Trustees’ Annual Report for the period
From 1/4/2022 Period start date To 31/3/2023 Period end date
Charity name: Pilsley Village Hall C.I.O.
Charity registration number: 1170654
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The objects of the C.I.O. are to establish and run a village hall and to promote for the benefit of the inhabitants of the parish of Pilsley, without distinction of sex, sexual orientation, age, disability, nationality, race or political, religious or other opinions, the provision of facilities for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
To provide a space/location for activities. These include sports, parties, concerts and meetings. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | We continue to provide benefit to the local and wider public, by hosting many different activities for different age groups. For example, we currently hire to sports activities for older people, such as U3A badminton and walking netball, as well as more activities for all age groups, including clubbercise, table tennis, Zumba, badminton and Irish dancing. We also receive many bookings for parties, for both children and adults. We have also provided a location for dog shows and several corporate events. We also host weekly Citizen’s Advice sessions and a weekly sewing club in our meeting room. The village’s Christmas concert is held every year, with music provided by a local brass band. |
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference
| Policy on grant making | Para 1.38 | |
|---|---|---|
| Policy on social investment including program related investment |
Para 1.38 | N/A |
| Contribution made by volunteers |
Para 1.38 | Our volunteers unlock and lock the doors for our hirers and have regularly cleaned the hall. |
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Safety has been improved in the following areas: The old sectional stage was replaced with a modern, safer version. This also has a moveable set of steps with a handrail. The tiles on the kitchen floor were old and collected dirt easily, and these have now been replaced with smooth-surfaced, non- slip tiles. |
Additional information (optional)
You may choose to include further statements where relevant about:
Achievements against objectives set |
Para 1.41 |
|
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Finances continue to be in good health with three new groups joining us this year; U3A badminton, walking netball and Irish dancing class. We received an annual grant of £8000 from the parish council as well as a donation from the Community Church group which holds weekly services in the hall. We were able to move funds from our current account into our saving account. On 31/03/2023 we held £6,715 in our current account and £50,084 in our savings account. Currently we do not have restricted reserves. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | A savings account holds contingency funds for large item replacement, in particular the boiler. These funds will also be available for our future projects which include the following; - fire door replacement - new curtains - building an extension to be used to store tables and chairs |
| Amount of reserves held | Para 1.22 | £50,084 |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | N/A |
Additional information (optional)
You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising) |
Para 1.47 |
|
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | C.I.O. Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | C.I.O. Founding Constitution |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Elected by general public |
Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees |
Para 1.51 |
|
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other | The trustees continue to lease the interior of the hall from Pilsley Parish Council on a long-term basis. Procedures have been put in place for employment of contractors. |
Reference and Administrative details
| Charity name | Pilsley Village Hall C.I.O. | Pilsley Village Hall C.I.O. |
|---|---|---|
| Other name the charity uses | ||
| Registered charity number | 1170654 | |
| Charity’s principal address | Pilsley Village Hall, Pear Tree Road, Pilsley | |
| Chesterfield, Derbyshire | ||
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| James Walters | Chairman | |||
| Julian Moore | Treasurer | |||
| Linda Moore | Bookings | |||
| Helen Ullathorne | Secretary | |||
– Corporate trustees names of the directors at the date the report was approved Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets N/A held in this capacity
Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
N/A
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Linda Moore Full name(s) Julian Moore
Position (eg Secretary, Treasurer Trustee Chair, etc)
Date
21/04/2024
PILSLEY VILLAGE HALL CIO
YEAR ENDED 31 MARCH 2023
RECEIPTS AND PAYMENTS 31 MARCH 2023
| RECEIPTS Annual Grant Donations Covid support grants Generated income Bank interest Total PAYMENTS Light , heat and power Cleaning and waste disposal Safety checks and alarms Water rates & sewerage Repairs and maintenance (Boiler, stage, kitchen floor) Printing, postage, stationery and IT Insurance (2021 bill prepaid in 2020) Accountancy Licences Refunds Sundries Xmas Concert contribution Total Increase in funds for the year (receipts less payments) Funds at the beginning of the year Funds at the end of the year ASSETS AND LIABILITIES Cash funds Current account Savings account Petty cash Total cash funds Reserves General Reserves Contingency Reserve Total reserves |
Year to 31.3.2023 8,000.00 250.00 0.00 8,415.86 67.84 16,733.70 2,206.29 2,332.24 311.00 0 6,219.00 0 275 0 902.16 124.75 440.42 318.00 13,128.86 3,604.84 53,143.00 56,747.84 Year to 31.3.2023 6,715.72 50,084.38 - 56,800.10 6,715.72 50,084.38 56,800.10 |
Year to 31.3.2022 |
|---|---|---|
| 300.00 0.00 0.00 5723.00 3.00 |
||
| 6,026 | ||
| 2,018.00 843.00 447.00 0.00 0.00 164.00 - 150.00 249.00 0.00 56.00 - |
||
| 3,928.00 | ||
| 2,098.00 51,045.00 |
||
| 53,143.00 | ||
| Year to 31.3.2022 |
||
| 23,127.00 30,016.00 - |
||
| 53,142.00 | ||
| 23,127.00 30,016.00 |
||
| 53,142.00 |
- A booking on 4/07/2020 valued at £61 was refunded in 2022;
This accounts for the majority of the discrepancy in the 2022-2023 figures.