2023-03-31-accounts - Eye to Eye Counselling Service

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					SORP reference
Summary	ofthe purpo		ee Of		Pere 1.17	To relieve and prevent			suffering		caused by
the charity as set out		in		its		mental or physical		illness or by emotional
governing	document					stress among	young people			specifically
						those in Rhondda		C	non Taff
Summary activities	ofthe main in relation to th			ose	Para 1.17end 1.19	Offering a Free Counselling service to young people between the ages of7and
purposes	for the publica					25 years
benefit, in particular,		th6
activities,	projects or
services identified in		th
accounts.
Statement	confirming				Para 1.18	The trustees have		regard to		the	guidance
whether the trustees		ha				issued by the	Charity		Commission on
had regard to the guide						public benefit
issued by	the Charity
Commission on public
benefit

				SORP reference
					N/A
				Para 1.38
Policy on	grant making
					N/A
				Para 1.38
Policy on	social investrrlent
including	program		related
investment
					The charity	has g volunteers	delivering	free
				Para 1.38	community	based counselling	to young
Contribution		made	by		people aged 11to 25 years.
volunteers
Other

Achieve	ments and Per	formance
		SORP reference
			Over f350young people aged between 7
Summary ofthe main achievements ofthe charity,		Para 1.20	and 25 years accessed the service across the Local Authority and the Local Health
identifying	the difference the		Board, with over 7000sessions delivered.
charity's	work has made to		Over 90%ofthese young people showed
the circumstances of its			significant improvement in their emotional
beneficiaries and any wider			wellbeing.
benefits to society as a
whole.			This year we retained our funding from
			Children in Need to work with children and
			young people who have been experiencing
			mental Health Issues since Covid.

Achievements against	Para 1.41
objectives set
Performance offundraising activities against objectives	Para 1.41
set
Investment performance	Para 1 41
against objectives
Other

Financ	i	al Review	al Review	al Review
Review		ofthe chartty's			Para 1.21	The charity had a Increased total income
financial		position	at	the end		this year of8599,966 (LY:5.17,868)for the
ofthe period						year. This year we also had expenditure	of
						8568,860(LY:621,829). The charities total
						reserves increased to F257,531.
Statement explaining				the	Para 1.22	Stated reserves policy
policy for holding			reserves
stating	why they		are	held		Eye to Eye Youth Counselling Service believes
						that the charity should hold financial reserves
						(the "Emergency Operating Reserve" - EOR) for
						the following reasons
						i. It is entirely dependent on project
						funding for income from year to year
						which is inevitably subject	to
						fluctuation.
						ii. It requires protection against, and the
						ability to continue operating despite,
						catastrophic or lesser but damaging
						events.
						Eye to Eye wishes to protect the continuity of
						the charity's work in the event ofa shortfall of
						income, the reserves held will enable the
						charity to manage the risk ofa reduction in
						funding resulting in the redundancy ofstaff and
						reduced services until further funding can be
						secured to continue its work, thus minimizing
						the effect on the community we serve.
						The trustees believe that the minimum level of
						Reserves should be the equivalent ofsix
						months' operating costs calculated and
						reviewed annually and believe that the EOR
						should be built up tothe desired level in stages
						consistent with the charity's overall financial
						position and its need to maintain and develop
						its charitable activities.
Amount		ofreserves		held	Para 1.22	The current level of EOR stands at E257,531as
						ofthe 31"March 2023
Reasons		for holding		zero	Para 1.22	N/A
reserves

Details offund materially	Details offund materially	Details offund materially		in	Para 1.24	Para 1.24		NI A
deficit
Explanation	ofany				Para 1.23			The charity
uncertainties	about the							Isentirely		dependent				on project Local Authority
charity continuing		as a going						funding	for income				which			is	inevitably			subject
concern								to fluctuation			and subject				to		Tender.
								It requires		protection				against,				and	the	ability		to
								continue		operating				despite,				catastrophic				or
								lesser but		damaging			events.				The		charity		holds
								reserves	to ensure				Its ability					to	continue		and
								seek aiternative				funding			in			the	event		of	all
								funding	being		withdrawn.				The			charity		regularly
								reviews	its	risks.
dditional information			(optional)
ou ma choose to		include		further statements			where relevant					about:
				The	charities funding relies				on grants from Local Councils												and
The charity's				Local Health Board.
principal sources of		Pars u47		RCT: E400,000.00
funds (including				LHB:r.		20,400.00
any fundraising)				CIN: r.		64,387.00
Investment				Only have a reserves policy for investment.
policy and objectives		Para 1.46
including any
social
investment
policy adopted
				The	charity has a tender to				deliver			counselling					to the RCT
A description the principal	of	Para 1.46		Local Authority until beyond this date is				August 2023. Not getting the contract a financial risk. The reserves policy is in
risks facing	the			place to		cover this.
charity
Other
tructure,	Governance				and Nlanagement
Description	ofcharity's
trusts:
Type of governing		document						Constitution
(trust deed,	ro al charter)
How is the charity					Para	1.25		Incorporated			association
constituted?
Ie.g unincorporated
association.	CIOI

Trustee selection methods	At the annual general meeting ofthe	At the annual general meeting ofthe
including details ofany constitutional provisions e.g. election to post or name of any person or body entitled tc appoint one or more trustees	Incorporated Charitable Organisation the members shall elect from amongst themselves a chairperson, vice chairperson, a secretary, a treasurer and training officer, who shall hold office
	from the conclusion ofthat meeting.
	6	Executive Committee
	(1)	The executive Committee shall
		consist ofnot less than 5
		members nor more than 10
		members being;
		(a) The honorary officers
		specified in the preceding clause;
		(b) Not less than 5and not more
		than 10members elected at
		the annual
		general meeting who shall
		hold office from the
		conclusion ofthat meeting
	(2)	The Executive Committee may	in
		addition appoint not more than	2
		co-opted members but not so
		that no-one may be appointed	as
		a
		co-opted member if, as a result
		more than one third ofthe
		members ofthe Executive
		Committee would be co-opted
		members. Each appointment ofa
		co-opted member shall be made
		at a special meeting ofthe
		Executive Committee called
		under clause J(1)and shall take
		effect from the end ofthat
		meeting unless the appointment
		is to fill a place which has not
		then been vacated, in which
		case, the appointment shall run
		from the date when the post
		becomes vacant.
	(3)	All the members ofthe Executive
		Committee shall retire from office
		together at the end ofthe annual
		general meeting next after the
		date on which they came into
		office but they may be re-elected
		or re-appointed.

(4)	The proceedings ofthe
	Executive Committee shall not
	be invalidated by any vacancy
	among their number or by any
	failure to appoint or any defect in
	the appointment or qualification
	ofa member.
(5)	Nobody shall be appointed as a
	member ofthe Executive
	Committee who is aged under 18
	or who would ifappointed be
	disqualified under the provisions
	ofthe following clause.
(6)	No person shall be entitled to act
	as a member ofthe Executive
	Committee whether on a first or
	any subsequent entry into office
	until after signing in the minute
	book ofthe Executive Committee
	a declaration ofacceptance and
	willingness to act in the trusts of
	the Charity

Policies and procedures adopted for the induction	Policies and procedures adopted for the induction	Para 1.51
and training	oftrustees
Ths charity's orgsnisstionsl structure and any wider		Para 1.51
network with	which the
charity works
Relationship	with any related	Para1.51
parties
Other

	Other name the charit	Other name the charit	Other name the charit	uses	n/a
	Re istered charit		number		1170631
	Charity's	principal	address		Beddau Community		Education Centre
					Bryncelynnog	School
					Pencoedcae	Road
					Beddau
					CF382AE
mes	ofthe	charity trustees who manage the				charity
	Trustee	name		Office (ifany)		Dates ear	acted ifnot for whole	Name toa	of person (or body) entitled oint trustee Ifan
	David Stone			Chairman
	Kevin McDonald			Vice Chair
	Anwen	Pritchard
	Gareth	Bishop
	Peter Griffiths
	Joy Nicholls
	Dafydd	Morgan
	Debbie	Page
	Evans
9	Linda Michele
10
11
12
13
14
15
16
17
18
19
20

Description ofthe assets		N/A
held in this capacity
Name and objects ofthe		N/A
charity on whose behalf	the
assets are held and how	this
falls within the custodian
charity's objects
Details ofarrangements	for	N/A
safe custody and
segregation ofsuch assets
from the charity's own
assets

Names and	addresses ofadvi	sers (Optional info	rmation)
Type of	Name	Address
adviser
Financial	Williams Ross	4 Ynys Bridge	Court, Gwaelod	YGarth, Cardiff,	CF159SS
Human	P4BLaw	9Centre Court	Main Avenue	Treforest Industrial	Estate
Resource		CF37 5YR

Signed	on behalf ofthe	charity's trustees
	Signature(s)	Alison Theaker
	Full name(s)	Alison Theaker
Position	(eg Secretary,	Coordinating Manager
	Chair, etc)
		01/11/2023

					E etc E ecounsetlin	E etc E ecounsetlin	Service		1170631
					Annual		accounts for the		period
					Pediod start date	101/04/2022		TO	el'10 end date	31/03/2023
x
~
					X
					8			Restrlcte	Endow
Recommended categories by						unrestricte		d Incolrta	ment	Total	Prior year
activity						d funds		funds	funds	funds	funds
							E	E	E	E	E
Incoming resources		(Note		3)			F01	F02	F03	F04	F05
Income and endowments		from:
Donations and legacies					601		1,598			1,598	1,890
Charitable activities					602		15,067	582,249		597,316	513,134
Other trading activities					603
Investments					S04		1,052			1,052	2,844
Separate item					605
Other Total					606 607		1,7 7	58, 4		59,966	517, 6
Resources expended			(Note		6)
Expenditure on:
Raising funds
Charitable activities					609		49,439	514,645		564,084	617,545
Governance					S10		4,776			4,776	4,284
Other					StI
Total					S(2		54, 15	14,645		568,8 0	621,82
Net income/(expenditure)				before
investment gains/(losses)					sta	—	36,498	67,604		31,106	-103,961
Net gains/(losses) on investments					614
Net income/(expenditure)					stfi	-	36,498	67,604		31,106	-103,961
Extraordinary items					616
Transfers between	funds				617
Other recognised	gains/(losses):
Gains and losses on revaluation			offixed		assets for the
charitys own use					St6
Other gains/(losses)					Sf9
Net movementin	funds				s20	—	36,498	67,604		31,106	-103,961
Reconciliation of	funds:
Total funds brought forward					sgI		434,075	7,913		441,988	545,949
Total funds carried forward					622		97,57	75, 17		473,094	41,988

			0X
			6		Restricted
			6I	Unrestricted	income	Endowment	Total this
			19	fundsf	funds f	funds	year f
Fixed assets				F01	F02	F03	F04
Intangible assets Tangible assets		(Note 15) (Note 14)	801 802		7,221		7,221
Heritage assets		(Note 16)	803
Investments		(Note 17)	804
		Total fixed assets	805
Current assets
Stocks		(Note 18)	806
Debtors investments		(Note 19) (Note 17.4)	807 806	314,087	52,088		52,088 314,087
Cash at bank and in		hand (Note 24)	809
	Total current assets		810
Creditors: amounts		falling due
within one year		(Note 20)	811	1,680	15,795		17,475
Net current		assets/(liabilities)	812
Total assets less current liabilities			813
Creditors: amounts		falling due
after one year		(Note 20)	814
Provisions for liabilities			815
Total net assets or liabilities			816	397,577	75,517		473,094
Funds ofthe Charity
Designated funds	(Note 27)		817	221,029			221,029
Restricted income	funds (Note 27)		816		75,517		75,517
Unrestricted funds			819	176,548			176,548
Revaluation reserve			820
		Total funds	821

Signed by one or two trustees the trustees	on behalf of all	Signature		Print Name
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Note 3			Anal	y	sis	ofinc	ome
								Restricted
							unrestricted	income	Endowment
							funds	funds	funds	Totaifunds	Prior year
		Anal sis
Donations	Donations	and		ifts			1,598			1,598	1,890
and	Gift Aid
legacies:	Le acies
	General grants provided					by
	government/other				charities
	Membership		subscriptions
	and sponsorships				which	are
	in substance		donations
	Donated	oods,		facilities
	Other
					Total		1,598			1,598	1,890
Charitable
activities:
	General grants provided					by
	government/other				charities			584,249		584,249	495,413
	Partnershi		s				9,467			9,467	15,968
	Other						3,600			3,600	1,753
					Total		13,067	584,249		597,316	513,134
Other	Report for GP
trading
activities:
	Other
					Total
Income	interest income						1,052			'I,052	2,844
from	Dividend	income
investments	Rental and		leasin		income
	Other
						Total	1,052			1,052	2,844
Separate
material
item of
income:
						Total

Other:	Conversion ofendowment	Conversion ofendowment
	funds into income
	Gain on disposal ofa
	tangible fixed asset held for
	charity's own use
	Gain on disposal ofa
	programme related
	investment
	Royalties from the
	exploitation of intellectual
	property rights
	Other
		Total
TOTAL INCOIIE			15,717		584,249		599966	517868
Other information:
All income	in the prior year was
unrestricted description	except for: Iplease provide and amounts)		Grants	rovided	b	Government	and other Charities
Where any	endowment fund is converted
into income in the reporting period,		please
give the reason for the conversion.			None
Within the	income items above the		See	Note 4,	lus	Cwm Taf LHBF30300, Children		In Need

Note 6		Analysis of expenditure	Analysis of expenditure	Analysis of expenditure	nestdcted	nestdcted
				Unrestrict		income	Endowme	Total
		Anal sis		ed	funds	funds	nt funds	funds f	Prior year
Expenditu		Incurred seeking donations
re on		Incurred seeking legacies
raising funds:		Incurred seeking grants
		Operating membership schemes and
		social lotteries
		Staging fundraising events
		Fundraising agents
		Operating charity shops
		Operating a trading company
		undertaking non-charitable	trading
		activity
		Advertising, marketing, direct		mail
		and ublici
		Start up costs incurred in	generating
		new source offuture income
		Database development costs
		Other trading activities
		Investment management	costs:
		Portfolio mana ement costs
		Cost of obtaining investment		advice
		Investment administration	costs
		Intellectual property licencing		costs
		Rent collection, property	repairs and
		maintenance charges
		Total expenditure on raising funds
Expenditu		Salary & Pension Costs			49,439	471,682		521,121		552,350
tLs u	kl	Redundancy Costs

s ssssssLasssa	New Software	Costs
activities	Training Costs				5,576	5,576	16,038
	Resources/Equipment/Stationery				7,940	7,940	16,358
	Memberships				3,944	3,944	3,342
	Travel &Expenses
	Telephone Costs				2,714	2,714	3,111
	Rent				6,000	6,000	6,550
	Insurance				3,161	3,161	2,929
	Consultancy				6,560	6,560	6,888
	Marketing &Advertising				496	496
	Books
	CRBPayments				252	252	568
	Depreciation	Charge			2,483	2,483	1,513
	Boys Project	film					5,800
	Miscellaneous				3,837	3,837	2,098
	Total expenditure activities		on charitable	49,439	514,645	564,084	617,545
Governan	Employment	Consultants		1,656		1,656	1,656
	Payroll Costs			1,440		1,440	1,368
	Independent	Examiner		1,680		1,680	1,260
	Legal & Professional Total			4,776		4,776	4,284
Other
	Total other	expenditure
TOTAL EXPENDITURE				54,215	514,645	568,860	621,829

				Grant
Activity or programm		Activities undertaken	directly	funding of	Support Costs	Total this year	Total prfol' year'
e				activities
Activity	1
Achv'	2
Other
Total


			Description
Extraordinary	item	1
Extraordinary	item	2
Extraordinary	item	3
Extraordinary	item	4

							Balance	held at
			Amount	received	Amount	paid out	eriod	end
Description/name party	of	Related party	This year	Last year	This year	Last year	This year	Last year
		(Yes or
		No)
		Total

etween any partic	ipating members.
			Balance held at
Descriptionlname	ofparty		period end
			This year Last year
		ota

Note 9	SupportCosts	SupportCosts
Please complete	this note ifthe charity		has analysedits
expenses using	activity categories and Raising		has support	costs.	Grand	Basis of
	funds Activity	1	Activity 2	Activity 3	total	allocation
Support cost (examples)						(Describe method)
Other
Total
Please provide	details ofthe
accounting policy adopted for the
apportionment	ofcosts between
activities and any estimation
techniques used tocalculate their
apportionment.

in the appro	p	riate box(es).
					This year	Last year
						6
independent		examiner's fees			1320	1260
Assurance	services other than audit or independent			examination
Tax advisory		fees
Other fees	(for example: financial advice, consultancy,
accountancy		services) paid to the independent	examiner		360

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				Research &	Patents and	Other	Total
				development	trademarks
At beginning		ofthe
year
Additions
Disposals
Revaluations
Transfers *
At end ofthe		year
15.2Amortisation			and	impairments
		*'Basis		SLor RB	SLor RB	SLor RB	SLor RB	Straight Line ("SL")or
								Reducing
								Balance
								("RB")
		'*Rate
At beginning		ofthe
year
Disposals
Amortisation
Impairment
Transfers*
At end ofyear
15.3 Net book value
Nat book value at			the
beginning	ofthe year

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Note	24 Cash	at bank and in hand
					This year	Last year
						R
Short	term cash investments	(less than 3months	maturity	date)
Short Cash	term deposits at bank and on hand				117173	76481
Other
Total

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27.3 Transfers	27.3 Transfers	between	between	funds
				Reason	for transfer and where endowment				is converted	Amount
					to	income,	legal power for	Its conversion
Between	unrestricted		and				None
restricted	funds
Between	endowment		and				None
restricted	funds
Between	endowment		and				None
unrestricted funds
27.4 Designated Planned		funds use				Pur ose ofthe desi		nation		Amount
N/A

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