## **Trustees’ Annual Report for the period**
## **From 1/4/2022 Period start date To 31/3/2023 Period end date**
## **Charity name: Pilsley Village Hall C.I.O.**
## **Charity registration number: 1170654**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The objects of the C.I.O. are to establish and
run a village hall and to promote for the
benefit of the inhabitants of the parish of
Pilsley, without distinction of sex, sexual
orientation, age, disability, nationality, race
or political, religious or other opinions, the
provision of facilities for recreation or other
leisure time occupation of individuals who
have need of such facilities by reason of
their youth, age, infirmity or disablement,
financial hardship or social and economic
circumstances or for the public at large|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|To provide a space/location for activities.
These include sports, parties, concerts and
meetings.|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|We continue to provide benefit to the local
and wider public, by hosting many different
activities for different age groups. For
example, we currently hire to sports activities
for older people, such as U3A badminton
and walking netball, as well as more
activities for all age groups, including
clubbercise, table tennis, Zumba, badminton
and Irish dancing. We also receive many
bookings for parties, for both children and
adults. We have also provided a location for
dog shows and several corporate events.
We also host weekly Citizen’s Advice
sessions and a weekly sewing club in our
meeting room.
The village’s Christmas concert is held every
year, with music provided by a local brass
band.|
**Additional information (optional)** You may choose to include further statements where relevant about:
SORP reference
|Policy on grant making|Para 1.38||
|---|---|---|
|Policy on social investment
including program related
investment|Para 1.38|**N/A**|
|Contribution made by
volunteers|Para 1.38|Our volunteers unlock and lock the doors for
our hirers and have regularly cleaned the
hall.|
|Other|||
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Safety has been improved in the following
areas:
The old sectional stage was replaced with a
modern, safer version. This also has a
moveable set of steps with a handrail.
The tiles on the kitchen floor were old and
collected dirt easily, and these have now
been replaced with smooth-surfaced, non-
slip tiles.|
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
|
Achievements against
objectives set|
Para 1.41||
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41||
||||
|---|---|---|
|Investment performance
against objectives|Para 1.41||
|Other|||
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|Finances continue to be in good health with
three new groups joining us this year; U3A
badminton, walking netball and Irish dancing
class. We received an annual grant of £8000
from the parish council as well as a donation
from the Community Church group which
holds weekly services in the hall. We were
able to move funds from our current account
into our saving account.
On 31/03/2023 we held £6,715 in our current
account and £50,084 in our savings account.
Currently we do not have restricted reserves.|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|A savings account holds contingency funds
for large item replacement, in particular the
boiler.
These funds will also be available for our
future projects which include the following;
- fire door replacement
- new curtains
- building an extension to be used to store
tables and chairs|
|Amount of reserves held|Para 1.22|£50,084|
|Reasons for holding zero
reserves|Para 1.22|**N/A**|
|Details of fund materially in
deficit|Para 1.24|**N/A**|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**N/A**|
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
|
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47||
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46||
|A description of the principal
risks facing the charity|Para 1.46||
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|C.I.O. Constitution|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|C.I.O. Founding Constitution|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Elected by general public|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
|
Policies and procedures
adopted for the induction and
training of trustees|
Para 1.51||
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51||
|Relationship with any related
parties|Para 1.51||
|Other||The trustees continue to lease the interior of
the hall from Pilsley Parish Council on a
long-term basis.
Procedures have been put in place for
employment of contractors.|
## **Reference and Administrative details**
|Charity name|Pilsley Village Hall C.I.O.|Pilsley Village Hall C.I.O.|
|---|---|---|
|Other name the charity uses|||
|Registered charity number|1170654||
|Charity’s principal address||Pilsley Village Hall, Pear Tree Road, Pilsley|
|||Chesterfield, Derbyshire|
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**Names of the charity trustees who manage the charity**
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2
3
4
5
6
7
8
9
10
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12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||James Walters|Chairman|||
||Julian Moore|Treasurer|||
||Linda Moore|Bookings|||
||Helen Ullathorne|Secretary|||
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– Corporate trustees names of the directors at the date the report was approved **Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets N/A held in this capacity
Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **N/A**
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** Linda Moore **Full name(s)** Julian Moore
**Position (eg Secretary,** Treasurer Trustee **Chair, etc)**
**Date**
21/04/2024
**PILSLEY VILLAGE HALL CIO**
**YEAR ENDED 31 MARCH 2023**
## **RECEIPTS AND PAYMENTS 31 MARCH 2023**
|**RECEIPTS**
Annual Grant
Donations
Covid support grants
Generated income
Bank interest
**Total**
**PAYMENTS**
Light , heat and power
Cleaning and waste disposal
Safety checks and alarms
Water rates & sewerage
Repairs and maintenance (Boiler, stage, kitchen floor)
Printing, postage, stationery and IT
Insurance (2021 bill prepaid in 2020)
Accountancy
Licences
Refunds
Sundries
Xmas Concert contribution
**Total**
Increase in funds for the year (receipts less payments)
Funds at the beginning of the year
Funds at the end of the year
**ASSETS AND LIABILITIES**
**Cash funds**
Current account
Savings account
Petty cash
**Total cash funds**
**Reserves**
General Reserves
Contingency Reserve
**Total reserves**|**Year to**
**31.3.2023**
8,000.00
250.00
0.00
8,415.86
67.84
**16,733.70**
2,206.29
2,332.24
311.00
0
6,219.00
0
275
0
902.16
124.75
440.42
318.00
**13,128.86**
**3,604.84**
**53,143.00**
**56,747.84**
**Year to**
**31.3.2023**
6,715.72
50,084.38
-
**56,800.10**
6,715.72
50,084.38
**56,800.10**|**_Year to_**
**_31.3.2022_**|
|---|---|---|
|||_300.00_
_0.00_
_0.00_
_5723.00_
_3.00_|
|||**_6,026_**|
|||_2,018.00_
_843.00_
_447.00_
_0.00_
_0.00_
_164.00_
_-_
_150.00_
_249.00_
_0.00_
_56.00_
_-_|
|||**_3,928.00_**|
|||**_2,098.00_**
**_51,045.00_**|
|||**_53,143.00_**|
|||**_Year to_**
**_31.3.2022_**|
|||_23,127.00_
_30,016.00_
_-_|
|||**_53,142.00_**|
|||_23,127.00_
_30,016.00_|
|||**_53,142.00_**|
* A booking on 4/07/2020 valued at £61 was refunded in 2022;
This accounts for the majority of the discrepancy in the 2022-2023 figures.