-term basis.
Procedures have been put in place for
employmentofcontractors.| ## **Reference and Administrative details** |Charityname|PilsleyVillageHallC.I.O.| |---|---| |Other name the charity uses|| |Registered charitynumber|1170654| |Charity’s principal address|Pilsley Village Hall, Pear Tree Road, Pilsley
Chesterfeld, Derbyshire| ||| **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||James Walters|Chairman||| ||Julian Moore|Treasurer||| ||Linda Moore|Bookings||| ||Helen Ullathorne|||| ||GaryChum|||| ||Stuart Stone|||| ||Yvette Jordan|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details N/A ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** Linda Moore **Full name(s)** Julian Moore **Position (eg Secretary,** Treasurer Trustee **Chair, etc) Date** 24/01/25 ## **Pilsley Village Hall Accounts April 23 to April 24** ## **Current Account** 19 April 2024 - £4,858.13 |Month|Income||Month|Expenditure| |---|---|---|---|---| |April 23
May 23
June 23
July 23
August 23
September 23
October 23
November 23
December 23
January 24
Feb 24
March 24
Hall Hire
(Year)
Hall Hire
(Month Avg)
Grants &
Donations
Total Income|£595.00
£843.50
£475.50
£709.00
£1,900.39
£754.25
£625.50
£1,798.25
£470.75
£825.00
£933.75
£1,175.75
**£11106.64**
**£925.55**
**£9114.75**
**£20221.39**||April 23
May 23
June 23
July 23
August 23
September 23
October 23
November 23
December 23
January 24
Feb 24
March 24
Hall Expenditure
(Year)
Hall Expenditure
(Month Avg)
Capital Expenditure
Total Expenditure|£620.11
£437.84
£597.37
£1,682.06
£539.21
£1,945.20
£1,219.55
£1,035.42
£1,196.95
£55.21
£55.21
£967.95
**£10,352.08**
**£862.67**
**£11,615.00 (Curtains & firedoors)**
**£21,967.00**| |* Currently we are paying over the odds for our energy supply. A Refund was made in August of £907.26 but then they
continued to overcharge us again.||||| ## **Saving Account** 19 April 2024 - £49,679.43 ## **Future** Although we have a healthy balance in our saving account, an average net income of £63 a month is not a very healthy state of affairs, especially if a couple of Sharley Park groups decide to leave us . The overcharging by our energy supplier requires immediate attention; hopefully we can recoup some of the excessive charges. Julian Moore (Temporary Treasurer)