## **Trustees’ Annual Report for the period** ## **From 01 August 2020 Period start date To 31 July 2021 Period end date** **Charity name:** Association of Southeast Asian Studies in the United Kingdom ## **Charity registration number:** 1170590 ## **Objectives and Activities** ||SORP
reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The overall object of ASEAS(UK) is to
advance the education of the public on the
subject of Southeast Asia and to promote
research for the public benefit in all
disciplines of that subject and to disseminate
the useful results by such means as the
trustees see fit.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17
and 1.19|**Digital Impact Award**
Due to the impact of COVID-19 on
international travel, at the beginning of 2021
the ASEAS Executive Committee decided to
offer a Digital Impact Award instead of the
annual Research Impact Awards, which fund
travel to conferences and research visits to
Southeast Asia.
The aim of the Digital Impact Award was to
support the creation of a digital project
based on research that had already been
conducted in Southeast Asia. The project
could be a film, a website or another artistic
project to help researchers communicate
their research in a fresh way and to people
outside of academia, as well as to an
academic audience.
The first Digital Impact Award was launched
in spring and the first recipient was Dr.
Charlie Rumsby who is using the award to
create a short film about Christian mission in
Cambodia.
Recently ASEAS opened a call for another
round of applications, which closed on 30
November 2021. The recipient will be
announced in early 2022.
**Online Event Series**
Due to the travel restrictions caused by
COVID-19, ASEAS postponed its 2020
conference and launched an online event
series,which has been verysuccessful and| |||well attended.
Events have included the Southeast Asia
Digital Summer School, which was run jointly
with the Saw Swee Hock Southeast Asia
Centre at the London School of Economics.
This took place over three days in May 2021
and events covered a wide range of topics
aimed at helping early career researchers
with their career development, including
succeeding in publishing; decolonising
research; and post-academic and alt-
academic career paths.
In November 2020 ASEAS also held an
online event entitled ‘COVID-19 and Political
Polarisation in Indonesia’, which looked at
how the Indonesian government’s Covid-19
response has revitalised opposition towards
President Joko Widodo.| |---|---|---| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|ASEAS Trustees have had due regard to the
Charity Commission’s public benefit
guidance.| **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP
reference|| |---|---|---| |Policy on grant making|Para 1.38|In accordance with ASEAS(UK) Constitution
clause 18(1) (Delegation by charity trustees),
the Executive Committee shall appoint a
Research Committee of three members, at
least one of whom should also be a member
of the Executive Committee. The Executive
Committee shall appoint the Chair and
Secretary of the Research Committee for the
purpose of raising research funds and
deciding upon their allocation on behalf of
ASEAS(UK).| |Policy on social investment
including program related
investment|Para 1.38|| |Contribution made by
volunteers|Para 1.38|| |Other||| ## **Achievements and Performance** ||SORP
reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**Digital Impact Awards**
The Spring 2021 Digital Impact Award is
funding the creation of a short film about
Christian mission in Cambodia. The digital
project is based on research into the
provision of informal education and training,
delivered by a mission organisation offered
to ethnic Vietnamese youth that do not
receive education or skills-based training
from the Cambodian state, in fashion
design, paper art and phone repair.
The creation of the film will allow for the
research to be promoted on non-traditional
platforms; advance the reach of the
research to non-academic audiences
through film screenings; remove the
language barriers / paywall barriers that an
academic written output creates; raise
awareness of the issue of exclusion from
universal provision of education as ratified
by the UN Convention of the Rights of the
Child; raise the national and international
profile of the research through submission
into film festivals.
**Website**
The ASEAS website continues to publish
reviews of books, encompassing a range of
Southeast Asian Studies topics. This is an
invaluable tool for researchers, particularly at
a time when traditional journals are
publishing fewer reviews.
**Member Newsletter**
In June 2020 ASEAS carried out a survey of
members, which sought to find out how
ASEAS could better serve its constituency.
Many expressed a wish for a regular
newsletter, which we launched in August
2020.
In light of the impact of COVID-19 on
academic research and job security, the
newsletter is an invaluable addition to the
ASEAS membership offering, providing
information on opportunities, the latest
research, as well as highlighting the
achievements of members, including recent
publications, awards and grants.
**Membership and Social Media**
We currently have 132 members, which is
an increase of 23 from last year’s report.
This is mainlydue to the online events and| the promotional discounted memberships we have run for early career researchers in the lead up to early career events. We usually see membership decline in between conferences so it is positive to see a steady increase. Online, Facebook group membership has increased to 5200 members and 891 Twitter followers. Our social media pages provide a lively forum for news and discussion between academics and interested members of the public across the UK and Southeast Asia. **Research Excellence Framework** In 2021 ASEAS Executive Committee Chair Deirdre McKay was appointed to the Research Excellence Framework (REF) 2021 Area Studies panel, which is assessing submissions between May 2021 and February 2022, working under the guidance of four main panels. This is indicative of ASEAS’ national recognition and will enable the organisation to shape the way Southeast Asian studies is researched and taught in the coming years as well as building academic, industry and third sector collaborations between UK and the region. ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Achievements against
objectives set|Para 1.41|| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |Review of the charity’s
financial position at the end
of the period|Para 1.21|Total of £20,808,00 in assets at the end of
the period.
Income of £3,445.00 against a total
expenditure of £5,355.00. Annual loss of
£1,910.00.| |---|---|---| |Statement explaining the
policy for holding reserves
statingwhytheyare held|Para 1.22|The charity does not have a reserves policy.| |Amount of reserves held|Para 1.22|**N/A**| |Reasons for holding zero
reserves|Para 1.22|**N/A**| |Details of fund materially in
deficit|Para 1.24|**N/A**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|Although we have seen less in expenditure
this year as a result of the pandemic, we
have also seen a loss in revenue. It is clear
that without an in-person conference,
ASEAS(UK) needs to find new ways to gain
and retain members in order to remain
financially viable. The Digital Impact Award
has been a boost to membership numbers,
as have recent online initiatives such as the
Postdoc workshop and our collaborations
with the LSE Southeast Asia Research
Centre. We need to continue to offer such
incentives until an in-person conference can
help generate a larger amount of revenue.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Membership fees and the bi-annual
conference.| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed,royal charter)|Para 1.25|Constitution| |How is the charity
constituted?
(e.g unincorporated
association,CIO)|Para 1.25|Charitable Incorporated Organisation| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Members of the Executive Committee of
ASEAS(UK) will become trustees of
ASEAS(UK) on first election to the Executive
Committee (unless they are ineligible for one
of the reasons described in clause (2) below)
and will remain a trustee until they leave the
Executive Committee.
The Executive Committee will manage the
affairs of ASEAS(UK) and may for that
purpose exercise all the powers of
ASEAS(UK).
**(2) Eligibility for trusteeship**
•
Every charity trustee must be a
natural person.
•
Membership of the Executive
Committee (including renewal of
Executive Committee membership) is
through nomination and support of
two other full members of
ASEAS(UK).
•
Each nominee must have been a full
member of ASEASUK for at least a
year prior to being nominated.
•
No one may be appointed as a
charity trustee:
- if he or she is under the age of 16
years; or
- if he or she would automatically
cease to hold office under the
provisions of clause 15(1)(d).
•
No-one is entitled to act as a charity
trustee whether on appointment or on
any re-appointment until he or she
has expressly acknowledged, in
whatever way the charity trustees
decide, his or her acceptance of the
office of charitytrustee.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|| |---|---|---| |||| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |---|---|---| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Association of Southeast Asian Studies in the United
Kingdom| |---|---| |Other name the charity uses|ASEAS(UK)| |Registered charitynumber|1170590| |Charity’s principal address|Centre of South East Asian Studies
SOAS, University of London
Thornhaugh Street, Russell Square
WC1H 0XG| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or body)**
**entitled to appoint trustee**
**(if any)**| |---|---|---|---|---| ||Catherine Allerton|||| ||Graeme Barker|||| ||Alan Collins|||| ||Tilman Frasch|||| ||Tomas Larsson||To 30 November 2020|| ||Deirdre McKay|Chair||| ||Adam Tyson|||| ||Laurie Parsons|||| ||Elliot Newbold|Treasurer||| ||Jessica Rahardjo|||| ||Charlie Rumsby||From 1 December 2020|| ||Pon
Souvannaseng|||| ||KimberleyWeir|Secretary||| ||Russell Yap||From 1 December 2020|| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for**
**wholeyear**|| |---|---|---| |||| |||| |||| |||| |||| |||| **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||| |---|---|---| ||Kimberley Weir|Elliot Newbold| ||

Secretary|Treasurer| ||28.01.2022|| ||28.01.2022|| **Association of Southeast Asian Studies (UK)** **1170590** **Receipts and payments accounts CC16a For the period** Period start date Period end date **To from** 31/7/20 31/7/21 ## **Section A Receipts and payments** |**Section A Receipts and payments**|**Section A Receipts and payments**||||| |---|---|---|---|---|---| |**Unrestricted**
**funds**
**to the nearest £**
**A1 Receipts**
MembershipPayments
**2,443**
Gross Interest
**2**
Research Award Reimburse
**1,000**
**-**
**-**
**-**
**-**
**_Sub total_**_(Gross income for AR)_**3,445**
**A2 Asset and investment sales,**
**(see table).**
**-**
**-**
**_Sub total_ -**
**_Total receipts_ 3,445**
**A3 Payments**
Research Award
**1,000**
Stipend
**3,000**
Expenses
**559**
Reimburse for Services
**376**
Picture rights damages
**420**
**-**
**-**
**-**
**_Sub total_ 5,355**
**A4 Asset and investment**
**purchases, (see table)**
**-**
**-**
**_Sub total_ -**
**_Total payments_ 5,355**
**_Net of receipts/(payments)_**
**- 1,910**
**A5 Transfers between funds**
**-**
**A6 Cash funds last year end**
**22,718**
**_Cash funds this year end_ 20,808**||**Restricted funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**2,443**
**2**
**1,000**
**-**
**-**
**-**
**-**
**-**
**3,445**
**-**
**-**
**-**
**3,445**
**1,000**
**3,000**
**559**
**376**
**420**
**-**
**-**
**-**
**-**
**5,355**
**-**
**-**
**-**
**5,355**
**- 1,910**
**-**
**22,718**
**20,808**|**Last year**
**to the nearest £**| ||||||**3,699**| ||||||**43**| ||||||**1,000**| ||||||| ||||||| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**4,742**| ||||||| ||||||| ||||||**-**| ||||||**-**| ||||||| ||||||**4,742**| ||||||| ||||||**4,144**| ||||||**3,330**| ||||||**1,011**| ||||||**413**| ||||||| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**8,898**| ||||||| |**A4 Asset and investment**
**purchases, (see table)**|||||| ||**-**||||| ||**-**||||| |**_Sub total_ **|**-**||||**-**| |**_Total payments_ **
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_ **|||||| ||||||**8,898**| ||||||| ||**- 1,910**|**-**|**-**|**- 1,910**|**- 4,156**| ||**-**|**-**|**-**|**-**|**-**| ||**22,718**|**-**|**-**|**22,718**|**-**| ||**20,808**|**-**|**-**|**20,808**|**- 4,156**| ## **Section B Statement of assets and liabilities at the end of the period** |||||||||**Unrestricted**|**Unrestricted**|||||**Restricted funds**|**Restricted funds**|**Restricted funds**|||||**Endowment**||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||**Categories**||**Details**|||||**funds**|||||||||||||**funds**||| |||||||||**to nearest**|**£**||||||**to nearest £**||||||**to nearest £**||| |**B1**|**Cash funds**|Community Account|||||||**2,680**||||||**-**||||||**-**||| |||Business Account||||||**18,128**|||||||**-**||||||**-**||| ||||||||||||||||||||||||| ||||||||||**-**||||||**-**||||||**-**||| ||||||||||||||||||||||||| |||||**_Total cash funds_**||||**20,808**|||||||**-**||||||**-**||| |||||(agree balances with receipts and payments|||||||||||||||||||| |||||account(s))|||OK|||||||OK||||||OK|||| |||||||||**Unrestricted**||||||**Restricted funds**|||||||**Endowment**||| |||||||||**funds**|||||||||||||**funds**||| ||CCXX R1 accounts (SS)|**Details**||~~1~~||||**to nearest**|**£**||||||**to nearest £**||||||28/1/22
**to nearest £**||| CCXX R1 accounts (SS) |**B2 Other monetary assets**||||||**-**|||||**-**|||**-**|| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||||||||||||||||| |||||||**-**|||||**-**|||**-**|| ||||||||||||||||| |||||||**-**|||||**-**|||**-**|| ||||||||||||||||| |||||||**-**|||||**-**|||**-**|| ||||||||||||||||| |||||||**-**|||||**-**|||**-**|| ||||||||||||||||| |||||||**-**|||||**-**|||**-**|| ||||||||||||||||| ||**Details**||||**Fund to which asset**
**belongs**|||||**Cost (optional)**||||**Current value**
**(optional)**|| |**B3 Investment assets**|||||||||||**-**|||**-**|| ||||||||||||||||| ||||||||||||**-**|||**-**|| ||||||||||||||||| ||||||||||||**-**|||**-**|| ||||||||||||||||| ||||||||||||**-**|||**-**|| ||||||||||||||||| ||||||||||||**-**|||**-**|| ||||||||||||||||| ||**Details**||||**Fund to which asset**
**belongs**|||||**Cost (optional)**||||**Current value**
**(optional)**|| |**B4 Assets retained for the**|||||||||||**-**|||**-**|| |**charity’s own use**|||||||||||**-**|||**-**|| ||||||||||||||||| ||||||||||||**-**|||**-**|| ||||||||||||||||| ||||||||||||**-**|||**-**|| ||||||||||||||||| ||||||||||||**-**|||**-**|| ||||||||||||||||| ||||||||||||**-**|||**-**|| ||||||||||||||||| ||||||||||||**-**|||**-**|| ||||||||||||||||| ||||||||||||**-**|||**-**|| ||||||||||||||||| ||||||||||||**-**|||**-**|| ||||||||||||||||| |||||||**Fund to which**||||**Amount due**||||**When due**|| ||**Details**|||||**liability relates**||||**(optional)**||||**(optional)**|| |**B5 Liabilities**|||||||||||**-**||||| ||||||||||||||||| ||||||||||||**-**||||| ||||||||||||||||| ||||||||||||**-**||||| ||||||||||||||||| ||||||||||||**-**||||| ||||||||||||||||| ||||||||||||**-**||||| ||||||||||||||||| |Signed by one or two trustees on behalf
of all the trustees|||Signature|||Print Name|||||||Date of approval||| ||||||||||||||||| ||||||||||||||||| ||||||||||||||||| ||||||||||||||||| CCXX R2 accounts (SS) 28/1/22 2