2021-03-31-accounts - Association Of Southeast Asian Studies In The United Kingdom

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Trustees’ Annual Report for the period

From 01 August 2020 Period start date To 31 July 2021 Period end date

Charity name: Association of Southeast Asian Studies in the United Kingdom

Charity registration number: 1170590

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The overall object of ASEAS(UK) is to advance the education of the public on the subject of Southeast Asia and to promote research for the public benefit in all disciplines of that subject and to disseminate the useful results by such means as the trustees see fit.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	Digital Impact Award Due to the impact of COVID-19 on international travel, at the beginning of 2021 the ASEAS Executive Committee decided to offer a Digital Impact Award instead of the annual Research Impact Awards, which fund travel to conferences and research visits to Southeast Asia. The aim of the Digital Impact Award was to support the creation of a digital project based on research that had already been conducted in Southeast Asia. The project could be a film, a website or another artistic project to help researchers communicate their research in a fresh way and to people outside of academia, as well as to an academic audience. The first Digital Impact Award was launched in spring and the first recipient was Dr. Charlie Rumsby who is using the award to create a short film about Christian mission in Cambodia. Recently ASEAS opened a call for another round of applications, which closed on 30 November 2021. The recipient will be announced in early 2022. Online Event Series Due to the travel restrictions caused by COVID-19, ASEAS postponed its 2020 conference and launched an online event series,which has been verysuccessful and

		well attended. Events have included the Southeast Asia Digital Summer School, which was run jointly with the Saw Swee Hock Southeast Asia Centre at the London School of Economics. This took place over three days in May 2021 and events covered a wide range of topics aimed at helping early career researchers with their career development, including succeeding in publishing; decolonising research; and post-academic and alt- academic career paths. In November 2020 ASEAS also held an online event entitled ‘COVID-19 and Political Polarisation in Indonesia’, which looked at how the Indonesian government’s Covid-19 response has revitalised opposition towards President Joko Widodo.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	ASEAS Trustees have had due regard to the Charity Commission’s public benefit guidance.

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	In accordance with ASEAS(UK) Constitution clause 18(1) (Delegation by charity trustees), the Executive Committee shall appoint a Research Committee of three members, at least one of whom should also be a member of the Executive Committee. The Executive Committee shall appoint the Chair and Secretary of the Research Committee for the purpose of raising research funds and deciding upon their allocation on behalf of ASEAS(UK).
Policy on social investment including program related investment	Para 1.38
Contribution made by volunteers	Para 1.38
Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	Digital Impact Awards The Spring 2021 Digital Impact Award is funding the creation of a short film about Christian mission in Cambodia. The digital project is based on research into the provision of informal education and training, delivered by a mission organisation offered to ethnic Vietnamese youth that do not receive education or skills-based training from the Cambodian state, in fashion design, paper art and phone repair. The creation of the film will allow for the research to be promoted on non-traditional platforms; advance the reach of the research to non-academic audiences through film screenings; remove the language barriers / paywall barriers that an academic written output creates; raise awareness of the issue of exclusion from universal provision of education as ratified by the UN Convention of the Rights of the Child; raise the national and international profile of the research through submission into film festivals. Website The ASEAS website continues to publish reviews of books, encompassing a range of Southeast Asian Studies topics. This is an invaluable tool for researchers, particularly at a time when traditional journals are publishing fewer reviews. Member Newsletter In June 2020 ASEAS carried out a survey of members, which sought to find out how ASEAS could better serve its constituency. Many expressed a wish for a regular newsletter, which we launched in August 2020. In light of the impact of COVID-19 on academic research and job security, the newsletter is an invaluable addition to the ASEAS membership offering, providing information on opportunities, the latest research, as well as highlighting the achievements of members, including recent publications, awards and grants. Membership and Social Media We currently have 132 members, which is an increase of 23 from last year’s report. This is mainlydue to the online events and

the promotional discounted memberships we have run for early career researchers in the lead up to early career events. We usually see membership decline in between conferences so it is positive to see a steady increase. Online, Facebook group membership has increased to 5200 members and 891 Twitter followers. Our social media pages provide a lively forum for news and discussion between academics and interested members of the public across the UK and Southeast Asia. Research Excellence Framework In 2021 ASEAS Executive Committee Chair Deirdre McKay was appointed to the Research Excellence Framework (REF) 2021 Area Studies panel, which is assessing submissions between May 2021 and February 2022, working under the guidance of four main panels. This is indicative of ASEAS’ national recognition and will enable the organisation to shape the way Southeast Asian studies is researched and taught in the coming years as well as building academic, industry and third sector collaborations between UK and the region.

Additional information (optional)

You may choose to include further statements where relevant about:


Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

Financial Review

Review of the charity’s financial position at the end of the period	Para 1.21	Total of £20,808,00 in assets at the end of the period. Income of £3,445.00 against a total expenditure of £5,355.00. Annual loss of £1,910.00.
Statement explaining the policy for holding reserves statingwhytheyare held	Para 1.22	The charity does not have a reserves policy.
Amount of reserves held	Para 1.22	N/A
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24	N/A
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	Although we have seen less in expenditure this year as a result of the pandemic, we have also seen a loss in revenue. It is clear that without an in-person conference, ASEAS(UK) needs to find new ways to gain and retain members in order to remain financially viable. The Digital Impact Award has been a boost to membership numbers, as have recent online initiatives such as the Postdoc workshop and our collaborations with the LSE Southeast Asia Research Centre. We need to continue to offer such incentives until an in-person conference can help generate a larger amount of revenue.

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	Membership fees and the bi-annual conference.
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed,royal charter)	Para 1.25	Constitution
How is the charity constituted? (e.g unincorporated association,CIO)	Para 1.25	Charitable Incorporated Organisation
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Members of the Executive Committee of ASEAS(UK) will become trustees of ASEAS(UK) on first election to the Executive Committee (unless they are ineligible for one of the reasons described in clause (2) below) and will remain a trustee until they leave the Executive Committee. The Executive Committee will manage the affairs of ASEAS(UK) and may for that purpose exercise all the powers of ASEAS(UK). (2) Eligibility for trusteeship • Every charity trustee must be a natural person. • Membership of the Executive Committee (including renewal of Executive Committee membership) is through nomination and support of two other full members of ASEAS(UK). • Each nominee must have been a full member of ASEASUK for at least a year prior to being nominated. • No one may be appointed as a charity trustee: - if he or she is under the age of 16 years; or - if he or she would automatically cease to hold office under the provisions of clause 15(1)(d). • No-one is entitled to act as a charity trustee whether on appointment or on any re-appointment until he or she has expressly acknowledged, in whatever way the charity trustees decide, his or her acceptance of the office of charitytrustee.

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51

The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charity name	Association of Southeast Asian Studies in the United Kingdom
Other name the charity uses	ASEAS(UK)
Registered charitynumber	1170590
Charity’s principal address	Centre of South East Asian Studies SOAS, University of London Thornhaugh Street, Russell Square WC1H 0XG

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year
Catherine Allerton
Graeme Barker
Alan Collins
Tilman Frasch
Tomas Larsson		To 30 November 2020
Deirdre McKay	Chair
Adam Tyson
Laurie Parsons
Elliot Newbold	Treasurer
Jessica Rahardjo
Charlie Rumsby		From 1 December 2020
Pon Souvannaseng
KimberleyWeir	Secretary
Russell Yap		From 1 December 2020

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for wholeyear

Funds held as custodian trustees on behalf of others Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date
	Kimberley Weir	Elliot Newbold
	Secretary	Treasurer
	28.01.2022
	28.01.2022

Association of Southeast Asian Studies (UK)

1170590

Receipts and payments accounts CC16a For the period Period start date Period end date To from 31/7/20 31/7/21

Section A Receipts and payments

Section A Receipts and payments	Section A Receipts and payments
Unrestricted funds to the nearest £ A1 Receipts MembershipPayments 2,443 Gross Interest 2 Research Award Reimburse 1,000 - - - - *Sub total(Gross income for AR)3,445* A2 Asset and investment sales, (see table). - - Sub total - Total receipts 3,445 A3 Payments Research Award 1,000 Stipend 3,000 Expenses 559 Reimburse for Services 376 Picture rights damages 420 - - - Sub total 5,355 A4 Asset and investment purchases, (see table) - - Sub total - Total payments 5,355 *Net of receipts/(payments)* - 1,910 A5 Transfers between funds - A6 Cash funds last year end 22,718 Cash funds this year end 20,808		Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -	Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -	Total funds to the nearest £ 2,443 2 1,000 - - - - - 3,445 - - - 3,445 1,000 3,000 559 376 420 - - - - 5,355 - - - 5,355 - 1,910 - 22,718 20,808	Last year to the nearest £
					3,699
					43
					1,000


					-
					-
					-
					4,742


					-
					-

					4,742

					4,144
					3,330
					1,011
					413

					-
					-
					-
					-
					8,898

A4 Asset and investment purchases, (see table)
	-
	-
**Sub total **	-				-
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end **Cash funds this year end **
					8,898

	- 1,910	-	-	- 1,910	- 4,156
	-	-	-	-	-
	22,718	-	-	22,718	-
	20,808	-	-	20,808	- 4,156

Section B Statement of assets and liabilities at the end of the period

						Unrestricted	Unrestricted	Restricted funds	Restricted funds		Endowment
	Categories		Details			funds					funds
						to nearest	£		to nearest £		to nearest £
B1	Cash funds	Community Account					2,680		-		-
		Business Account				18,128			-		-

							-		-		-

				*Total cash funds*		20,808			-		-
				(agree balances with receipts and payments
				account(s))	OK			OK		OK
						Unrestricted		Restricted funds			Endowment
						funds					funds
	CCXX R1 accounts (SS)	Details		~~1~~		to nearest	£		to nearest £		28/1/22 to nearest £

CCXX R1 accounts (SS)

B2 Other monetary assets				-		-		-

				-		-		-

				-		-		-

				-		-		-

				-		-		-

				-		-		-

	Details		Fund to which asset belongs		Cost (optional)			Current value (optional)
B3 Investment assets						-		-

						-		-

						-		-

						-		-

						-		-

	Details		Fund to which asset belongs		Cost (optional)			Current value (optional)
B4 Assets retained for the						-		-
charity’s own use						-		-

						-		-

						-		-

						-		-

						-		-

						-		-

						-		-

						-		-

				Fund to which	Amount due			When due
	Details			liability relates	(optional)			(optional)
B5 Liabilities						-

						-

						-

						-

						-

Signed by one or two trustees on behalf of all the trustees		Signature		Print Name			Date of approval

CCXX R2 accounts (SS)

28/1/22