2022-03-31-accounts - Telford Samaritans

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TELFORD SAMARITANS

REGISTERED CHARITY NUMBER 1170489

ANNUAL REPORT AND STATEMENT OF ACCOUNTS

FOR THE YEAR ENDED 31ST MARCH 2022

TELFORD SAMARITANS

ACCOUNTS FOR THE YEAR ENDED 31st MARCH 2022

INDEX

Reference and Administrative Details Report of the Trustees Independent Examiners Report Statement of Financial Affairs Balance Sheet Notes to the Accounts	PAGE
	1 2 - 5 6 7 8 9 - 13

TELFORD SAMARITANS

REFERENCE AND ADMINISTRATIVE DETAILS

CHARITY NUMBER 1170489 PRINCIPAL ADDRESS 115 King Street Wellington Telford Shropshire TF1 1NU TRUSTEES

31 March 2021-AGM 27 September 2021	31 March 2021-AGM 27 September 2021	Appointed:	Resigned:
Nicola Adams	Director	07/12/2020
Eve Booth		07/09/2017
Anne Tuckley		07/12/2020
Nicola Clements	Secretary	07/12/2020
Kate Griffith		20/08/2018	27/09/2021
Andrew Adams		20/08/2018
Mary Stringer	Vice Director	20/08/2018
Laura Reeves		07/12/2020
Philip Davies		27/09/2021	19/02/2022
INDEPENDENT EXAMINER	B.Talbot FCCA
	e-Innovation Centre
	Priorslee
	Telford
	TF2 9FT
BANKERS	Lloyds Bank plc	TSB Bank plc
	113 The Borders	8 Walker Street
	Telford Centre	Wellington
	Telford	Telford
	Shropshire	Shropshire
	TF3 4JE	TF1 1BE

TELFORD SAMARITANS

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST MARCH 2022

The Trustees present their annual report and financial statements of the charity for the year ended 31st March 2022. The accounts have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the charity's governing document, the Charities Act 2011 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities in the UK and Republic of Ireland (FRS 102)" (as amended for the accounting periods commencing from 1 January 2016).

OBJECTIVES AND ACTIVITIES

To work for the assistance of persons who are suicidal, despairing or in distress by providing a service primarily intended for the benefit of persons in the Telford and surrounding area (but without specific limitations as to area) to enable such persons to receive immediate help, compassion and befriending from members of the charity selected and prepared for the purpose working under direction; and also where appropriate, in accordance with Samaritan procedure, referral to persons having specialist or professional skills and to support the company and aid in the establishment and support of probationary branches and the support of recognised branches of Samaritans

TRUSTEES AND ORGANISATIONAL MATTERS

The charity trustees during the year are shown in the reference and administrative section. The Trustees comprise both ordinary and ex-officio members.

The collective body of the trustees is known as the Business Leadership Team.

The trustees attend regular branch committee meetings throughout the year to discuss the charity; it's objectives; financial position and future projections.

The conduct of the branch committee meetings and the rules governing how trustees make decisions are set out in the constitution.

RISK MANAGEMENT

The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure that appropriate controls are in place to provide reasonable assurance against fraud and error.

RESERVES

Unrestricted funds are used for the general purposes of the charity.

The level of reserves is monitored and reviewed at the regular trustees meetings.

TELFORD SAMARITANS

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST MARCH 2022

It has been an interesting and challenging year since we were together at the AGM in September 2021.

The working practices we implemented during Covid have eased, although we are still mindful of good practices to reduce the likelihood of spreading Covid within our volunteer base – I would like to thank all of our volunteers for their commitment to this and care for our fellow volunteers in both the branch and the shop.

Although this report will focus primarily on the year from April 2021 to March 2022, I will make some mention of more recent changes and challenges as well.

Almost all our volunteers have returned from shielding, and although some have also stood down due to personal circumstances, many have also returned. In the same period we have had a number of volunteers leave us and join us in a variety of roles and 2 of these volunteers have joined us from other branches. Welcome to everyone.

As many of you will know, we moved into a new shop in Crown St Wellington, just along the street from our old one, where our lease had run out, in May of 2021. The new shop is light and bright with a much more customer friendly layout and lots of storage upstairs. It is always beautifully decorated (thanks so much to all the volunteers whose creativity always gets lots of positive comments from the public) and as mentioned last year, we were able to gain a £10,000 lottery grant (40% of the cost), we were able to install a lift which makes the shop accessible to volunteers with mobility issues as well as making moving stock much easier.

The new shop has gone from strength to strength. In spite of the costs of leaving the old shop, and making the new shop suitable, the shop reported a small profit, which given the challenges faced, is amazing. Although this properly belongs in next year’s report, I did just want to mention that between May and July 2022 the Shop made a profit of £8,443. This is great news, and I and all the Trustees wish to pass on their congratulations to Anne 214 and all the volunteers who have made this possible.

We currently have a total of 64 listening volunteers including probationers and 36 support volunteers undertaking a range of roles from trustee roles, working in the shop and providing IT, marketing and social media support. Thank you to each and every one of you for everything you do to keep the branch running and thank you too to all those who support you in your volunteering.

TELFORD SAMARITANS

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST MARCH 2022

In the year from April 2021 to March 2022, our 64 listening volunteers spent 2255 hours taking 10,754 contacts and responded to 1,867 emails over 934 hours. That is an incredible achievement and demonstrates our ongoing commitment to supporting the most vulnerable and those in most need of our support. We have returned to face to face training as well and volunteers now do a mix of online and face to face development activities.

We have continued with online social activities and look forward to more face to face activities.

I am always torn at this point because I want to highlight the amazing support so many people give to fellow volunteers through a wide variety of roles, the additional hours alongside shifts that people do, and a blanket ‘thank you’ doesn’t feel adequate, but if I listed everyone this would take too long, so I will just have to say, as I did last year, a huge and heartfelt thanks to everyone who makes the work we do possible. None of this would be possible without you, so thank you.

Nicky 32 Director

TELFORD SAMARITANS

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST MARCH 2022

STATEMENT OF RESPONSIBILITIES OF TRUSTEES

The trustees are responsible for preparing the Trustees' Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards including Financial Reporting Standard 102: The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice).

The law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year that give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that year. In preparing these accounts, the trustees are required to:

select suitable accounting policies and then apply them consistently;
observe the methods and principals in the Charities SORP;
make judgements and estimates that are reasonable and prudent;
state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the accounts; and
prepare the accounts on the going concern basis unless it is inappropriate to presume that the charity will continue in business.

The Trustees are responsible for keeping sufficient accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the accounts comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the constitution. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Signed on Behalf of the Trustees

NICOLA ADAMS DIRECTOR

DATED 19 September 2022

INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES OF TELFORD SAMARITANS

I report to the trustees on my examination of the accounts of the above charity ("the Trust") for the year ended 31st March 2021.

Responsibilities and basis of report

As the charity's trustees, you are responsible for the preperation of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act").

I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination. I have followed all the applicable directions given by the Charity Commission under section 145(5)(b) of the Act.

The examination included a review of the accounting records kept by the Charity and a comparison of the accounts presented with these records. It also included consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as Trustees, concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ''true and fair view'' and the report is limited to those matters set out in the statements below.

Independent Examiner's Statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe in, any material respect:

1.) the accounting records were not kept in accordance with section 130 of the Charities Act; or
2.) the accounts did not accord with the accounting records; or
3.) the accounts did not comply with the applicable requirements set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ''true and fair'' view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this respect in order to enable a proper understanding of the accounts to be reached.

Mr B Talbot FCCA

Date:

Chartered Certified Accountant

e-Innovation Centre Priorslee Telford TF2 9FT

TELFORD SAMARITANS

STATEMENT OF FINANCIAL ACTIVITIES

Note Incoming Resources: Incoming resources from generated funds Voluntary income 2a Other trading activities 2b Investment income and interest 2c Income resources from charitable activities Activities in furtherance of charity's objectives 2d Total Incoming Resources Resources Expended Cost of charitable activities 3 Governance costs 4 Total Resources Expended Net (Resources Expended) / Incoming Resources before transfers Transfers between Funds Net (Resources Expended) / Incoming resources for the year (expenditure)/Income Total funds at 31st March 2021 Total funds at 31st March 2022	Unrestricted Restricted Total Funds Funds Funds 2021-22 2021-22 2021-22 30,787 30,787 36,587 36,587 - - - 4,819 - 4,819 72,194 - 72,194 75,074 5,162 80,236 5,194 5,194 80,268 5,162 85,430 (8,075 ) (5,162 ) (13,237 ) 5,828 (5,828 ) 0 (2,247 ) (10,990 ) (13,237 ) 196,716 153,025 349,741 194,469 142,035 336,504	2020-21 6,379 62,182 0 1,824 70,385 49,482 2,385 51,867 18,518 0 18,518 331,223 349,741

The statement of financial activities includes all gains and losses recognised in the year. All income resources and resources expended derive from continuing activities.

TELFORD SAMARITANS

BALANCE SHEET AS AT 31 MARCH 2022

Note Fixed Assets Tangible Fixed Assets 5 Current Assets Debtors and Prepayments 6 Cash at bank and in hand Creditors - Amounts falling due within one year 7 Net Current Assets Net Assets Funds Unrestricted Funds Restricted Funds Total Funds	£ £ 201,281 - 135,223 135,223 - 135,223 336,504 194,469 142,035 336,504 2022	£ £ 168,756 - 183,985 183,985 3,000 180,985 349,741 196,716 153,025 349,741 2021

Approved by the Board of Trustees on Date

and signed on their behalf by:

NICOLA ADAMS DIRECTOR

19 September 2022

DATED

TELFORD SAMARITANS

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022

1. Principal Accounting Policies

a) Basis of Accounting

These accounts have been prepared in accordance with FRS 102 "The Financial Reporting Standard applicable in the UK and Republic of Ireland", the statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (Charities SORP (FRS 102) and the Charities Act 2011.

The accounts are prepared in sterling, which is the fundamental currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.

The accounts have been prepared under the historical cost convention. The principal accounting policies are set out below.

The trustees consider the charity to be a going concern and have considered a period of twelve months from the date of approval of the financial statements.

b) Incoming Resources

All incoming resources are included in the Statement of Financial Activities when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy.

c) Resources Expended

Expenditure is accounted for on an actual basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to headings they have been allocated to activities on a basis consistent with the use of resources.

d) Taxation

No provision has been made for Corporation Tax as the charity is exempt from tax on it's charitable activities.

e) Tangible Fixed Assets

Depreciation is provided to write off costs of each asset over it's estimated useful life at the following rates:

Freehold Property	2% straight line
Improvements to Property	2% straight line
Fixtures and Fittings	25% straight line
Shop Equipment	25% straight line
Shop Leasehold Improvements	10% straight line

f) Fund Accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

TELFORD SAMARITANS

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022

2. Incoming Resources a) Voluntary Income Donations and Legacies b) Other trading activities Shop Income c) Investment Income Interest d) Activities in furtherance of charity's objectives Fund Raising Gift Income Other Income 3. Costs of charitable activities Direct and support costs allocated Volunteer expenses Volunteer training Volunteers' taxis Shop Rent Samaritans visit & AGM Expenses Telephone, lighting & heating Adverts and Publicity Directors expenses Water rates Insurances Property Maintenance, Cleaning & Repairs Contribution to Central Office Printing, stationery & postage Sundry expenses Depreciation 4. Governance costs Independent Examiners Fees Legal & Professional Fees	Unrestricted Restricted Total 2022 2022 2022 30,787 - 30,787 30,787 - 30,787 36,587 - 36,587 36,587 - 36,587 - - - - - - - - - 4,819 4,819 4,819 - 4,819 1,972 1,972 - - - - 19,491 19,491 - - 8,257 8,257 1,562 1,562 - - 645 645 4,780 4,780 11,676 11,676 11,352 11,352 815 815 6,582 6,582 7,941 5,162 13,103 75,075 5,162 80,236 510 510 4,684 4,684 5,194 5,194	Total 2021 6,379 6,379 62,182 62,182 - - 22 - 1,802 1,824 2,762 - - 12,000 - 5,680 882 - 694 2,619 10,050 5,832 58 2,276 6,629 49,482 510 1,875 2,385

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TELFORD SAMARITANS

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022

5. Tangible Fixed Assets

Freehold Property Fixtures Shop Property Improves & Fittings Equip £ £ £ £ Cost At 31 March 2021 50,000 250,153 10,832 4,055 Additions - 8,077 - 5,302 Disposals - - - - At 31 March 2022 50,000 258,230 10,832 9,357 Depreciation At 31 March 2021 22,250 111,034 10,693 2,307 Charge for Period 1,000 5,162 139 3,074 Disposals - - - - At 31 March 2022 23,250 116,196 10,832 5,380 Net Book Value At 31 March 2022 26,750 142,035 0 - 3,977 At 31 March 2021 27,750 139,119 139 1,748 6. Debtors Prepayments 7. Creditors - amounts falling due within one year Accruals	Shop Leasehold Office Improves Equip £ - 6,484 28,888 3,360 - - 28,888 9,844 - 6,484 2,889 840 - 2,889 7,324 25,999 2,520 - - 2021-22 £ - 2021-22 £ -		Total £ 321,524 45,628 - 367,152 152,768 13,103 - 165,871 201,281 168,756 2020-21 £ - 2020-21 £ 3,000

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TELFORD SAMARITANS

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022

8. Analysis of Net Assets between funds

Tangible fixed assets Current assets Current liabilities 8a. Unrestricted Fund General Fund 8b. Restricted Fund	Balance 31/03/2021 £ 196,716 196,716 Balance 31/03/2021 £ 153,025 153,025	Restricted Designated General Total Funds Funds Funds £ £ £ £ 142,035 - 59,246 201,281 - - 135,223 135,223 - - - - 142,035 - 194,469 336,504 Incoming Outgoing Transfers Balance 31/03/2022 £ £ £ £ 72,194 80,268 - 5,828 194,469 72,194 80,268 - 5,828 194,469 Incoming Outgoing Transfers Balance 31/03/2022 £ £ £ £ - 5,162 - 5,828 - 142,035 - 5,162 - 5,828 - 142,035

8c. Purpose of restricted funds

Restricted funds relate to Freehold property improvements

9. Trustees' Remuneration and Expenses

There were no trustees' remuneration or other benefits for the period ended 31 March 2022 nor for the year ended 31 March 2021

Trustees were reimbursed out of pocket expenses properly incurred on behalf of the charity.

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TELFORD SAMARITANS

INCOME & EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31/03/2022

INCOME: Charitable Activities Restricted Legacy Donations Government Covid Business Grants Gift Aid Donations from Volunteers HMPPS Grant Sales of Products Shop Sales Social Events Contribution EXPENDITURE: Independent Examiners' Fees Advertising & Promotional Advertising & Promotional - Special Projects Cleaning Computer Costs Electricity & Gas Maintenance, Cleaning & Repairs, Equipment Hire Finance Costs Insurances Office/General Admin Expenses Other Professional Services Phone Costs Printing, Postage & Stationery Refreshments Rent Subscriptions General Office Contribution Sundries Travel & Accommodation Volunteer Expenses Waste Water Charges Cash Surplus / (Deficit) Depreciation Charges: On restricted funds (buildings) On unrestricted funds Total Surplus /(Deficit)		Restricted Branch Shop Income Total 0 0 30,363 228 30,591 0 196 196 4,819 4,819 0 36,587 36,587 0 35,378 36,815 0 72,194 510 510 1,562 1,562 0 0 3,157 1,322 4,479 1,361 247 1,608 3,814 2,761 6,575 2,932 2,657 5,589 95 1,127 1,223 3,471 1,309 4,780 20 309 329 755 3,929 4,684 1,682 1,682 624 192 815 241 22 263 0 19,491 19,491 1,500 1,500 11,352 11,352 732 2,535 3,267 0 1,910 62 1,972 0 499 147 645 36,216 36,112 0 72,327 (837 ) 704 0 (134 ) (5,162 ) (5,162 ) (7,941 ) (7,941 ) (13,940 ) 704 0 (13,237 )

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